Quickbooks
Denise Ramirez
El Paso,Texas
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. As well as a resourceful purchaser efficiently negotiates with vendors to process and create purchase orders to meet supply and demand hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
12
12
years of professional experience
2
2
years of post-secondary education
2
2
Languages
Work History
Administrative Assistant
Fresenius Medical Care
El Paso, TX
09.2022 - Current
- Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
- Maintains calendar and daily schedules.
- Maintains departmental tracking logs.
- Greets visitors and directs them to the appropriate location or person as needed.
- Establishes and maintains filing systems and basic databases as applicable.
- Performs routine general office duties such as filing, copying, and scanning.
- Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
- Sorts and distributes mail.
- Maintains inventory of the necessary office forms and supplies.
- Escalates issues to supervisor for resolution, as deemed necessary.
- Assist with various projects as assigned by direct supervisor.
- Other duties as assigned.
Purchasing Agent/Administrative Assistant
Dynatec Labs (acquired by STERIS)
El Paso, Texas
01.2014 - 02.2022
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
- Administered project-based data entry assignments within Quickbooks for accurate record-keeping.
- Maintained complete documentation and records of all purchasing activities.
- Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Arranged rapid office equipment repair and maintenance with vendors.
- Checked import and export documentation to determine cargo contents and classified goods into different tariff or fee groups.
- Created and transmitted accurate documentation to governmental agencies for all import activities.
- Coordinated shipments of product from country of origin to final destination by land transport.
- Oversaw financial administration and managed testing supplies inventory while selecting and monitoring vendors.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Negotiated and arranged transport of goods with shipping or freight companies.
- Enforced company policies and procedures.
- Answered multi-line phone system and transferred callers to appropriate department or staff member.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
Education
Associate of Arts - Psychology
University of Phoenix
Tempe, AZ 08.2011 - 08.2013
Bachelor of Science - Health Care Administration And Policy
Arizona State University
Tempe, AZ 08.2020 -
Skills
Vendor relations
Software
Microsoft Office
Social Media
Email Communication
Timeline
Administrative Assistant
Fresenius Medical Care
09.2022 - Current
Bachelor of Science - Health Care Administration And Policy
Arizona State University
08.2020 -
Purchasing Agent/Administrative Assistant
Dynatec Labs (acquired by STERIS)
01.2014 - 02.2022
Associate of Arts - Psychology
University of Phoenix
08.2011 - 08.2013