Diane M. Fugate
Houston,TX
Summary
Executive Assistant with high-level support experience, known for exceptional organizational skills, strategic planning, and a proactive approach. Expert in managing complex schedules, leading project initiatives, and committed to driving efficiency in fast-paced environments.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Executive Assistant
Olin Corporation
10.2025 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time. Assisted in preparing presentations and reports for senior management meetings, ensuring clarity and accuracy. Processed travel expenses and reimbursements for executive team and senior management group. Handled confidential and sensitive information with discretion and tact. Organized and coordinated conferences and monthly meetings. Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace. Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties. Supported executives in decision-making processes by conducting research and presenting findings in clear formats. Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary. Assisted in the development of company policies and procedures, contributing to a more organized work environment.
Executive Assistant
TotalEnergies
10.2023 - Current
- Provide comprehensive office and administrative support to the President & CEO and Vice Presidents of Research and Transformation both in office and remotely, managing daily operations and tasks such as directing inquiries, operating conferencing technology, coordinating visitor arrangements, preparing expense reports, managing timekeeping, processing invoices, organizing travel, coordinating department team building events and maintaining records. Oversee executive schedules, including special meetings and agenda preparation, ensuring executives have necessary materials for review. Coordinate travel arrangements and support confidential projects while upholding ethical standards. Exercise initiative and sound judgment, understanding company policies and the executives' goals. Address matters on behalf of the executive in their absence, organize team events, and serve as a liaison with internal and external clients. Perform additional related tasks as needed.
Executive Assistant and Project Management
DCP Midstream
03.2020 - 04.2023
- Facilitate office and administrative support for multiple executives in their daily tasks in office and remotely. This encompasses coordinating all office duties, including answering and directing phone calls, operating high-tech video and web conferencing equipment, arranging visitor logistics, preparing expense reports, managing timekeeping, processing invoices, organizing travel, and maintaining documentation. Managing the logistics of quarterly board meetings and directing the Houston administrative team for the Vice Presidents of Operations, as well as fulfilling other administrative responsibilities for the organization.
Sr. Administrative Assistant
DCP Midstream
06.2018 - 03.2020
- Deliver administrative support to the Vice President of NGL Operations and the Vice President of South Region Operations. Responsibilities include managing several calendars, coordinating travel plans, booking recurring meetings, compiling, and filing expense and budget reports, creating agendas, arranging catering, and producing weekly and monthly operations reports for senior management review. Additionally, oversee vacation schedules and create training materials for executive staff and support teams on new workplace software and programs.
Administrative Assistant
DCP Midstream
07.2013 - 06.2018
- Provide administrative support to the Asset Director of NGL Operations. I engaged directly with the Supply Chain department to formulate and process purchase orders for the Southeast Texas and Louisiana regions. I handled the timely receipt and processing of invoices. My additional duties involved managing multiple calendars, organizing recurring meetings, compiling, and filing expense and budget reports, creating agendas, coordinating catering, submitting work orders, and preparing weekly and monthly operational reports for senior management review. I also oversaw vacation schedules and provide in-depth training for new hires in other field offices.
Administrative Assistant
CenterPoint Energy
02.2012 - 06.2013
- Offered vital administrative support to the Director of the Telecommunications Department, the Manager of Network Operations, and the Manager of Smart Grid Operations. This role involved managing several calendars, organizing recurring meetings, compiling and filing expense reports, developing agendas, coordinating and catering meetings for senior management, submitting work orders and purchase orders, and preparing weekly and monthly reports for senior management review, as well as managing vacation schedules.
Branch Office Assistant
Universal American Corp.
03.2008 - 01.2012
- Provided administrative support for the Regional Sales Manager of Houston and Beaumont markets. Job duties included interviewing and appointing prospective sales agents and registering them to sell Medicare Advantage products with the state of Texas, managing multiple calendars, booking recurring meetings, creating agendas, coordinating, catering, submission of user access requests for both user access and equipment purchases, compiling weekly and daily reports for management review, and maintaining vacation schedules and personnel files.
Data Entry Clerk
Universal American Corp.
05.2007 - 03.2008
- Processed member enrollment and change forms for Medicare Advantage plan, Texan Plus. Audited forms for enrollment accuracy and met and exceeded performance audit metrics. Worked towards resolution with member complaints in a timely manner, maintained various databases, attended Centers for Medicare and Medicaid Services meetings maintain knowledge of changes and incorporated any changes into daily processes to remain compliant to CMS guidelines.
Administrative Assistant
Christian Associates
05.2003 - 05.2007
- Managed all aspects of front office administration including answering multiline phone, managing therapists and school calendars, client scheduling and bookkeeping. Interviewing potential students for enrollment, creating a customer tracking system enhancing marketing abilities to increase revenue, developed, and implemented policies and procedures that improved the overall efficiency of the front and back office. Additionally, provided backup support for accounts payable, receivables and payroll, obtained and maintained necessary records for permits and registrations for both the City of Oak Ridge and the State of Texas.
Skills
- Strategic Planning
- Project Management
- Financial Management
- Executive Support
- Microsoft Office Suite
- Event Planning
- Adaptability & Problem Solving
- Communication
- Confidentiality
- Leadership
Certification
- Certified Executive Administrative Professional (CEAP)
- Microsoft Certified
- State of Texas Notary May 2025
Timeline
Executive Assistant
Olin Corporation
10.2025 - Current
Executive Assistant
TotalEnergies
10.2023 - Current
Executive Assistant and Project Management
DCP Midstream
03.2020 - 04.2023
Sr. Administrative Assistant
DCP Midstream
06.2018 - 03.2020
Administrative Assistant
DCP Midstream
07.2013 - 06.2018
Administrative Assistant
CenterPoint Energy
02.2012 - 06.2013
Branch Office Assistant
Universal American Corp.
03.2008 - 01.2012
Data Entry Clerk
Universal American Corp.
05.2007 - 03.2008
Administrative Assistant
Christian Associates
05.2003 - 05.2007