Donna Rodriguez
Hillsborough,NJ
Summary
Accomplished Executive Assistant with a proven track record at ETS, adept in executive support and meticulous attention to detail. Excelled in optimizing workflow and enhancing team collaboration through strategic planning and event coordination. Demonstrated expertise in document preparation and calendar management, significantly improving operational efficiency.
Overview
42
42
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
ETS
11.2010 - Current
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated external events and monthly leadership meetings.
- Created expense reports, budgets, and filing systems for management team.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
- Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
- Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
Special Education Paraprofessional
Newtown Board of Education
09.2001 - 04.2010
- Developed strong rapport with students by demonstrating empathy, patience, and understanding during daily interactions both inside and outside the classroom setting.
- Managed challenging behaviors using de-escalation techniques to maintain a safe and productive learning environment for all students involved.
- Assisted in the implementation of effective behavior management techniques, resulting in a more focused and positive classroom environment.
- Collaborated with teacher to create customized classroom environment integral to students' needs.
Administrative Assistant
Merck & Co., Inc
07.1982 - 04.2001
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
- Arranged business travel details for company employees per supervisor requirements.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
- Offered technical support and troubleshot issues to enhance office productivity.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
Education
Raritan Valley Community College
Somerville, NJSkills
- Executive Support
- Presentation Development
- Document Preparation
- Expense Reporting
- Meeting planning
- Office Administration
- Calendar Management
- Travel Arrangements
- Meticulous attention to detail
- Project Planning
Timeline
Executive Assistant to the Chief Executive Officer
ETS
11.2010 - Current
Special Education Paraprofessional
Newtown Board of Education
09.2001 - 04.2010
Administrative Assistant
Merck & Co., Inc
07.1982 - 04.2001
Raritan Valley Community College