Doreen LaMountain

Senior Administrative Assistant

QuidelOrtho

Raritan, NJ

05.2022 - 09.2024

Organized and maintained detailed office filing systems.
Provided administrative support to senior management team.
Created and distributed documents, reports, presentations, and correspondence.
Coordinated travel arrangements for executive staff members.
Scheduled meetings, appointments, and events for executives.
Answered incoming calls from clients and vendors in a professional manner.
Maintained confidential information regarding employees, customers, and business operations.
Managed inventory of office supplies and placed orders as needed.
Developed effective tracking systems to monitor progress on projects with multiple deadlines.
Prepared expense reports for executives using company software programs.
Handled customer inquiries in a timely fashion while maintaining high standards of customer service.
Processed invoices and payments through an automated system.
Performed research tasks related to departmental projects or initiatives.
Provided technical assistance to computer users within the organization.
Ensured proper handling of sensitive materials by following established policies.
Supported HR functions such as onboarding new hires or processing employee benefits paperwork.
Monitored emails sent to general mailbox accounts for appropriate routing.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Produced and distributed memos, newsletters and other forms of communication.
Organized both physical and digital files and updated reports to coordinate project materials.
Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
Prepared and prioritized calendars and correspondence.
Answered phone calls and emails to provide information, resulting in effective business correspondence.
Scheduled appointments, meetings and events for management staff.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Inventoried and ordered supplies for office.
Maintained accurate department and customer records.
Scheduled staff and monitored resource allocation to provide optimal coverage and service.
Coordinated catering services for various functions, including sales trainings and department meetings.
Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
Kept office equipment functional and supplies well-stocked to promote efficient operations.