Elizabeth King
Pittsburgh,PA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Motivated professional with several years of experience offering office support in industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.
Overview
4
4
years of professional experience
Work History
Executive Administrative Assistant
Rycon Construction
Pittsburgh, PA
01.2022 - 09.2024
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Coordinated communications between departments to ensure timely completion of projects.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Assisted with special projects such as researching topics or creating presentations for management review.
- Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
- Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
- Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
- Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Managed external contacts and kept track of periodic communication needed for priority actions.
- Made travel arrangements for employee trips and conferences.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Managed and tracked expenses to meet company budget requirements.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Managed daily invoices, reports and proposals.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated multiple schedules using online calendaring system.
- Took detailed notes in meetings and disseminated information afterward.
- Delivered optimal administrative, customer service and case management support.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Sales Manager
BlueGreen Vacation Resorts
Pittsburgh, PA
10.2020 - 12.2021
- Developed and implemented sales strategies to increase market share.
- Established relationships with key clients, while maintaining existing customer base.
- Created and presented monthly reports to management on sales performance.
- Analyzed data to identify trends in customer behavior and develop plans accordingly.
- Managed daily operations of sales department, including supervision of staff members.
- Trained, coached, and mentored junior sales personnel to ensure success in their roles.
- Conducted regular meetings with staff members to review goals and objectives for the quarter and year.
- Implemented process changes designed to streamline workflow within the department.
- Performed analysis of current processes within the sales department to identify areas needing improvement.
- Developed sales plans, goals, strategies and objectives to achieve team goals and revenue objectives.
Education
MBA - Sports, Arts And Entertainment
Point Park University
Pittsburgh, PA05-2019
Bachelor of Science - Business Management
Point Park University
Pittsburgh, PA12-1988
Skills
- Quality Control
- Travel Coordination
- Spreadsheet Creation
- Spreadsheet tracking
- Information confidentiality
- Meeting planning
- Event Coordination
- Scheduling
- Social Media Management
- Logistics Coordination
- Customer Service
- Calendar Management
Timeline
Executive Administrative Assistant
Rycon Construction
01.2022 - 09.2024
Sales Manager
BlueGreen Vacation Resorts
10.2020 - 12.2021
MBA - Sports, Arts And Entertainment
Point Park University
Bachelor of Science - Business Management
Point Park University
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