Ellina Haitu
Santee,CA
Summary
Multi-task, efficient, reliable administrative professional with over 15 years of experience supporting directors and administrative team to improve internal departments operations. Seeking an administrative position with a progressive company where I can effectively contribute to operations in any capacity that best match my skills and experience.
Overview
19
19
years of professional experience
Work History
Front Office Coordinator
Dynalectric Company
12.2010 - Current
- Answer and direct all incoming calls (screen for top managers when necessary) professionally and in a timely manner.
- Greet and escort visitors to internal contacts.
- Schedule, organize and maintain activities such as professional calendars, meetings, booking conference rooms, arranging and delivering lunches.
- Manage office responsibilities from on-site daily, such as maintaining inventory of office supplies, maintaining beverage inventory, acting as liaison for building management, and ensuring general office area is in working order.
- Distribute and sort incoming faxes/mail/packages promptly and handle outgoing mail through various vendors (USPS, FedEx, etc.)
- Assist HR Manager with printing resumes and scheduling interviews, ensuring seamless logistics.
- Overseeing the implementation of training programs for office personnel.
- Maintaining monthly extension lists, cell phone lists, tracking logs, check logs, and training logs up-to-date.
- Maintaining fax machines, printers, postage machine, copiers & keep paper and ink stocked.
- Responsible for maintaining up-to-date company contacts database.
- Establishing new job folders.
- Maintaining company SharePoint page, keeping content fresh and relevant.
- Maintain inventory of office supplies and other general supplies; order supplies as needed.
- Maintain the appearance of the lobby, kitchen and conference rooms at all times.
- Support communication through material preparation such as memos and PowerPoint Presentations.
- Prepare New Hire Binders, Safety Binders, Project Turnover Binders.
- Assist with expense reports for executives.
- Assist with company events.
- Assist with new hire process (ordering business cards, adding office mailboxes, adding to email groups, building access, IT requests, etc.)
- Assist Project Managers with filing and typing panel schedules for jobsites upon request.
- Serve as a positive and supportive presence on-site to support organizational and department interactions and collaborations from all departments.
- Support Vice President of Operations and administrative team in any overflow of responsibilities to ensure smooth operation of the general administrative function at the Company.
Receptionist/Department Assistant
Alliance for African Assistance
11.2005 - 09.2008
- Managed overall functions of front desk area.
- Efficiently routed calls to appropriate departments.
- Handled incoming deliveries efficiently.
- Operated various office equipment, including fax machines and copiers.
- Managed highly sensitive immigration records and information.
- Assisted new arrivals with language interpretation.
- Greeted visitors in a positive manner when entering the facility.
- Ensured timely completion and updating of all required paperwork.
- Oversaw inventory and ordering of office materials.
- Supported financial manager in managing deposits.
- Responsible for creating databases of client's information.
- Scheduled and coordinated meetings, job interviews, appointments, events and other similar activities for COO & CEO, which also includes travel and lodging arrangements.
- Provided administrative support and done various other duties as assigned (faxing, filing, etc)
Education
General Education -
Grossmont College
El Cajon, CA06.2007
High School Diploma -
Hoover High School
San Diego, CA06.2005
Skills
- Scheduling
- Multitasking
- Time management
- Problem solving
- Customer service
- Teamwork
- Attention to detail
- Communication skills
- Computer proficiency
- Work ethic
- Organizational skills
- Adaptability
- Interpersonal skills
- Office Etiquette
- Data Entry
- Management
- Microsoft Office
Languages
Russian
Native or Bilingual
Timeline
Front Office Coordinator
Dynalectric Company
12.2010 - Current
Receptionist/Department Assistant
Alliance for African Assistance
11.2005 - 09.2008
General Education -
Grossmont College
High School Diploma -
Hoover High School