Hi, I’m
FABIANA HARTLEY
Las Vegas,US
Summary
Experienced Executive Assistant with a strong background in administrative support and HR management. Skilled in optimizing workflows, coordinating executive schedules, and managing HR operations. Expertise in travel coordination, office management, and event planning. Dedicated to enhancing productivity and driving strategic initiatives in dynamic environments.
Overview
11
years of professional experience
Work History
All World VenturesLas Vegas, US
EXECUTIVE ASSISTANT
09.2021 - 12.2025
Job overview
- Liaised with the CEO and five executives to manage confidential communications and strategic initiatives.
- Coordinated complex travel logistics and executive meetings to enhance productivity for 10+ employees and executives.
- Oversaw HR operations, including payroll and compliance, for four entities.
- Led cross-functional teams to streamline communication and enhance collaboration.
- Coordinated calendars for five executives, managed travel logistics for over thirty trips annually, and organized more than fifty executive meetings to improve overall productivity.
- Managed accounting and tax filings for 5+ business and personal clients, producing monthly financial reports using QuickBooks that improved financial transparency.
- Managed 5+ QuickBooks accounts by conducting monthly reconciliations, overseeing vendor management, and preparing detailed expense reports.
- Administered and maintained 10+ corporate insurance policies, including health, workers' compensation, auto, life, and cyber liability, ensuring compliance, and timely claim resolution.
- Managed software licensing, oversaw device management operations, and administered Google Workspace for seamless team collaboration.
- Assisted in budget preparation, monitoring expenses to ensure adherence to financial plans.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Thomas Rose LLCLas Vegas, US
Operations Manager
08.2016 - 06.2019
Job overview
- Oversaw daily operations, HR, budgeting, and staff performance
- Developed and implemented business policies and procedures to ensure operational efficiency and compliance
- Managed renovation projects, vendor negotiations, and financial planning while maintaining cost controls
- Enhanced productivity and profitability by optimizing workflows and resource allocation
- Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
- Oversaw inventory control processes to optimize stock levels and minimize discrepancies.
- Coordinated schedules, agendas, and training for a 10-member team
Priscilla Goldenberg Miami, Florida
Executive Assistant/HR Manager
03.2015 - 08.2016
Job overview
- Maintained confidential files and managed sensitive information with discretion and professionalism.
- Assisted in travel arrangements, including itineraries, accommodations, and transportation logistics.
- Trained new administrative staff on office procedures and software tools for effectiveness.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Coordinate and prepare materials for executive meetings, board sessions, and company-wide communications.
- Developed training materials for team members on CRM software usage.
- Created promotional materials, enhancing event visibility through social media channels.
- Assisted in post-event evaluations, gathering feedback for future improvements.
Education
University of Northern VirginiaManassas, VA
MBA from BUSINESS ADMINISTRATION & MANAGEMENT
University of Northern VirginiaManassas, VA
MBA from HUMAN RESOURCES MANAGEMENT
University of Northern São PauloSão José do Rio Preto
BACHELOR OF ARTS from COMMUNICATION: JOURNALISM
Skills
- QuickBooks expertise
- HR compliance
- Executive support
- Project management
- Payroll administration
- Microsoft Suite
- Google Workspace
- Self-motivated
- Concur
- Navan
- ADP
- Paychex
- Able to multitask
- Thrive in a fast-paced
- Data confidentiality
- Team leadership
Timeline
EXECUTIVE ASSISTANT
All World Ventures
09.2021 - 12.2025
Operations Manager
Thomas Rose LLC
08.2016 - 06.2019
Executive Assistant/HR Manager
Priscilla Goldenberg
03.2015 - 08.2016
University of Northern Virginia
MBA from BUSINESS ADMINISTRATION & MANAGEMENT
University of Northern Virginia
MBA from HUMAN RESOURCES MANAGEMENT
University of Northern São Paulo
BACHELOR OF ARTS from COMMUNICATION: JOURNALISM
Additional Information - Key Achievements
- Oversaw daily operations, HR, budgeting, and staff performance across multiple departments.
- Developed and implemented business policies and procedures to ensure operational efficiency and compliance.
- Managed renovation projects, vendor negotiations, and financial planning while maintaining cost controls.
- Directed HR functions including recruiting, onboarding, and employee relations initiatives.
- Enhanced productivity and profitability by optimizing workflows and resource allocation.
- Implemented strategic initiatives to improve customer satisfaction and drive sales growth.
- Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
- Oversaw inventory control processes to optimize stock levels and minimize discrepancies.
- Managed HR and payroll operations for over 100 client accounts monthly, ensuring accuracy and compliance.
- Coordinated schedules, agendas, and training for a 10-member team.
- Oversaw benefits administration and employee support programs with confidentiality and precision.
- Enhanced communication systems to improve client satisfaction and operational response time.
- Led cross-functional teams in implementing process improvements, reducing operational bottlenecks.
- Streamlined operational workflows to enhance efficiency and productivity across multiple departments.
- Advised leadership on talent acquisition, retention strategies, and organizational development initiatives.
- Facilitated performance management processes, enhancing employee engagement and productivity.
- Effective Problem Solving: Solved 95% of operational issues through effective problem solving strategies within four weeks.
- Cost-Efficient Travel Coordination: Coordinated travel arrangements for executives, saving up to 30% on logistics costs annually.
- Streamlined HR Operations: Reduced HR processing time by 25% through streamlined operations and enhanced communication systems.
References
References available upon request.
Languages
- English
- Portuguese, Native
- English, Highly proficient
References
References available upon request.