FABIANA HARTLEY
Las Vegas,US
Summary
Executive Assistant with over 10 years of experience in administrative support and human resources management. Proven track record in optimizing executive workflows, enhancing productivity, and managing HR operations effectively. Expertise in travel coordination, office management, and event planning, with strong organizational and project support skills. Committed to driving innovation and growth in dynamic environments through strategic problem-solving and collaboration with senior executives.
Overview
10
10
years of professional experience
Work History
EXECUTIVE ASSISTANT
All World Ventures
Las Vegas, US
01.2023 - Current
- Serve as primary liaison to the CEO, managing confidential communications, financial data, and strategic initiatives
- Coordinate complex calendars, travel logistics, and executive meetings to optimize productivity and time management
- Oversee full HR operations, including payroll across four entities, recruitment, onboarding, and compliance
- Manage business and personal financials-accounting, banking, loans, tax filings, and financial reports
- Maintain multiple QuickBooks accounts, handle reconciliations, vendor management, and expense reporting
- Administer corporate insurance policies (health, workers' comp, auto, life, cyber liability)
- Facilitate IT operations including software licensing, device management, and Google Workspace administration
- Streamlined communication between departments, enhancing collaboration and information flow.
- Coordinated executive schedules, prioritizing appointments and ensuring efficient time management.
- Assisted in budget preparation, monitoring expenses to ensure adherence to financial plans.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Oversaw special projects, collaborating with cross-functional teams to drive strategic initiatives forward.
- Developed and implemented employee engagement initiatives to enhance workplace culture.
- Managed employee benefits enrollment and changes, supporting staff with inquiries and updates.
- Developed and implemented HR strategies aligned with business objectives.
HR AND PAYROLL OPERATIONS MANAGER
Thomas Rose LLC
Las Vegas, US
01.2023 - Current
- Oversaw daily operations, HR, budgeting, and staff performance across multiple departments
- Developed and implemented business policies and procedures to ensure operational efficiency and compliance
- Managed renovation projects, vendor negotiations, and financial planning while maintaining cost controls
- Directed HR functions including recruiting, onboarding, and employee relations initiatives
- Enhanced productivity and profitability by optimizing workflows and resource allocation
- Implemented strategic initiatives to improve customer satisfaction and drive sales growth.
- Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
- Oversaw inventory control processes to optimize stock levels and minimize discrepancies.
- Managed HR and payroll operations for over 100 client accounts monthly, ensuring accuracy and compliance
- Coordinated schedules, agendas, and training for a 10-member team
- Oversaw benefits administration and employee support programs with confidentiality and precision
- Enhanced communication systems to improve client satisfaction and operational response time
- Led cross-functional teams in implementing process improvements, reducing operational bottlenecks.
- Streamlined operational workflows to enhance efficiency and productivity across multiple departments.
- Advised leadership on talent acquisition, retention strategies, and organizational development initiatives.
- Facilitated performance management processes, enhancing employee engagement and productivity.
- Developed and implemented HR strategies aligned with business objectives.
- Effective Problem Solving: Solved 95% of operational issues through effective problem solving strategies within four weeks.
- Cost-Efficient Travel Coordination: Coordinated travel arrangements for executives, saving up to 30% on logistics costs annually.
- Streamlined HR Operations: Reduced HR processing time by 25% through streamlined operations and enhanced communication systems.
Education
MBA - BUSINESS ADMINISTRATION & MANAGEMENT
MBA - HUMAN RESOURCES MANAGEMENT
BACHELOR OF ARTS - COMMUNICATION: JOURNALISM
Skills
- Financial reporting
- Calendar management
- Payroll administration
- Project management
- Compensation and benefits
- Executive support
- QuickBooks expert
- Google Workspace
- Microsoft Office
- Compliance oversight
- HR policy development
- Problem solving
- Travel coordination
- HR compliance
- Budgeting and forecasting
- Critical thinking
- Data analysis
- HR software proficiency
Languages
- English
- Portuguese, Native
- English, Highly proficient
Additional Information - Key Achievements
- Oversaw daily operations, HR, budgeting, and staff performance across multiple departments.
- Developed and implemented business policies and procedures to ensure operational efficiency and compliance.
- Managed renovation projects, vendor negotiations, and financial planning while maintaining cost controls.
- Directed HR functions including recruiting, onboarding, and employee relations initiatives.
- Enhanced productivity and profitability by optimizing workflows and resource allocation.
- Implemented strategic initiatives to improve customer satisfaction and drive sales growth.
- Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
- Oversaw inventory control processes to optimize stock levels and minimize discrepancies.
- Managed HR and payroll operations for over 100 client accounts monthly, ensuring accuracy and compliance.
- Coordinated schedules, agendas, and training for a 10-member team.
- Oversaw benefits administration and employee support programs with confidentiality and precision.
- Enhanced communication systems to improve client satisfaction and operational response time.
- Led cross-functional teams in implementing process improvements, reducing operational bottlenecks.
- Streamlined operational workflows to enhance efficiency and productivity across multiple departments.
- Advised leadership on talent acquisition, retention strategies, and organizational development initiatives.
- Facilitated performance management processes, enhancing employee engagement and productivity.
- Effective Problem Solving: Solved 95% of operational issues through effective problem solving strategies within four weeks.
- Cost-Efficient Travel Coordination: Coordinated travel arrangements for executives, saving up to 30% on logistics costs annually.
- Streamlined HR Operations: Reduced HR processing time by 25% through streamlined operations and enhanced communication systems.
References
References available upon request.
Timeline
EXECUTIVE ASSISTANT - All World Ventures
01.2023 - Current
HR AND PAYROLL OPERATIONS MANAGER - Thomas Rose LLC
01.2023 - Current
University of Northern Virginia - MBA, BUSINESS ADMINISTRATION & MANAGEMENT
University of Northern Virginia - MBA, HUMAN RESOURCES MANAGEMENT
University of Northern São Paulo - BACHELOR OF ARTS, COMMUNICATION: JOURNALISM