Giovanna Vazquez
College Station
Summary
Detail-oriented Administrative Assistant with expertise in calendar management and customer service. Proven success in coordinating events and managing logistics to enhance team efficiency. Strong communication and problem-solving skills, alongside proficiency in various software platforms. Committed to creating efficient systems that boost productivity and support organizational objectives.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
BISD
Bryan
06.2019 - Current
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Assisted in planning special events by arranging catering, securing venues, and ordering promotional materials, facilitating successful execution.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Raised funds by organizing multiple events and diligently managed details to meet deadlines.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Coordinated travel arrangements and logistics for staff events.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records for effective information retrieval.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed database systems containing customer contact information.
- Answered questions from customers regarding products and services offered by the company.
- Processed invoices for payment using accounting software applications.
- Facilitated communication between different departments within the organization.
- Updated system for organizing office documentation, enhancing overall efficiency and streamlining processes.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
Instructional Assistant
BISD
Bryan
06.2019 - 06.2023
- Provided individual and small group instruction to students with disabilities in the areas of reading, math, and writing.
- Guided special needs students through school challenges to foster academic and social development.
- Monitored students in class, hallways, and cafeteria to promote adherence to school rules.
- Supported classroom management by maintaining a positive and productive environment.
- Collaborated with teachers to prepare instructional materials tailored to diverse learning needs.
- Engaged in professional development workshops to enhance instructional support skills.
- Participated in professional development workshops to stay current with educational trends and methodologies.
- Scheduled teaching observations to receive supervisor feedback about teaching performance.
- Developed positive relationships with students, parents, colleagues, administrators, and community partners.
Education
High School Diploma -
Lincoln Academy
Houston, TXSkills
- Calendar management
- Event planning
- Office management
- Invoice processing
- Database management
- Documentation and reporting
- Data entry
- Attendance record management
- Business operations support
- Microsoft Excel
- Multitasking and prioritization
- Customer service
- Team collaboration
- Problem solving
- Conflict resolution
- Active listening
- Communication skills
- Staff motivation
- File organization
- Document organization
Languages
Spanish
Professional
Timeline
Administrative Assistant
BISD
06.2019 - Current
Instructional Assistant
BISD
06.2019 - 06.2023
High School Diploma -
Lincoln Academy