Construction Office Manager
Sadler's Site Works
Lakeland
05.2015 - Current
- Managed project schedules and budgets to ensure timely completion of construction projects.
- Coordinated communication between contractors, clients, and subcontractors to streamline workflows.
- Oversaw documentation processes including contracts, invoices, and change orders for accuracy.
- Implemented office management systems to enhance operational efficiency and reduce errors.
- Conducted regular audits of project documentation to ensure compliance with industry standards.
- Provided administrative support during bidding processes by preparing documentation packages, tracking submissions, and communicating updates to relevant parties.
- Oversaw employee scheduling, timesheet management, and payroll processing to maintain accurate records.
- Managed accounting invoices and billings, balanced accounts and created financial reports.
- Streamlined office operations by implementing efficient document management and filing systems.
- Coordinated procurement of project plans and specifications and routed data to construction management team.
- Communicated with clients daily via emails, telephone, texting and social media.
- Obtained and reviewed construction insurance information and delivered to contract administrators.
- Implemented safety protocols in the workplace, resulting in fewer injuries and increased compliance with regulatory standards.
- Monitored inventory levels of office supplies to avoid shortages while maintaining a cost-effective purchasing strategy.
- Organized company events such as annual meetings, team-building activities, and holiday parties that fostered a positive work environment and strengthened company culture.
- Coordinated travel arrangements for team members attending conferences or conducting site visits, optimizing costs while ensuring convenience.
- Executed plans and specifications for public works bids and created addendums that accounted for changes impacting bid pricing.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Completed bi-weekly payroll for 15 employees.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Created reports, presentations and other materials for executive staff.