Ina Elizabeth Maldonado
Hallandale Beach,FL
Summary
Bookkeeper/Administrator with 20+ years of experience managing office operations in fast-paced, deadline-driven environments. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy, and achieve organizational objectives. Skilled at working effectively with different departments to coordinate information and resolve problems. Dependable accounting professional acknowledged for reliability, integrity and quick-learning ability. Highly skilled in Area of expertise with eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature. Resourceful Accounts Payable Clerk known for excellent account management and time management skills. Expert in Software use and ledger verification with great customer service skills. Meticulous and enterprising worker dedicated to excellence.
Overview
15
15
years of professional experience
Work History
Accounting Clerk
ASM Global/Broward County Convention Center
11.2022 - 04.2023
- Processed Invoices and payables
- Verified validity, printed checks; stamped and sent out via USPS mail
- Processed Purchase Orders
- Kept inventory of all numbers, processed each number individually
- Reconciled vendors statement and handled payment complaints, chargebacks or discrepancies
- Reconciled bank statements using Microsoft Dynamics
- Worked with Venue Ops verifying event payments and chargebacks; issuing credit when needed.
Bookkeeper
Mizner Estates Construction/HJS Investments
06.2020 - 11.2022
- Processed Accounts payable/Accounts receivable Posted to receipts to appropriate ledger accounts using Yardi Accounting Software Monitored rental payments from Tenants & promptly contacted clients with past due payments
- Reconciled vendor statements and handled payment complaints or discrepancies
- Supervised invoice processing, expense reports, credit memos and payment transactions
- Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations
- Oversaw office inventory and supply purchases Monthly Payroll, Credit Cards, Ground Maintenance, Health
- Insurance & Trust Loan payments Monthly Spreadsheets using Excel Deposit all checks remotely using Etran Advanced RDC.
Project Coordinator
MJ Simpson Corp
12.2019 - 02.2020
- Presented projects into doable actions and set time frames
- Liaised with clients to identify and define requirements, scope and objectives Assist with schedule management Make sure that clients' needs are met as projects evolve Act as the point of contact and communicate project status to all Subcontractors
- Worked with the Project Manager to eliminate blockers Use tools to monitor working hours, plans and expenditures
- Created and maintained comprehensive project documentation, plans and reports.
Personal Assistant/Bookkeeper/Project Coordinator
YCA Group/Sea Palace; Jaffo, Inc
05.2019 - 11.2019
- Personal Assistant: Assisted & support the President of the company with personal and business activities & commitments and deliveries by utilizing time management skills to allow executives to focus on day-to-day operations
- Accounts Payable, Receivable, & Bookkeeping: Performed invoice and general ledger data entry; Reviewed invoices for appropriate documentation prior to payment; Executed credit card and bank account reconciliation utilizing Quickbooks and Excel; Generate purchase orders as necessary; Print and obtain signatures on all checks; Assist senior financial officers as needed
- Collections: Successfully managing and collecting on accounts over 30 days past due
- Making outbound calls to customers that are delinquent on YCA accounts
- Accepting inbound calls and assisting with customer inquiries
- Negotiating and following up on payment arrangements
- Determining if an account meets collections criteria
- Daily reporting and tracking of collections activities
- Locate missing customer information/ light skip work
- Ability to handle special projects, learn new tasks and adapt to new ideas, processes and procedures in an expedient manner
- Construction Project Coordinator: Led the coordination and direction of the construction project of Sea Palace/Jaffo building supporting the redevelopment and improvement of Anniston, Alabama’s community
- Managed all construction activities following project approvals and coordinated work with Property Management to include phasing, staging and site logistics
- Develop and maintain contractor relationships in order to support bid solicitation, review and award of contracts
- Provided value engineering recommendations to achieve budget objectives
- Responsible for code compliance including successful completion of inspections
- Coordinated construction activities to facilitate tenant relations and facility operations
- Consistently prioritized tasks in order to ensure successful delivery of quality projects on time and within budget
- Prepared and maintained construction schedules working with field operations to ensure timely completion of projects
- Ensured the timely close-out of projects including completion of punch list and final submission of all close-out documents.
Office Manager & Hostess
Walpack Inn Restaurant
11.2018 - 04.2019
- Hospitality Office Management
- Selected to manage the Walpack Inn Restaurant, including everything from supervising up to 10 servers, bussers, and hosts, among others, to opening and closing location, greeting every guest engaged, processing payments, and consistently maintaining an organized front of the house environment
- Accounts Payable, Receivable, & Bookkeeping
- Processed virtually every patron transaction ($50,000 per month), completed all payouts, reconciled POS system, batched credit cards, conducted end-of-shift reporting, and was entrusted with bi-weekly payroll run.
Front Office Manager
Adams & Company Real Estate
02.2013 - 10.2018
- Administered and maintained daily front office operations, including greeting clients, responding to phone calls, and performing billing tasks with 100% accuracy
- Slashed cost of office supplies by 15% through negotiating prices with suppliers and maintaining appropriate stock levels to avoid shortages
- Supported the Accounting department: BID tax/Tenant Tax, tendering monthly invoices to tenants (over $1MM monthly) and assisting accounts receivables
- SOPs and Regulatory Compliance
- Supported firm compliance at virtually every touch point, including federal (e.g., IRS garnishments), state (e.g., NYDS real estate license renewals), and local authority (e.g., FDNY permitting).
Sales Coordinator
Trump World Tower
03.2012 - 01.2013
- Provided administrative support including managing calendars, composing documents, completing data entry, and organizing the office to ensure the highest level of efficiency Established positive client relationships by fielding initial calls from prospective clients with data entry and listing of activity logs
- Organized and maintained client files to ensure current information on prospective buyers Created high interest flyers to advertise available properties to prospective clients
- Effectively managed invoicing and outgoing payments
- Utilized Microsoft Word, Excel, and PowerPoint Real Estate Office Management
- Supported the administration of the sales office, including conducting market and prospective client research, conducting tours throughout the properties, preparing lease and financial board packages, and managing listings.
Administrative Coordinator
The Trump Organization, Trump International Realty
06.2008 - 03.2010
- Work closely with the VP of Sales Prepared availability reports per client/per listing, financial history reports and all kind of useful reporting
- Created, coordinated and liaised the agents and brokers as well as with the Accounting Department for any client issues and traffic requests (i.e
- Screeners)
- Resolved issues and ensured timely response to external and internal clients
- Provided administrative support for various projects including Sales, presentations in PowerPoint, processed and prepared client letters and financial packages.
Education
A.A. Associates -
Kingsborough Community College
Brooklyn, NYSkills
- MS Office Applications (Excel, Word, Powerpoint, Outlook, Access and Publisher)
- Microsoft Dynamics/Solomon accounting software
- Quickbooks Pro, Sage (formerly Timberline) Accounting Software
- Accounts Payable/Receivables
- Creating Spreadsheets for various uses
- 50 WPM typing speed
- Multi-line Phone proficiency
- Excellent Communication Skills
- Payroll Advanced Clerical knowledge
- Invoice/Rents Processing
Languages
Swahili
Native or Bilingual
Timeline
Accounting Clerk
ASM Global/Broward County Convention Center
11.2022 - 04.2023
Bookkeeper
Mizner Estates Construction/HJS Investments
06.2020 - 11.2022
Project Coordinator
MJ Simpson Corp
12.2019 - 02.2020
Personal Assistant/Bookkeeper/Project Coordinator
YCA Group/Sea Palace; Jaffo, Inc
05.2019 - 11.2019
Office Manager & Hostess
Walpack Inn Restaurant
11.2018 - 04.2019
Front Office Manager
Adams & Company Real Estate
02.2013 - 10.2018
Sales Coordinator
Trump World Tower
03.2012 - 01.2013
Administrative Coordinator
The Trump Organization, Trump International Realty
06.2008 - 03.2010
A.A. Associates -
Kingsborough Community College
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