Indira Falcon
Tampa
Summary
Attentive Assistant provides skilled support to facilitate operational efficiency and meet challenging requirements. Highly organized, efficiency-driven and proactive in handling simultaneous tasks with little oversight. Excellent planning, problem-solving and decision-making abilities.
Overview
16
16
years of professional experience
Work History
Administrative Assistant
Help at Home
Tampa
04.2025 - Current
- Maintained accurate employee records and updated information as needed.
- Managed weekly payroll duties and submitted data to payroll contractor.
- Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
- Monitored employee attendance and worked hours for accurate payroll processing.
- Verified accuracy of timesheets before submitting them for processing.
Office Manager
Stone-Mart
Tampa
07.2019 - 02.2025
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Negotiated with vendors to achieve most favorable terms.
- Organized and oversaw event logistics, venue scheduling and accommodations, food and beverage selections and audio visual arrangements.
- Managed daily invoices, reports and proposals.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Coordinated meeting and work schedules for staff teams and executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Coordinated multiple schedules using online calendaring system.
- Oversaw inventory management and procurement of office supplies.
- Trained new staff on company policies and administrative processes.
- Facilitated communication between departments to streamline operations.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
Administrative Assistant
Media-Solutions
Tampa
01.2010 - 07.2019
- Provided secretarial and office management support while building cooperative working relationships.
- Scheduled appointments, meetings and events for management staff.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Coordinated catering services for various functions, including sales trainings and department meetings.
Education
BBA - Business Administration And Management
Sistema Universitario Ana G. Mendez: Universidad Ana G. Mendez - Campus Virtual
San Juan, PR05.2025
Associate of Science - Pharmacy Technology
Ultimate Medical Academy - Clearwater
Clearwater, FL12.2014
Skills
- Executive Support
- Corporate Events Planning
- Microsoft Applications (Excel, Power Point, Outlook)
- Bilingual (English & Spanish)
- Database Maintenance
- Vendor Relationship Management
- Expense Tracking
- Expense Reports
Timeline
Administrative Assistant
Help at Home
04.2025 - Current
Office Manager
Stone-Mart
07.2019 - 02.2025
Administrative Assistant
Media-Solutions
01.2010 - 07.2019
BBA - Business Administration And Management
Sistema Universitario Ana G. Mendez: Universidad Ana G. Mendez - Campus Virtual
Associate of Science - Pharmacy Technology
Ultimate Medical Academy - Clearwater