Indira Gutierrez
Grants and Contracts Administrator
Salt Lake City,UT
Summary
Forward-thinking Operations Specialist bringing 13 years of expertise in project management and administration for research, government, and legal sector businesses. Cultivates rapport with individuals to optimize project goals and output, resolve complex problems and deliver innovative improvement strategies. Fluent in Spanish, MS office, and ready to hit the ground running.
Overview
13
13
years of professional experience
2
2
Higher Education Degrees
Work History
GRANTS AND CONTRACTS OFFICER II
UNIVERSITY OF UTAH HUNTSMAN CANCER INSTITUTE
12.2020 - Current
- Facilitate federal grant application submissions by preparing proofreading, editing, and compiling required documentation
- Coordinated collaborative planning meetings, presentations, conferences and events, for federally funded research projects involving collaborators and investigators from across University departments, and peer institutions
- Personal management job posting, scheduling interviews, hiring, on-boarding, off-boarding, training, payroll processing
92Y: SUPPLY SPECIALIST
U.S. ARMY, 300TH MILITARY INTELLIGENCE BRIGADE
06.2016 - 06.2024
- Responsible for maintaining detailed records as well as conducting audits, and inspections of equipment for all unit personnel
- Control access to and inventory of armory equipment including rifles, radios, and other sensitive and/or confidential items and records
- Perform multilevel logistical coordination within strict timelines, to facilitate the acquisition, transportation, and issue of ammunition, weapons, medical supplies, food, and among other supplies for training, field exercises, and real world operations.
CRYPTOLOGIC ANALYST
UTAH TRANSLATION AND ANALYSIS CENTER (UTAC)
09.2019 - 05.2020
- Obtained an maintained a required secret security clearance
- Translated and transcribed covertly obtained field recordings created for federal criminal investigations
- Produced highly detailed and accurate translation and transcription of confidential recordings in a timely manner and in accordance with federal court guidelines
- Performed quality control by proofreading and editing transcriptions completed by other translators and transcribers on our team.
EXECUTIVE ASSISTANT
UNIVERSITY OF UTAH SCHOOL OF MEDICINE AND BIOCHEMISTRY DEPARTMENT
11.2015 - 12.2019
- Executor of all logistical and budgetary actions pertaining to departmental travel, supply ordering, and service procurement
- Responsible for procurements with a departmental purchasing card and all associated record maintenance
- Managed confidential records for study participants, department staff, faculty, and chairs
- Facilitated federally mandated National Institute of Health (NIH) Internal Review Board trainings for all department staff.
LEGAL ASSISTANT
ISHOLA TARIN PLLC
05.2011 - 01.2013
- Preparing, filing, and tracking privileged confidential attorney-client, and opposing counsel communications
- Administrative duties such as answering phones, processing payments, and scheduling
- Provided confidential Spanish and English translation/interpretation services between clients, attorneys, and immigration officials
- Prepared U.S
- Department of Justice and U.S
- Citizenship and Immigration Services application packets, and forms.
Education
BACHELOR OF ARTS - POLITICAL SCIENCE
University of Utah College of Social and Behavioral Science
Salt Lake City, United States05.2019
ASSOCIATE OF SCIENCE - Education
Salt Lake Community College
Salt Lake City, United States 08.2014 - 05.2016
Skills
- Contract preparation and monitoring
- Sensitive document control
- Financial tracking and reporting
- Cost estimation and budget planning
- Procurement management
- Company policy oversight
- Regulatory/Legal compliance knowledge
- Large meeting scheduling
- Event planning
- Project management and support
- Personnel management and training
- Proficient in MS Office/Office 365, G suite, Sapling, and Concur
Accomplishments
- Guided vendors and interested buyers through the public bid process to successfully secure ongoing contracts.
- Used Microsoft Excel to develop financial tracking reports for expense, inventory, and available funding across multiple dozens of accounts.
- Supervised and supported up to 6 research teams comprised of 4-10 staff members each.
- Documented and resolved over expenditures which led to cost savings and optimized spending.
- Successfully created contracts by acting as a liaison between finance, legal counsel, the vendor(s) and the purchasing parties.
- Completion and tracking of detailed regulatory paperwork with accuracy and efficiency in order to fulfill contracts using closely scrutinized federal funds.
- Collaborated with teams inside and outside my organization to oversee the development and execution of large multi-day events attended by national and international guests.
Additionalinformation
01/2017, 04/13/2017, Fort Lee, VA, United States, UNIT SUPPLY SPECIALIST, United States Army Quartermaster School Fort Lee, Virginia
Personal Information
- Date of Birth: 11/14/1989
- Gender: Female
- Nationality: American
Awards
- Utah National Guard Emergency Service Ribbon
- Department of the Army, Army Achievement Medal for COVID-19 Joint Response Task Force efforts
- Department of the Army, Army Achievement Medal for international exercise Panther Strike
- Utah National Guard Armed Forces Service Medal
Certification
- Notary Public License - 2024
Languages
Spanish
Full Professional
German
Elementary
Italian
Elementary
Timeline
GRANTS AND CONTRACTS OFFICER II
UNIVERSITY OF UTAH HUNTSMAN CANCER INSTITUTE
12.2020 - Current
CRYPTOLOGIC ANALYST
UTAH TRANSLATION AND ANALYSIS CENTER (UTAC)
09.2019 - 05.2020
92Y: SUPPLY SPECIALIST
U.S. ARMY, 300TH MILITARY INTELLIGENCE BRIGADE
06.2016 - 06.2024
EXECUTIVE ASSISTANT
UNIVERSITY OF UTAH SCHOOL OF MEDICINE AND BIOCHEMISTRY DEPARTMENT
11.2015 - 12.2019
ASSOCIATE OF SCIENCE - Education
Salt Lake Community College
08.2014 - 05.2016
LEGAL ASSISTANT
ISHOLA TARIN PLLC
05.2011 - 01.2013
- Notary Public License - 2024
BACHELOR OF ARTS - POLITICAL SCIENCE
University of Utah College of Social and Behavioral Science
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