Jami Nielsen
Senior Executive Assistant | Strategic Business Partner
Queen Creek,AZ
Work Preference
Summary
Executive Assistant and strategic operations partner with 14+ years supporting C-suite leaders, driving executive effectiveness, managing confidential initiatives, and coordinating cross-functional and complex priorities Proven ability to anticipate executive needs, and drive operational effectiveness through exceptional organization, communication, and problem-solving skills. Experienced supporting executive leadership, Human Resources, and Talent Acquisition teams through executive operations, strategic calendar management, confidential communications, project coordination, and recruiting operations. Recognized as a dependable business partner who builds strong relationships, improves processes, and enables leaders to focus on high-impact strategic initiatives.
Overview
16
16
years of professional experience
Work History
Contract Recruiting Coordinator
Echodyne
Kirkland, WA
10.2025 - Current
- Support Talent Acquisition operations by coordinating recruiting activities across multiple concurrent searches while partnering with recruiters, hiring managers, and business leaders.
- Manage complex interview scheduling involving executives, interview panels, and candidates across multiple locations and time zones, ensuring a seamless candidate and hiring manager experience.
- Utilize Greenhouse ATS to manage candidate workflows, requisitions, interview processes, candidate records, and recruiting activities throughout the hiring lifecycle.
- Maintain accurate candidate data and ensure timely movement of candidates through recruiting stages while supporting compliance and process requirements.
- Coordinate interview logistics, candidate communications, preparation materials, and hiring documentation to ensure organized, professional recruiting experience.
Executive Assistant to Chief People Officer
Intellectual Ventures
Bellevue, WA
01.2021 - 04.2025
- Served as a strategic partner and trusted advisor to the Chief People Officer, providing high-level executive support and operational partnership within a dynamic corporate environment.
- Managed complex executive calendars, competing priorities, and leadership commitments while ensuring alignment with organizational objectives.
- Anticipated executive needs by proactively identifying conflicts, preparing meeting materials, coordinating priorities, and ensuring leaders were positioned for success.
- Managed executive communications, presentations, briefings, and confidential documentation with exceptional attention to detail and discretion.
- Served as a key liaison between executive leadership, board members, internal stakeholders, and external partners, ensuring clear and timely communication.
- Supported HR operations including onboarding processes, I-9 verification, E-Verify compliance, and employee documentation requirements.
- Provided cross-functional support to CEO office operations and recruiting initiatives during high-demand periods.
- Coordinated leadership meetings, employee programs, and organizational initiatives requiring strong planning, communication, and execution.
Executive Assistant to Executive Vice President / Chief Patent Counsel
Intellectual Ventures
Bellevue, WA
01.2011 - 12.2020
- Provided comprehensive executive support to an Executive Vice President / Chief Patent Counsel, managing complex schedules, communications, priorities, and organizational commitments.
- Managed high-volume calendars involving multiple stakeholders while balancing immediate priorities with long-term business objectives.
- Developed and maintained executive communications, including internal announcements, board correspondence, and external outreach.
- Served as a trusted point of contact for confidential business matters, demonstrating sound judgment, professionalism, and discretion.
- Coordinated end-to-end logistics for invention sessions, including stakeholder communication, venue planning, scheduling, and event execution.
- Built strong relationships with internal teams, external partners, and key stakeholders to support successful business initiatives.
- Maintained organized documentation systems and communication platforms to improve accessibility, consistency, and operational efficiency.
Skills
- Executive & C-Suite Operations
- Strategic Calendar Management
- Communications
- Leadership Meeting Coordination
- Stakeholder Relationship
- Cross-Functional Collaboration
- Interview Scheduling & Logistics
- HR & Employee Support
- Onboarding Coordination
- Project & Program Coordination
- Process Improvement
- Confidential Information Management
- Domestic & International Travel
- Event Planning & Execution
- Budgets & Invoicing
- Vendor Management
- Microsoft 365 Suite
- Workday
- Greenhouse ATS
- SharePoint
- Chrome River
- Concur
- Egencia
- ChatGPT
- Claude
- Slack
Websites
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Professional Highlights
- 14+ years supporting C-suite and executive leadership teams within complex corporate environments.
- Trusted strategic partner to Chief People Officer and Executive Vice President-level leaders.
- Experienced managing confidential executive, HR, and employee-related information with discretion.
- Skilled in executive operations, recruiting coordination, stakeholder management, and cross-functional partnership.
Affiliations
- American Society of Administrative Professionals
Timeline
Contract Recruiting Coordinator
Echodyne
10.2025 - Current
Executive Assistant to Chief People Officer
Intellectual Ventures
01.2021 - 04.2025
Executive Assistant to Executive Vice President / Chief Patent Counsel
Intellectual Ventures
01.2011 - 12.2020