JENETTE TAN CATALAN
San Diego,CA
Summary
Dynamic Administrative Analyst II with extensive experience at San Diego County, excelling in financial data analysis and budget management. Proven ability to enhance accuracy and compliance through meticulous attention to detail and effective interdepartmental coordination. Proficient in Oracle Financials, driving fiscal integrity and operational efficiency.
Overview
2
2
Languages
23
23
years of professional experience
Work History
Administrative Analyst II
SAN DIEGO COUNTY- BHS- SDCPH
San Diego, USA
11.2022 - Current
- Analyze and process funding releases and requisitions through Oracle Financials, ensuring proper authorization and budget alignment.
- Compiled, analyzed, and validated financial data to enhance budget forecasting, projections, and reporting accuracy.
- Assist in the development, review, and ongoing monitoring of departmental budgets, fund balances, budget build and Five-Year Operating Plans.
- Monitor encumbrances, identify discrepancies, and initiate corrective actions to maintain fiscal integrity.
- Independently manage and review invoices to ensure timely payment, accuracy, and compliance with County fiscal policies and procedures.
- Mentored colleagues in invoice validation, resulting in improved accuracy and consistency in invoice processing.
- Prepare fiscal reports, including Fringe benefits analysis, donation report, YE-1A and AE Credit during fiscal Year end.
- Provide guidance and oversight for departmental Purchasing Card (P-Card) transactions to ensure compliance with County procurement policies.
- Prepare and process Non-Travel (NT) and General Claim (GC) documents for claims, training, licenses, and professional memberships.
- Conducted annual monitoring and compliance reviews of hospital and service contracts to ensure adherence to County, State, and contractual requirements, mitigating potential risks.
- Maintain, update, and track contract records in Cobblestone (CAMS), ensuring data accuracy and audit readiness.
- Monitor contract terms, legal agreements, and deliverables to support contract compliance and risk mitigation.
- Assist in the preparation, review, and processing of contract amendments, and closing of contract.
- Prepare and coordinate Amendments, Memoranda of Understanding (MOU), and Memoranda of Agreement (MOA).
- Create and process Contract Requests within the Contract Lifecycle Management System (CLMS).
- Provide administrative and procurement support to hospital administration, including PCard purchasing and tracking.
- Serve as a liaison between SDCPH and the Department of General Services Facilities staff to coordinate facility-related needs and resolve issues.
- Oversaw the accuracy and compliance of hospital licenses and memberships, managing renewal processes to keep all credentials current and compliant.
- Supported departmental objectives by performing a range of administrative, fiscal, and operational tasks. to support departmental objectives.
Staff Accountant
SAN DIEGO COUNTY- Sheriff Department - LCDRF
San Diego, USA
08.2021 - 11.2022
- Managed activities of Enterprise Fund to ensure financial operations were conducted efficiently.
- Created release and reviewed encumbrance; prepared invoices for processing and payment.
- Reviewed expenditure and prepared Dart T.
- Prepare Commissary Tax Report Monthly and Quarterly.
- Extracting monthly GL and PNG reports from Oracle such as GL014, GL051, and Account Analysis. etc.
- Prepared and updated monthly reports, including petty cash reports, uniform report, and Bulc.
- Daily monitoring and updating of chargeback from Inmate Trust and Commissary Account.
- Collected cash deposits from daily coffee cart sales, ensuring accurate financial reporting.
- Supervise and Train Senior Office Assistant.
- Review RSD 101 requests from different detention facilities and assign the correct Poeta.
Accounting Technician
SAN DIEGO COUNTY – Sheriff Department HQ
San Diego, USA
06.2020 - 08.2021
- Download and review the County Suite Sheriff (CSS) warrant data file, print the check register, and transfer the warrant file to Cash Management (Oracle Financial).
- Reconcile warrants with the Daily Check Register and transfer the warrants data file to Auditor & Controller through ShareNet. Email warrant release authorization to the A&C print room.
- Collects and scans POETA sheets, checks, and supporting documents, and processes Dart Deposit.
- Processed subpoenas and ordered mobile devices for Sheriff employees.
- Printed JPMorgan Chase Bank composite reports to ensure accurate reflection of previous business day's deposits.
- Process DART transfer and Reconciliation.
- Voided stale checks in County Suite Sheriff to uphold financial accuracy; printed Stale Dated Check Report and forwarded to CSB Civil Manager and supervisors.
- Post county employees' wage garnishment in CSS based on list from A&C.
- Prepared federal warrants services billing for U.S. Marshal to facilitate timely processing of payments.
Account Clerk Specialist
SAN DIEGO COUNTY - Sheriff Department HQ
San Diego, USA
05.2019 - 06.2020
- Reconciling different spreadsheets from JP Morgan bank balance.
- Perform cash count and balance Petty cash Fund at the end of each workday.
- Handled reimbursement for petty cash expenses, including travel and non-travel claims.
- Prepared meal reimbursement documentation for same-day and overtime meals.
- Review of POETA and supporting documents submitted for reimbursement.
- Compile all substation Monthly Petty Cash Audit Report Prepares fiscal year-end reports.
- Prepare and complete Invoice batches Petty Cash and General Claim Invoice entry via Oracle Workflow.
- Prepared checks for reimbursement of investigative travel expenses.
- Prepare deposit slips for warrants received from the Auditor and Controller.
Shift Supervisor
RED RIBBON BAKESHOP
National City, USA
06.2013 - 02.2014
- Collects cash, checks, or charge payments from customers and makes changes for cash transactions.
- Completed shift paperwork with timely, accurate report submissions.
- Counsel associates on work-related concerns and issues to ensure satisfaction and productivity.
- Maintain checkout operations by following policies and procedures; and reporting needed changes.
- Conduct opening and closing of store procedures as required, and implement cash control procedures.
- Managed quality control and rejected non-compliant products.
- Ordered products and monitored wastage to minimize losses.
- Conducted inventory of stocks and supplies to maintain optimal levels.
- Collaborated with team members to achieve project goals.
Branch Accountant
BDO Universal Bank, Inc
Manila, Philippines
12.2003 - 12.2012
- Acts as the Control and compliance officer of the branch.
- Review the validity of movements and balances of General Ledger accounts.
- Ensure that all reports are prepared /reviewed without error.
- Submit necessary adjustments and month-end entries.
- Verified account discrepancies through detailed investigation of information to maintain accuracy.
- Responded to audit findings and exceptions by submitting required documentation.
- Protects the organization's value by keeping information confidential.
- Resolved customer queries promptly and effectively, enhancing customer satisfaction.
Education
Bachelor of Science in Accountancy - Accounting
Philippine School of Business Administration
05-2003
Skills
- Oracle
- Budget management
- Financial reporting
- Bank reconciliation
- Transaction processing
- Compliance monitoring
- Microsoft Office
- QuickBooks
- AS/400
- SharePoint
- Task completion
- Interdepartmental coordination
- Stakeholder engagement
- Verbal communication
- Written communication
- CSS
Certifications And Education
- Accounting Fundamentals II, Expert Rating Solution Online Learning
- Introduction to Tax Laws, California Tax School
- Bachelor of Science in Accountancy, Philippine School of Business Administration
Accomplishments
- Exemplary Award
Languages
Fujian
Limited
tagalog
Native/ Bilingual
Timeline
Administrative Analyst II
SAN DIEGO COUNTY- BHS- SDCPH
11.2022 - Current
Staff Accountant
SAN DIEGO COUNTY- Sheriff Department - LCDRF
08.2021 - 11.2022
Accounting Technician
SAN DIEGO COUNTY – Sheriff Department HQ
06.2020 - 08.2021
Account Clerk Specialist
SAN DIEGO COUNTY - Sheriff Department HQ
05.2019 - 06.2020
Shift Supervisor
RED RIBBON BAKESHOP
06.2013 - 02.2014
Branch Accountant
BDO Universal Bank, Inc
12.2003 - 12.2012
Bachelor of Science in Accountancy - Accounting
Philippine School of Business Administration