JENNIFER MOORE
Costa Mesa,CA
Summary
Dynamic Office Manager with over a decade of experience driving operational efficiency across diverse environments. Expertise in streamlining workflows, managing vendor relationships, and fostering departmental collaboration to achieve organizational goals. Recognized for a proactive approach to problem-solving and a commitment to enhancing team productivity. Adept at implementing innovative solutions that optimize processes and improve overall performance.
Overview
10
10
years of professional experience
Work History
Office Manager
Private Pediatric Therapy Clinic
Anaheim, CA
04.2024 - 02.2025
- Managed patient referrals, insurance verification, prior authorizations while maintaining accurate records in Practice Perfect EHR
- Managed inventory, purchasing, and vendor coordination for medical supplies and office operations, ensuring cost-effective procurement
- Served as primary liaison between therapists, physicians, parents, and insurance providers, ensuring efficient scheduling and uninterrupted patient care
Business Office Manager/Executive Assistant
Mobix Labs, Inc.
Irvine, CA
03.2020 - 07.2023
- Directed daily office operations, overseeing procurement, equipment management, shipping/receiving, and ensuring compliance with procedures
- Provided executive support through managing calendars, preparing research, reporting data, and coordinating domestic/international travel logistics
- Supported cross-functional initiatives by preparing financial documentation, coordinating meetings and events, and liaising between HR, Accounting, and leadership teams
Business Office Manager/Executive Assistant
Schaerer USA
Tustin, CA
06.2019 - 03.2020
- Coordinated executive operations, including travel arrangements, project schedules, budget monitoring, and record management, ensuring seamless workflow
- Ensured financial accountability through accurate expense tracking and resource planning, facilitating informed decision-making
- Organized corporate events and distributed company updates to enhance internal communication and improve interdepartmental alignment
Office Manager/Dispatcher
Metro Ports
Long Beach, CA
07.2015 - 01.2019
- Allocated union labor with ILWU locals to meet fluctuating port demands and enhance overall productivity
- Ensured compliance with workforce agreements by managing guarantees and equitable job assignments to support fair labor practices
- Developed detailed labor utilization reports to improve payroll accuracy and provide cost transparency
Education
Associate of Arts - Business Management
Palomar College
San Marcos, CASkills
- Employee Onboarding
- Corporate Travel and Itinerary Design
- Stakeholder Coordination
- Accounts Payables and Accounts Receivables
- Human Resources Assistant
- Procurement and Vendor Management
- Microsoft Office Suite
- QuickBooks
Timeline
Office Manager
Private Pediatric Therapy Clinic
04.2024 - 02.2025
Business Office Manager/Executive Assistant
Mobix Labs, Inc.
03.2020 - 07.2023
Business Office Manager/Executive Assistant
Schaerer USA
06.2019 - 03.2020
Office Manager/Dispatcher
Metro Ports
07.2015 - 01.2019
Associate of Arts - Business Management
Palomar College