Jessica Dominguez
Santa Clarita,CA
Summary
Qualified general construction office administrator with extensive experience in managing office operations, coordinating schedules, and maintaining efficient workflows. Proven track record in streamlining administrative processes and running payroll services. Demonstrated expertise in multitasking and communication skills with vendors, ensuring smooth day-to-day operations.
Overview
11
11
years of professional experience
Work History
Office Administrator
Ayala Developement, Inc.
12.2023 - 06.2026
- Streamlined project documentation processes to enhance communication and collaboration among teams.
- Managed scheduling for construction projects, ensuring timely delivery of materials and services.
- Oversaw procurement of supplies, negotiating with vendors to optimize costs and quality.
- Coordinated team meetings to track project progress and address any emerging challenges promptly.
- Obtained and reviewed construction insurance information and delivered to contract administrators.
- Analyzed project budgets, identifying areas for cost savings while maintaining quality standards.
- Oversaw employee scheduling, timesheet management, and payroll processing to maintain accurate records.
- Provided administrative support during bidding processes by preparing documentation packages, tracking submissions, and communicating updates to relevant parties.
- Managed accounting invoices and billings, balanced accounts and created financial reports.
- Streamlined office operations by implementing efficient document management and filing systems.
- Communicated with clients daily via emails, telephone, texting and social media.
- Managed vendor relationships to ensure timely delivery of materials and services at competitive prices.
- Completed bi-weekly payroll for 25 employees.
Operations Lead
Sephora USA
10.2017 - 03.2024
- Led operational workflows, enhancing team efficiency and reducing process bottlenecks.
- Mastered inventory management system, improving stock accuracy and availability.
- Collaborated with Store manager to recommend actionable changes, lead provisioning and draft plans to maintain operational status.
- Planned operations and activities, and led projects.
- Examined financial data and used information to improve profitability.
- Oversaw problem resolution to address barriers to operational efficiency.
- Motivated and trained employees to maximize team productivity.
- Monitored supply chain and managed logistics functions for company.
- Enforced regulatory and company policy compliance to improve workplace and employee safety and readiness.
- Developed and deepened relationships with customers and vendors.
- Oversaw daily loading and unloading of outbound trailers, replenishing of pallets, inventory management and supervising work of team.
- Processed inbound and outbound shipments with high accuracy by directing associate teams and managing inventory processes.
- Conducted root cause analysis in deficient areas to identify and resolve central issues.
- Led associate meetings to obtain suggestions, address concerns or issues and foster positive relations among team members and management.
Childcare Provider
Self-employeed
08.2015 - 07.2017
- Maintained effective schedule balance between rest periods, active play and instruction.
- Enforced rules and managed behavior through developmentally appropriate discipline.
- Prepared healthy foods and beverages for children based on optimal dietary guidelines and individual restrictions.
- Observed play activities to identify positive behaviors and areas in need of improvement, implementing behavior redirection where appropriate.
- Cared for children between the ages of 6 months to 12 years old in nurturing and age-appropriate way.
- Set and enforced rules to maintain children's safety and created welcoming, caring environments for all children.
- Consulted with families to discuss activities and behaviors of each child.
- Provided one-on-one tutoring on core subjects.
Sales Associate
Justice Clothing Store
10.2015 - 05.2017
- Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise.
- Provided positive first impressions to welcome existing, new and potential customers.
- Helped customers locate products and checked store system for merchandise at other sites.
- Engaged with customers to effectively build rapport and lasting relationships.
- Prepared merchandise for sales floor by pricing or tagging.
- Increased sales by offering advice on purchases and promoting additional products.
- Maintained customer satisfaction with quick and professional handling of product returns.
- Achieved perfect attendance and on-time record.
Education
High School Diploma -
Opportunities For Learning
Studio City, CA05-2017
Skills
- Records Organization and Management
- Vendor Communication
- Payroll
- Business Leadership
- Mathematical Calculation and Reasoning
- Department Oversight
- Problem Anticipation and Resolution
- Office supply management
- Billing and Invoicing
- File maintenance
- Bookkeeping
Timeline
Office Administrator
Ayala Developement, Inc.
12.2023 - 06.2026
Operations Lead
Sephora USA
10.2017 - 03.2024
Sales Associate
Justice Clothing Store
10.2015 - 05.2017
Childcare Provider
Self-employeed
08.2015 - 07.2017
High School Diploma -
Opportunities For Learning