Jessica Moore
Larned
Summary
Highly organized Administrative Assistant with over 10 years of experience in managing office operations and enhancing efficiency. Skilled in maintaining confidentiality, overseeing inventory, and ensuring accurate record-keeping to support business objectives.
Overview
29
29
years of professional experience
Work History
Administrative Assistant
Community Corrections
Larned, KS
08.2015 - Current
- Coordinated schedules and appointments for staff and clients to enhance operational efficiency.
- Oversaw inventory management of office supplies, ensuring availability for daily operations.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Streamlined office procedures, improving workflow and reducing administrative errors.
- Streamlined office procedures, improving workflow and reducing administrative error.
- Compiled and tabulated payroll.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
2nd Deputy County Clerk and Election Officer
Pawnee County Clerk's Office
Larned, KS
05.2011 - 06.2015
- Tabulated and entered departmental time cards to ensure accurate payroll processing.
- Reconciled all Payroll reports and prepared Quarterly Reports.
- Facilitated inter-office memos and employee mailings.
- Entered Accounts Payable vouchers and produced reports.
- Printed Payroll and Accounts Payable checks.
- Organized office materials and inventory.
- Entered and Updated Voter Registrations.
- Assisted County Clerk with all election
Customer Service Representative
Dillon Grocery Store #9
Larned, KS
11.2009 - 05.2011
- Assisted customers to ensure satisfaction.
- Operated multi-line phone system.
- Performed basic accounting.
Customer Service Representative
Energy Center Manhattan Pool
Manhattan, KS
09.2007 - 02.2009
- Resolved customer questions and concerns, enhancing overall satisfaction.
- Verified daily cash totals.
- Scheduled daily business appointments.
- Calculated business deposits.
- Organized inventory and was a product merchandiser.
- Operated a multi-lined phone system.
District Sore Trainer
Dillon Grocery Store
Manhattan, KS
09.2005 - 09.2007
- Delivered training materials to Customer Service Managers in Dillon's Zone 1 to enhance service delivery.
- Provided follow up visits to ensure quality training.
- Reported to supervisors on individual store's progress.
Customer Service Manager
Dillon Grocery Store #46
Manhattan, KS
09.2005 - 09.2007
- Managed daily sales averaging $22,000, contributing to overall revenue growth.
- Assisted customers with concerns and questions.
- Verified cashier daily totals.
- Filed and distributed reports.
- Assisted Managers and other associates when needed.
- Calculated business deposits.
Floor Coordinator
Dillon Grocery Stores #15 and #46
Manhattan, KS
09.1997 - 09.2007
- Conducted training sessions for newly hired associates to enhance their skills.
- Coordinated and supervised up to 20 people.
- Maintained position in charge of entire store on rotating basis.
- Prepared weekly work schedules per departments, cashiers and courtesy clerks.
- Evaluated and provided clear written/oral feedback on cashiers and courtesy clerks.
Education
Associate of Science - Accounting
Barton County Community College
Great Bend, KS 12-1995
Skills
- Proficient in Microsoft Word, Microsoft Excel, QuickBooks and 10-key
- Office document formatting
- Customer service
- Data entry
- Administrative software
- Inventory control
- Technical troubleshooting
- Produce interoffice announcements, emails and letters
Timeline
Administrative Assistant
Community Corrections
08.2015 - Current
2nd Deputy County Clerk and Election Officer
Pawnee County Clerk's Office
05.2011 - 06.2015
Customer Service Representative
Dillon Grocery Store #9
11.2009 - 05.2011
Customer Service Representative
Energy Center Manhattan Pool
09.2007 - 02.2009
District Sore Trainer
Dillon Grocery Store
09.2005 - 09.2007
Customer Service Manager
Dillon Grocery Store #46
09.2005 - 09.2007
Floor Coordinator
Dillon Grocery Stores #15 and #46
09.1997 - 09.2007
Associate of Science - Accounting
Barton County Community College