Jill M Blanka
Wamego
Summary
Secretary with several years of experience in school office settings. Strong regulatory knowledge, multitasking abilities, and independent thinking skills devoted to enhancing team performance. Well-organized and hardworking with adaptability and responsiveness for changing demands.
Overview
19
19
years of professional experience
1995
1995
years of post-secondary education
Work History
Secretary
USD 323
St. George
08.2023 - Current
- Managed incoming calls and directed inquiries to appropriate staff members.
- Organized and maintained filing systems for documents and records.
- Scheduled appointments and coordinated meetings for administrative staff.
- Managed daily office operations and ensured smooth workflow among staff and students.
- Maintained student records and updated databases with accurate information regularly.
- Communicated with parents, students, and staff to address inquiries and provide support.
- Implemented filing systems to improve organization of documents and student files.
- Provided clerical support by answering phones, greeting visitors, and handling mail distribution.
- Performed basic bookkeeping tasks such as balancing accounts receivable and payable ledgers.
- Monitored inventory of office supplies and placed orders when necessary.
- Organized student records and files for easy reference and retrieval.
- Assisted in managing and organizing office supplies, such as paper, pens, folders, and other materials.
- Managed inventory of office supplies ensuring adequate stock levels at all times.
- Greeted visitors to the school office with a friendly attitude.
- Scheduled parent-teacher conferences on behalf of faculty members.
- Updated student contact information in the school database regularly.
- Processed incoming mail on a daily basis by sorting, labeling, distributing or filing it accordingly.
- Answered phone calls from students, parents, and other members of the school community.
- Prepared documents such as letters, memos, reports and forms as needed by office staff.
Attendance Clerk
USD 320 Wamego
Wamego
07.2022 - 08.2023
- Maintained accurate attendance records for students daily.
- Processed attendance data using school management software.
- Monitored student absences and followed up with families as needed.
- Ensured confidentiality of student information and records.
- Welcomed visitors to main office and asked questions in effort to determine how to best serve needs.
- Placed calls to parents to determine reasons for students' absences, meticulously noting details.
- Tracked data regarding student absences, truancy offenses, and disciplinary actions with daily updates.
- Interacted with employees in a professional manner when addressing attendance-related issues.
- Communicated with teachers regarding student attendance issues.
Legal Secretary
Pottawatomie County Attorney’s Office
Westmoreland
08.2018 - 06.2022
- Managed legal documents and correspondence for county attorney's office.
- Organized case files and maintained accurate records for ongoing cases.
- Assisted attorneys in preparing legal briefs and court documents.
- Communicated with clients, witnesses, and court officials regarding case updates.
- Answered incoming calls from clients and attorneys to provide assistance or route calls to appropriate personnel.
- Prepared correspondence, memos, reports and other legal documents using Microsoft Word.
- Proofed documents and submitted to attorneys for review.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Coordinated and scheduled meetings and telephone conferences.
- Photocopied all correspondence, documents and other printed materials.
- Greeted visitors to the office in a professional manner while providing support to attorneys as needed.
- Coordinated court filings including scheduling hearings, filing deadlines and calendaring events.
- Processed summonses, subpoenas and complaints.
- Assisted in trial preparation activities such as organizing exhibits, preparing witness binders and assembling jury instructions.
Elementary School Secretary
USD 320 Wamego
Wamego
12.2006 - 09.2016
- Coordinated student enrollment processes and maintained accurate records.
- Handled incoming calls and inquiries with professional customer service skills.
- Maintained inventory of office supplies and ordered materials as needed.
- Supported teachers by preparing classroom materials and resources efficiently.
- Handled confidential information regarding students carefully and with discretion.
- Communicated with parents, teachers, and members of public with patient demeanor.
- Answered phone calls and directed them to appropriate personnel.
- Ensured that all visitors signed in upon entering the building per safety regulations.
- Performed general clerical duties such as filing documents, photocopying materials.
- Verified enrollment paperwork prior to enrolling new students into the school system.
- Prepared purchase orders for school supplies and equipment.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
Education
Wamego High School
Wamego, KSSome College (No Degree) - Family And Community Services
Kansas State University
Manhattan, KSSkills
- Recordkeeping
- Office coordination
- Time management
- Problem solving
- Attention to detail
- Confidentiality adherence
Timeline
Secretary
USD 323
08.2023 - Current
Attendance Clerk
USD 320 Wamego
07.2022 - 08.2023
Legal Secretary
Pottawatomie County Attorney’s Office
08.2018 - 06.2022
Elementary School Secretary
USD 320 Wamego
12.2006 - 09.2016
Wamego High School
Some College (No Degree) - Family And Community Services
Kansas State University