Joani Singh
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
30
30
years of professional experience
Work History
Senior Executive Assistant/Finance Department
Underground Utilities/Landscape UA Local Union 355
06.2022 - 07.2023
- Assist Bookkeeper with the Department of Labor Audit including the following; General Accounting; Accounts Payable/Receivables, Payroll, Financial Statements, Quarterly Taxes, Budget, Annual Audits, Expense Vouchers, Credit Card Receipts, Grants.
- Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
- Improved office efficiency with the implementation of organized filing systems and document management processes.
- Boosted productivity levels through the development of streamlined administrative procedures and protocols.
Senior Executive Administrative Assistant / Bookkeeper
Plumbers / Pipefitters U.A. Local Union 342 Apprenticeship
01.1994 - 01.2017
- Provide executive level administration support to three Training Coordinators including travel arrangements; manage calendars, schedule meetings and conferences
- Attend monthly Board Meetings and take meeting minutes
- Accounting; Accounts Payable/Receivables, Payroll, Financial Statements, Quarterly Taxes, Budget, Annual Audits, Expense Vouchers, Credit Card Receipts, Grants
- Worked as a liaison between union members, apprentice students and instructors
- Apprentice pay rate advancements (validate work hours, dispatches, notify employers)
- Work with DVC (Diablo Valley College); Class Schedules, Rosters, Grades, Attendance
- Prepare for Apprentice Job Applications
- Create applications, schedule testing and interviews
- Prepare for new apprentice orientation
- Process paperwork and membership fees
- EDD / ETP Employment Training Panel – Process School Hours for Reimbursement
- DOL (Dept
- Of Labor) and DAS (Div
- Of Apprenticeship Standards - State of California) Register/Drop apprentices; attend meetings; prepare for DOL/DAS audits
- Knowledge of current Employee / Employer laws for the State of California
- Health and Welfare Benefits including pension, supplemental pension and 401a/401k
- Insurance Premiums and Audits
- Create forms, procedures and contracts
- Contract Negotiations
- Event planner for over four hundred guests (apprentice graduation) at large venues
- Assist employees with new computer software programs as needed and various IT needs.
Education
Associates - Business Administration
DVC (Diablo Valley College)
Pleasant Hill, CASkills
- 20 Years' Administrative Support
- Microsoft Office (Word, Excel, PowerPoint)
- Accounting (Quickbooks & Peachtree)
- Bi-lingual (Hindi)
- Meticulous Attention to Detail
- Effective Problem Solving
- Human Resources Knowledge
- Event Planning Expertise
- Calendar Management Proficiency
- Efficient Travel Arrangements
- Meeting Planning
- Scheduling
- Accounting
Timeline
Senior Executive Assistant/Finance Department
Underground Utilities/Landscape UA Local Union 355
06.2022 - 07.2023
Senior Executive Administrative Assistant / Bookkeeper
Plumbers / Pipefitters U.A. Local Union 342 Apprenticeship
01.1994 - 01.2017
Associates - Business Administration
DVC (Diablo Valley College)
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