Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Jodi Tatum

Lansdale,PA

Summary

Senior Administrative Assistant and Project Coordinator with proven ability to support teams through proactive initiative and exceptional organizational skills. Demonstrated efficiency in multi-tasking and follow-through in high-volume office environments. Strong communication skills and leadership capabilities enhance team dynamics and project outcomes. Expertise in managing office supplies, paperwork, and project requirements with minimal oversight.

Overview

22
22
years of professional experience

Work History

SENIOR ADMINISTRATIVE ASSISTANT

JOHNSON & JOHNSON, KELLY SERVICES
Horsham, Pennsylvania
03.2024 - Current
  • Supported Immunology Leadership Team and Directors by managing calendars for three leaders.
  • Coordinated travel arrangements for domestic and international trips.
  • Assisted with onboarding and offboarding processes for team members.
  • Arranged offsite meetings at hotels and conference centers.
  • Processed purchase orders and contracts efficiently.
  • Participated in Culture Team initiatives, planning events and parties.
  • Created marketing materials, including flyers, t-shirts, and posters for team events.
  • Utilized Workday, Teams, PowerPoint, and Shared Drive to enhance productivity.

SENIOR ADMINISTRATIVE ASSISTANT

JAZZ PHARMACEUTICALS
Philadelphia, Pennsylvania
03.2022 - 11.2023
  • Assisted VP and leadership team with administrative functions and support.
  • Coordinated catering services for meetings and scheduled conference room usage.
  • Compiled and submitted expense reports in a timely manner.
  • Organized events of varying scales to enhance team engagement.
  • Developed PowerPoint presentations for staff meetings to communicate key information.
  • Took comprehensive meeting minutes and notes, ensuring follow-up on action items.
  • Arranged travel logistics including flights, car services, and hotel accommodations.
  • Generated monthly reports to analyze data collected from team members.

ADMINISTRATIVE SUPPORT

HARMONY BIOSCIENCES, ASTON CARTER
Blue Bell, Pennsylvania
10.2021 - 02.2022
  • Delivered comprehensive administrative support to VP and direct reports.
  • Managed calendar and scheduled meetings to optimize time management.
  • Coordinated travel arrangements and processed expense reports efficiently.
  • Uploaded CDA information into relevant forms for accurate record-keeping.
  • Facilitated virtual meetings using Zoom and Teams platforms.

FACILITIES ADMINSTRATIVE COORDINATOR

ICON CLINICAL TRIALS
Lansdale, Pennsylvania
09.2020 - 10.2021
  • Answered phones and transferred calls
  • Facilities coordinator provided support for the office and team
  • Arranged large meetings and conference room setups
  • Maintained excel spreadsheets
  • Updated new hires & setup their desk and profiles
  • Sent out and gathered PPE (during Covid)
  • Created Power Point Slides for team meetings twice a month

ADMINISTRATIVE ASSISTANT

MERCK & CO., INC.
Lansdale, Pennsylvania
01.2016 - 01.2020
  • Provided comprehensive administrative support through calendar management and meeting coordination.
  • Organized staff meetings for up to 20 participants, facilitating effective communication.
  • Maintained documents and created organizational charts using Outlook, Excel, PowerPoint, and Word.
  • Managed visitor access and coordinated new hire interviews efficiently.
  • Oversaw office supply orders while maintaining an organized storage closet.
  • Updated staff distribution lists, organizational charts, and phone directories regularly.
  • Coordinated travel arrangements and processed expense reports in a timely manner.
  • Utilized SAP and Comet systems for efficient supply ordering and expense reporting.

DATA COORDINATOR

MENU 123 LLC
Blue Bell, Pennsylvania
03.2014 - 11.2015
  • Supported CEO and office staff with daily administrative functions.
  • Managed daily data spreadsheets in Excel, utilizing V-Lookup and Pivot Tables.
  • Processed signed contracts from sales representatives for restaurant accounts.
  • Entered restaurant menus into spreadsheets and published them online.
  • Assisted marketing department with creative ideas and project support.

ADMINSTRATIVE SUPPORT ANALYST

MCNEIL CONSUMER HEALTHCARE
FT. WASHINGTON, PA
09.2013 - 12.2013
  • Monitor email inboxes that come from Consumers daily, that pertain to concerns, comments, questions, and or complaints
  • Change or create user ID and passwords in CRS and Acclaro that come in by request
  • Run daily and weekly reports to test for failed websites that come from “contact us pages”
  • Test each J&J product website to check for site failures this is to verify that the team is getting all emails sent in by consumers.

ADMINISTRATIVE ASSISTANT FOR CUSTOMER SUPPORT

SKF, USA INC
LANSDALE, PA
11.2011 - 08.2013
  • Supported sales team and customers by managing calendars and coordinating meetings.
  • Created PowerPoint presentations to enhance internal and external communications.
  • Assigned identification numbers and codes to new sales representatives.
  • Executed data quality reports and queries to ensure accuracy.
  • Maintained sales database for both new and existing customers.
  • Provided timely information to sales team to facilitate customer interactions.
  • Ensured data integrity through regular monthly and yearly reporting.

QUALITY CONTROL COORDINATOR

MERCK & CO., INC.
WEST POINT, PA
10.2008 - 10.2011
  • Provide direct support for Complaint Unit/ Adverse Events - Investigational Division
  • Updated Outlook Calendars for two Directors in Department
  • Ordered Catering when necessary
  • Created PowerPoint Presentations for monthly staff meeting
  • Retrieve, copy, and scan batch records for Product Quality and Adverse Events
  • Maximize the use of LIMS, Cognos, IMPACT, Trackwise systems and dashboards
  • Managing the procedural differences between the departments to provide optimal support
  • Handled correspondence with customers for complaints and questions medicines
  • Concur & Ariba for Travel and Ordering Supplies

ADMINISTRATIVE ASSISTANT & PROJECT COORDINATOR

BRISTOL MYERS SQUIBB
Princeton, NJ
04.2003 - 03.2008
  • Worked as Admin in sales and marketing; domestic and International
  • Calendar Maintenance, Travel Arrangements, Catering for Meetings
  • Created Power Point Presentations for Meetings
  • Worked on various applications such as SAP, Crisp, Mercury, Ariba & Concur
  • Used Concur for Travel & Ariba for supply ordering
  • Created pamphlets for Doctors’ offices and customers
  • Prepared agendas and took meeting minutes
  • Created spreadsheets and graphs in excel with the data pulled from the daily reports
  • Created expense reports and handled department finances and credit cards
  • Shipped packages via FedEx both domestic and International
  • Provide administrative support for Vice President and Executive Director of Global Business

Education

High School Diploma -

Hightstown HS
Hightstown, NJ
06-1997

Some College (No Degree) - Human Development Program

Penn State University
State College, PA

Some College (No Degree) - Web Design

Chubb Institute
New Brunswick, NJ

Some College (No Degree) - Fashion Marketing

Art Institute of Philadelphia
Philadelphia, PA

Skills

  • Microsoft Office Suite
  • Project management tools
  • Expense reporting and management
  • Sales and marketing support
  • Data analysis and reporting
  • Collaboration software
  • Calendar management
  • Travel coordination and arrangements
  • Event planning
  • Contract processing
  • Office administration
  • Team collaboration
  • Document management
  • Meeting facilitation
  • Problem solving
  • Effective communication
  • Attention to detail
  • Time management
  • Organizational skills
  • Database management
  • Presentation development
  • Confidentiality and discretion
  • Interpersonal skills
  • Project coordination
  • Scheduling services
  • Multitasking abilities
  • Professional phone etiquette
  • Report writing
  • Research and analysis capabilities
  • Travel coordination
  • Expense reporting

References

References available upon request.

Timeline

SENIOR ADMINISTRATIVE ASSISTANT

JOHNSON & JOHNSON, KELLY SERVICES
03.2024 - Current

SENIOR ADMINISTRATIVE ASSISTANT

JAZZ PHARMACEUTICALS
03.2022 - 11.2023

ADMINISTRATIVE SUPPORT

HARMONY BIOSCIENCES, ASTON CARTER
10.2021 - 02.2022

FACILITIES ADMINSTRATIVE COORDINATOR

ICON CLINICAL TRIALS
09.2020 - 10.2021

ADMINISTRATIVE ASSISTANT

MERCK & CO., INC.
01.2016 - 01.2020

DATA COORDINATOR

MENU 123 LLC
03.2014 - 11.2015

ADMINSTRATIVE SUPPORT ANALYST

MCNEIL CONSUMER HEALTHCARE
09.2013 - 12.2013

ADMINISTRATIVE ASSISTANT FOR CUSTOMER SUPPORT

SKF, USA INC
11.2011 - 08.2013

QUALITY CONTROL COORDINATOR

MERCK & CO., INC.
10.2008 - 10.2011

ADMINISTRATIVE ASSISTANT & PROJECT COORDINATOR

BRISTOL MYERS SQUIBB
04.2003 - 03.2008

High School Diploma -

Hightstown HS

Some College (No Degree) - Human Development Program

Penn State University

Some College (No Degree) - Web Design

Chubb Institute

Some College (No Degree) - Fashion Marketing

Art Institute of Philadelphia

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