Jodi Tatum
Lansdale,PA
Summary
Senior Administrative Assistant and Project Coordinator with proven ability to support teams through proactive initiative and exceptional organizational skills. Demonstrated efficiency in multi-tasking and follow-through in high-volume office environments. Strong communication skills and leadership capabilities enhance team dynamics and project outcomes. Expertise in managing office supplies, paperwork, and project requirements with minimal oversight.
Overview
22
22
years of professional experience
Work History
SENIOR ADMINISTRATIVE ASSISTANT
JOHNSON & JOHNSON, KELLY SERVICES
Horsham, Pennsylvania
2024.03 - Current
- Supported Immunology Leadership Team and Directors by managing calendars for three leaders.
- Coordinated travel arrangements for domestic and international trips.
- Assisted with onboarding and offboarding processes for team members.
- Arranged offsite meetings at hotels and conference centers.
- Processed purchase orders and contracts efficiently.
- Participated in Culture Team initiatives, planning events and parties.
- Created marketing materials, including flyers, t-shirts, and posters for team events.
- Utilized Workday, Teams, PowerPoint, and Shared Drive to enhance productivity.
SENIOR ADMINISTRATIVE ASSISTANT
JAZZ PHARMACEUTICALS
Philadelphia, Pennsylvania
2022.03 - 2023.11
- Assisted VP and leadership team with administrative functions and support.
- Coordinated catering services for meetings and scheduled conference room usage.
- Compiled and submitted expense reports in a timely manner.
- Organized events of varying scales to enhance team engagement.
- Developed PowerPoint presentations for staff meetings to communicate key information.
- Took comprehensive meeting minutes and notes, ensuring follow-up on action items.
- Arranged travel logistics including flights, car services, and hotel accommodations.
- Generated monthly reports to analyze data collected from team members.
ADMINISTRATIVE SUPPORT
HARMONY BIOSCIENCES, ASTON CARTER
Blue Bell, Pennsylvania
2021.10 - 2022.02
- Delivered comprehensive administrative support to VP and direct reports.
- Managed calendar and scheduled meetings to optimize time management.
- Coordinated travel arrangements and processed expense reports efficiently.
- Uploaded CDA information into relevant forms for accurate record-keeping.
- Facilitated virtual meetings using Zoom and Teams platforms.
FACILITIES ADMINSTRATIVE COORDINATOR
ICON CLINICAL TRIALS
Lansdale, Pennsylvania
2020.09 - 2021.10
- Answered phones and transferred calls
- Facilities coordinator provided support for the office and team
- Arranged large meetings and conference room setups
- Maintained excel spreadsheets
- Updated new hires & setup their desk and profiles
- Sent out and gathered PPE (during Covid)
- Created Power Point Slides for team meetings twice a month
ADMINISTRATIVE ASSISTANT
MERCK & CO., INC.
Lansdale, Pennsylvania
2016.01 - 2020.01
- Provided comprehensive administrative support through calendar management and meeting coordination.
- Organized staff meetings for up to 20 participants, facilitating effective communication.
- Maintained documents and created organizational charts using Outlook, Excel, PowerPoint, and Word.
- Managed visitor access and coordinated new hire interviews efficiently.
- Oversaw office supply orders while maintaining an organized storage closet.
- Updated staff distribution lists, organizational charts, and phone directories regularly.
- Coordinated travel arrangements and processed expense reports in a timely manner.
- Utilized SAP and Comet systems for efficient supply ordering and expense reporting.
DATA COORDINATOR
MENU 123 LLC
Blue Bell, Pennsylvania
2014.03 - 2015.11
- Supported CEO and office staff with daily administrative functions.
- Managed daily data spreadsheets in Excel, utilizing V-Lookup and Pivot Tables.
- Processed signed contracts from sales representatives for restaurant accounts.
- Entered restaurant menus into spreadsheets and published them online.
- Assisted marketing department with creative ideas and project support.
ADMINSTRATIVE SUPPORT ANALYST
MCNEIL CONSUMER HEALTHCARE
FT. WASHINGTON, PA
2013.09 - 2013.12
- Monitor email inboxes that come from Consumers daily, that pertain to concerns, comments, questions, and or complaints
- Change or create user ID and passwords in CRS and Acclaro that come in by request
- Run daily and weekly reports to test for failed websites that come from “contact us pages”
- Test each J&J product website to check for site failures this is to verify that the team is getting all emails sent in by consumers.
ADMINISTRATIVE ASSISTANT FOR CUSTOMER SUPPORT
SKF, USA INC
LANSDALE, PA
2011.11 - 2013.08
- Supported sales team and customers by managing calendars and coordinating meetings.
- Created PowerPoint presentations to enhance internal and external communications.
- Assigned identification numbers and codes to new sales representatives.
- Executed data quality reports and queries to ensure accuracy.
- Maintained sales database for both new and existing customers.
- Provided timely information to sales team to facilitate customer interactions.
- Ensured data integrity through regular monthly and yearly reporting.
QUALITY CONTROL COORDINATOR
MERCK & CO., INC.
WEST POINT, PA
2008.10 - 2011.10
- Provide direct support for Complaint Unit/ Adverse Events - Investigational Division
- Updated Outlook Calendars for two Directors in Department
- Ordered Catering when necessary
- Created PowerPoint Presentations for monthly staff meeting
- Retrieve, copy, and scan batch records for Product Quality and Adverse Events
- Maximize the use of LIMS, Cognos, IMPACT, Trackwise systems and dashboards
- Managing the procedural differences between the departments to provide optimal support
- Handled correspondence with customers for complaints and questions medicines
- Concur & Ariba for Travel and Ordering Supplies
ADMINISTRATIVE ASSISTANT & PROJECT COORDINATOR
BRISTOL MYERS SQUIBB
Princeton, NJ
2003.04 - 2008.03
- Worked as Admin in sales and marketing; domestic and International
- Calendar Maintenance, Travel Arrangements, Catering for Meetings
- Created Power Point Presentations for Meetings
- Worked on various applications such as SAP, Crisp, Mercury, Ariba & Concur
- Used Concur for Travel & Ariba for supply ordering
- Created pamphlets for Doctors’ offices and customers
- Prepared agendas and took meeting minutes
- Created spreadsheets and graphs in excel with the data pulled from the daily reports
- Created expense reports and handled department finances and credit cards
- Shipped packages via FedEx both domestic and International
- Provide administrative support for Vice President and Executive Director of Global Business
Education
High School Diploma -
Hightstown HS
Hightstown, NJ1997-06
Some College (No Degree) - Human Development Program
Penn State University
State College, PASome College (No Degree) - Web Design
Chubb Institute
New Brunswick, NJSome College (No Degree) - Fashion Marketing
Art Institute of Philadelphia
Philadelphia, PASkills
- Microsoft Office Suite
- Project management tools
- Expense reporting and management
- Sales and marketing support
- Data analysis and reporting
- Collaboration software
- Calendar management
- Travel coordination and arrangements
- Event planning
- Contract processing
- Office administration
- Team collaboration
- Document management
- Meeting facilitation
- Problem solving
- Effective communication
- Attention to detail
- Time management
- Organizational skills
- Database management
- Presentation development
- Confidentiality and discretion
- Interpersonal skills
- Project coordination
- Scheduling services
- Multitasking abilities
- Professional phone etiquette
- Report writing
- Research and analysis capabilities
- Travel coordination
- Expense reporting
References
References available upon request.
Timeline
SENIOR ADMINISTRATIVE ASSISTANT
JOHNSON & JOHNSON, KELLY SERVICES
2024.03 - Current
SENIOR ADMINISTRATIVE ASSISTANT
JAZZ PHARMACEUTICALS
2022.03 - 2023.11
ADMINISTRATIVE SUPPORT
HARMONY BIOSCIENCES, ASTON CARTER
2021.10 - 2022.02
FACILITIES ADMINSTRATIVE COORDINATOR
ICON CLINICAL TRIALS
2020.09 - 2021.10
ADMINISTRATIVE ASSISTANT
MERCK & CO., INC.
2016.01 - 2020.01
DATA COORDINATOR
MENU 123 LLC
2014.03 - 2015.11
ADMINSTRATIVE SUPPORT ANALYST
MCNEIL CONSUMER HEALTHCARE
2013.09 - 2013.12
ADMINISTRATIVE ASSISTANT FOR CUSTOMER SUPPORT
SKF, USA INC
2011.11 - 2013.08
QUALITY CONTROL COORDINATOR
MERCK & CO., INC.
2008.10 - 2011.10
ADMINISTRATIVE ASSISTANT & PROJECT COORDINATOR
BRISTOL MYERS SQUIBB
2003.04 - 2008.03
High School Diploma -
Hightstown HS
Some College (No Degree) - Human Development Program
Penn State University
Some College (No Degree) - Web Design
Chubb Institute
Some College (No Degree) - Fashion Marketing
Art Institute of Philadelphia