Joycee M. Manning
104 Parsley Lane Suit 101 Leland, NC 28451,United States
Summary
Professional administrative professional with strong organizational and communication skills, prepared to enhance office efficiency and support operations. Adept at managing schedules, handling correspondence, and coordinating meetings. Known for collaboration and adaptability, ensuring reliable and consistent support for team goals. Skilled in Microsoft Office, data entry, and task prioritization.
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building skills with proficiency in Microsoft Office.
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Overview
31
31
years of professional experience
1
1
Certification
Work History
Administrative Support Specialist
596th Transportation Brigade, Logistics
Southport, NC, United States
08.2019 - Current
- Work Experience: 596th Transportation Brigade, Logistics 6280 Sunny Point Rd, SE
- Military Ocean Terminal (MOTSU)
- Southport, NC 28461 United States 08/2019 - Present
- Salary: 58,899.00 USD Bi-weekly
- Hours per week: 40
- Series: 0301 Pay Plan: GS Grade: 7/9
- Administrative Support Specialist (This is a federal job)
- Duties, Accomplishments and Related Skills:
- Management Support Assistant to the Director of Logistics, serves as the Director’s office administrator, directly responsible to the Director of Logistics for the overall general management and execution of the directorates Administrative functions. Assistant independently direct actions throughout the Directorate to satisfy administrative tasks and requirements assigned from Military Surface Deployment and Distribution Command (SDDC) and Army Material Command (AMC) in an effective and timely manner. Support and Assistant independently plan, arrange, develop, and control a wide variety of administrative services necessary for day to day operation.
- Directly responsible to the director of logistics/S4 Officer for overall general management and execution of the Directorate’s Administrative Functions. Provide Technical and administrative support for the Logistics chief, Maintenance Chief, and supply division. Maintain the Directors Suspense Calendar exercising complete control over appointments/suspense with authority for commitments of time using my own judgement to order priorities based on extensive knowledge of the Supervisor’s requirements. Compose and review correspondence and action papers submitted to ensure that the material is properly prepared and coordination is completed. Serve as primary contact for all calls and visitors to the Directorate. Receive, Screen calls and visitors and take appropriate action. Schedule Mandatory Training, initiate travel orders, Perform Time and Attendance for all Employees in the Directorate and Personnel Actions the DCPDS and also keep up DPMAPS and AutoNoa System. Perform a wide variety of office Management and Administration duties to ensure smooth and efficient operation of the office. Supports the Staff Section subordinate divisions in all routine, matters and coordinate the schedules on matters pertaining to supplies, management activities, and functional structures. Serve as the Records Management Coordinator for the office and implements the modern Record Keeping System and provides guidance to enhance systematic flow of correspondence and maintenance of filing systems. Receive and process DOD civilian personnel leave and TDY. Make travel arrangements and ensure vehicle requests and airline tickets are issued in a timely manner. Prepare a variety of correspondence, information papers, reports, memoranda, and other documents ensuring proper grammar, format, and attachments. Maintain archives, files and perform record management. Other duties as
- 596th Transportation Brigade, Logistics 6280 Sunny Point Rd, SE
- Military Ocean Terminal (MOTSU)
- Southport, NC 28461 United States
- Series: 0344 - Grade: 7/9
Administrative Support Specialist
Directorate of Emergency Services
Fort Bragg, NC
01.2010 - 08.2019
- Current Secret Clearance
- As an Administrative Support Specialist, I provide executive-level administrative support to the Deputy Director and six department heads. Organization’s single-point of contact for administrative and human resource support to 380 plus employees and unique projects. Provides guidance and advises staff on editorial and administrative matters; implements regulatory policies. Provides advice, support, and assistance to direct and effect decisions on administrative office management, personnel security, and organizational functions as needed. Provides guidance and direction to lower level administrative professionals. Conducts editorial reviews on all incoming correspondence for conformance with established procedures. Research, develop, provide guidance on internal/external correspondence, regulations, policies, and standard operating procedures. Conducts information and cyber security inspections of the organization. As the Alternate Security Manager, I conduct security briefings/ debriefings/foreign travel briefings, submits derogatory information as required and advises Deputy Director with recommendations to suspend or deny access to classified information or continued suitability for public trust positions. Accessees JPAS to in/out-process employees, to vet employees requiring specific facility access, and create visits as required, ensures SF-312s are completed, documented in JPAS, and filed, pull miscellaneous reports to conduct JPAS maintenance as required, initiate periodic reinvestigations as required, point of contact for all SORs, DEROGs, and self-report incidents. Maintain and update the DES alert Roster, Directory and leader smart card and DES calendar. Support Business Manager by tracking work orders, scheduling the organizations classroom and conference rooms to ensuring key control and usage are met. Serve as DTS and DCPDS assistant for the Budget. Maintain SOPs MOIs, LOIs and other DES files. Serve as the alternate Secretary for AFDCB. Prepare slides for weekly Staff Meetings. Interface with local businesses, high schools, and college officials and the local VA office for potential job candidates. Ensure all personnel security clearances are obtained and maintained in accordance with AR 380-5. Coordinate with Fort Bragg Security and Intelligence and physical Security to insure all DES personnel comply with information personnel physical and operational security measures. Provide operational support of the DES civilian management programs. Serve as the Primary Timekeeper and Training coordinator for the Directorate of Emergency Services. Conduct information and cyber security inspections of the organization. Access JPAS to in/out process employees, and veteran employees requiring specific facility access, and visitors as required, ensure SF 312’s are completed, documented in JPAS, and filed, pull miscellaneous reports to conduct JPAS maintenance as required, initiate periodic reinvestigations as required, point of contact for all SORs, DEROGs, and self-report incidents as required. Selected for the Fort Bragg Civilian of the year Award for Diversity.
- Series: 0326 - Grade: 6/10
Secretary
US Army Garrison Chaplains Office
Fort Liberty
07.2005 - 07.2009
- (YB 1) Served as the Administrative Assistant to US Army Garrison Chaplains Office. Responsible for providing administrative management in various Religious services. Coordinate activities and programs in the area of administrative support, scheduling, and general office support services. Maintain supervisor appointment calendar and schedule appointments. Review and evaluate incoming and outgoing correspondence. Make necessary arrangements for travel, including itinerary, flight and hotel reservations throughout the DTS system. Insure that office administrative functions, files maintenance under the ARMIS system, document tracking, correspondence is performed efficiently. Ensure that record storage and disposal activities are conducted in accordance with current regulations and directives. Establish priorities and deadlines for IMCOM Training modules to assure 100% completion by Soldiers and Civilian Employees within the Chaplain Command are completed in a timely manner. Use proper processing procedures to meet new regulatory requirements and implementation of data processing and work processing equipment. Coordinate and schedule arrangements for activities hosted by the Chaplains i.e. Prayer breakfast, luncheons, dinners, dignitary visits, and CG visits. Serve as initiator for the Defense Travel System (DTS) making necessary arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited and submitting travel vouchers and reports. Responsible for telephone control and some security management. Personally assures the accurate maintenance of the extensive documentation required for Directorate credit card files. Maintain up to date senior rater profile on all officers rated by the director. Prepare letters, memorandums, notes, briefing slides and other office documentation and presentations. Makes travel arrangements. Uses a variety of office automation software in support of the organization. Time and attendance for all LN and US civilians.
- Series: 0318 - Grade: 6/8
Administrative Support Specialist
USAG- Vicenza Command Group
Vicenza, Italy, AA
03.2003 - 05.2005
- Scheduled Garrison Commander, Deputy Garrison Commander, and Command Sergeant Major calendar events. Received, proofread, and screen correspondence. Used judgment and discretion to refer inquiries to appropriate staff. Coordinated social activities, public affairs concerns. Create, copy, edit, revise, retrieve, store, and print personnel documents. Interpret regulations, policies, procedures, and precedent decisions for inquiries. File correspondence in accordance with ARIMS. Maintained Outlook calendar of appointments, meetings, and conferences. Prepared TDY requests and travel arrangements. Prepare correspondence and reports. Credit card holder. Worked with the Defense Civilian Personnel Data system (DCPDS) System for Request for Personnel Actions within the organization. Answered questions of Command personnel regarding availability of candidates, procedures to be followed, and estimated time required to fill positions. Knowledge of the policies, programs, priorities and procedures of the command group in order to plan appropriate itineraries of events. DTS certified. Skilled in arranging and coordinating events such as receptions, dinners, luncheons, ceremonies, and transportation with appropriate support organizations. Assisted with support for four Distinct Directorates, such as; (DO) Logistics, Public works (DPW) Resource Management (DRM) and Community Activities (DCA), and three Special Staff, employees. Received incoming directives, policies and instructions from higher headquarters and took necessary action to implement required changes. Government Purchase Cardholder for Command Group. Ensured all training requirements were met for the Command section. OER/NCOER preparation for soldiers within the Command. Submitted to IMA-E as directed. Received/reviewed and processed personnel actions/documents related to in-processing and out-processing of officer and enlisted soldiers, to include promotion actions, reassignments, evaluate reports and other related documents. Managed all computer transactions relating to military personnel records as needed. Serve as point of contact for personnel issues, answers inquiries in all aspects of employment within the organization in conjunction with area CPAC office. Coordinate Department of Defense responsible for tracking and logging all complaints and directing those with high volume in the correct and appropriate direction. Make travel arrangements through DTS. DTS Certified. Time and attendance coordinator, skilled in the AATPS system for LN and Civilians. Proofreading of all documents exiting the Garrison, assuring grammar and punctuation and correctness is presented in correct format for viewing at every level before distribution. Complete civilian employee time cards, GS and Local Nationals. Process distribution of incoming and outgoing mail. Review and process military and civilian evaluations. The DTS Administrator coordinating all Chaplains Travel. IMPAC cardholder and office supply manager. Review and process internal and executive level correspondence. Maintain listing of point of contact for the community through ACS.
- Series: 0303 - Grade: 6
Secretary
HQ 5th Signal Command DCSLOG
Mannheim, Germany
09.2001 - 01.2004
- Served as the Principal Office Assistant at the HQ 5th Signal Command. Performed administrative and clerical duties such as: tracking process, reports, compiling information, supply regulations, controlling records, filing, secure information, special summary reports, office procedures, consolidate information, review documents, type correspondence, provide computerized forms, sort documents, gather information, community contacts, referral directories, regulations, clerical processes, distribution, extract data, Developed and coordinated itineraries including schedule of activities. Brief the Colonel with upcoming reports and data received by the Chief of Staff. Produced DTS travel orders in conjunction with travel, overtime requests and reimbursement errors. Served as primary timekeeper and possesses knowledge of regulations in order to post time worked and absences. Time and attendance for LN and US civilians
- Series: 0318 - Grade: 6
Administrative Support Assistant
293rd BSB Provost Marshal Office
Mannheim, Bayern, Germany
08.1995 - 12.1997
- Responsible for the processing, and duplication of documentation, for the entry into the reporting system for Military Police reports, as well as in the following as required: night blotter reports, traffic tickets, journals, record checks, request for reports, radio logs, and military and patrol reports for unit Commanders. Ensure correct grammar, spelling, capitalization on all correspondence is accurate. Responsible for the Commander and CSM daily calendars. Mail and Distribution. Initiate travel arrangements in DTS. Responsible fo the Time and Attendance for LN and US Personnel making sure all input is done in a timely and accurate manner.
- Series: 0303 - Grade: 4
Education
Associate's degree - Business
Phillip Community College
Greensboro, NC06-1987
Skills
- AutoNOA (Personnel Actions)
- Verbal communication
- Telephone reception
- Scheduling appointments
- DCPDS
- ATAAPS Time and Attendance
- PARS
- EEO Mediation Training
- GSA Billing
- Contract TFMS Receipting
- Customer Services
- Customer Service/ Office3 Etiquette
- Strategic planning
- File organization
- Administrative procedures
- Inventory management
- Document scanning
- Document management
- Calendar management
- Proofreading
- Meeting planning
- Travel arrangements
- Customer relations
- Confidential document control
- Event coordination
- Proficient in [software]
- Travel coordination
- Time and labor control
- Customer service
- Time management
- Verbal and written communication
- Document and file management
- Customer relations and communications
- Documentation and recordkeeping
- Team building
Accomplishments
- Achieved Administrative Duties by completing all assigned task in a timely and proficient manner with accuracy and efficiency.
Certification
- Notary Public, 2027-05-01
- Associates of Business Applications
Language skills
English
Spoken: Advanced | Written: Advanced | Read: Advanced
Timeline
Administrative Support Specialist
596th Transportation Brigade, Logistics
08.2019 - Current
Administrative Support Specialist
Directorate of Emergency Services
01.2010 - 08.2019
Secretary
US Army Garrison Chaplains Office
07.2005 - 07.2009
Administrative Support Specialist
USAG- Vicenza Command Group
03.2003 - 05.2005
Secretary
HQ 5th Signal Command DCSLOG
09.2001 - 01.2004
Administrative Support Assistant
293rd BSB Provost Marshal Office
08.1995 - 12.1997
Associate's degree - Business
Phillip Community College
Job Related Training
- Auto Noa (Personnel Actions)
- DCPDS
- ATAAPS Time and Attendance
- PARS
- EEO Mediation Training
- GSA Billing
- Contract TFMS Receipting
- Customer Services
- Customer Service/ Office Etiquette
Professional Publications
Notary Public, 2027-05-01
Additional Information - Awards
Fort Liberty Achievement Medal for Civilian Service, 2017, for Diversity
Supervisor
Col David Hillis, 9103961121, True
Achievement Medal for Civilian for Service, Fort Bragg ( Diversity)
Achievement Medal for Civilian Service for diversity, fort Bragg, NC
Completed and Awarded for the completion of the Basic Course, Army Management Staff College