Julia Carroll
San Diego,CA
Summary
Astute and energetic customer-focused professional with over 20 years’ experience providing top-notch executive and administrative support. Self-motivated, flexible, effectively mastering operational processes, prioritize and promptly complete multiple tasks in a fast paced working environment.
Overview
22
22
years of professional experience
Work History
Executive Assistant University Ministry
University of San Diego
San Diego, USA
10.2025 - Current
- Managed operations and administrative strategy for University Ministry Center, partnering with Director and ministry leadership team to enhance overall effectiveness.
- Directed daily office operations, communications, and scheduling for high-traffic campus ministry hub, facilitating engagement among students, faculty, and community members.
- Led coordination of ministry programs, campus events, and liturgical services, managing logistics, communications, and cross-department collaboration.
- Oversaw departmental financial administration including budget tracking, procurement, accounts payable/receivable, and monthly financial reporting through Workday.
- Supervised and trained student staff while streamlining administrative workflows to ensure efficient office operations.
- Produced strategic communications and publications, including digital content and promotional materials, to effectively promote department initiatives and enhance visibility.
Executive Assistant
Cool-Off LLC
San Diego, USA
08.2023 - 09.2025
- Provided C-Level administrative support to VP of sales and CEO at Cool-Off LLC.
- Maintained VP's calendar, planned and scheduled meetings, teleconferences, and international and domestic travel including air, hotel and ground transportation.
- Coordinated client meetings, internal events, and compiled expense reports to support VP's initiatives.
- Supported VP on special projects, including website updates and product purchases to enhance operational efficiency.
- Represented Cool-Off LLC by communications and meetings with external clients, consultants, vendors and business partners, along with trade shows.
- Organized networking events and developed social media and email marketing strategies to increase brand visibility.
- Prepared daily inventory and sales reports.
- Served as online premium supplier for misting systems and cooling products, enhancing customer access to innovative solutions.
Sr. Administrative Assistant
SDG&E
San Diego, USA
02.2022 - 11.2022
- Managed dynamic calendars, coordinated travel arrangements, and prepared accurate expense reports, ensuring seamless operations.
- Delivered comprehensive administrative support to Director and executives, enhancing workflow and communication.
- Managed sensitive matters with confidentiality and discretion.
- Exercised professional and discretionary judgment when handling details and projects of a highly confidential and time sensitive nature.
- Prepared Word, Excel, PowerPoint presentations, agendas, reports, special projects.
- Assisted with budget, corporate credit card and expense tracking.
- Created and compiled special reports, letters, and memos using various software tools to facilitate informed decision-making.
Sr. Administrative Assistant/Office Manager/Facilities
Roofstock
Oakland, USA
08.2018 - 05.2020
- Managed calendar, travel arrangements for executives, HR recruitment, and daily administrative projects for VP of Finance.
- Managed Facilities and collaborated with property management resulting in a cost reduction of 12% in service cost.
- Coordinated logistics for 50+ guest events, including monthly All Hands and investor board meetings, while serving as team ambassador and overseeing office management.
- Collaborated with executives and assistants on investor relations projects and meetings to ensure alignment and effectiveness.
- Delivered high level client services to investors, clients, and future candidates.
- Vendor Management liaison of all suppliers for Roofstock.
Special Events Coordinator
Google SFO - Jones Lang Lasalle
San Francisco, USA
11.2015 - 08.2018
- Managed all Google San Francisco Tech Talk conference room calendars and over 65 events per week across multiple Google buildings.
- Created and executed engaging social educational events for over 3,500 attendees across multiple locations.
- Supported operations for events, managing equipment and supplies to ensure successful execution.
- Built strategic relationships with Googlers, senior management, and external vendors to facilitate effective communication during event planning.
- Coordinated all property management logistics on behalf of Real Estate Workplace Services REWS.
- Provided high level administrative and facilities support duties for REWS.
- Prepared and submitted expenditure reports to the finance team for the development of quarterly budget.
- Certified all stipulated Property Management documents of Insurance obtained are accurate.
Corporate Events Concierge Specialist
Charles Schwab - Jones Lang Lasalle
San Francisco, USA
07.2014 - 11.2015
- Executed high profile events working with cross-functional teams.
- Delivered quality client service, collaborating with Schwab’s top executives to enhance client satisfaction.
- Managed SF and nationwide Schwab Center, coordinating usage of over 500 conference rooms.
- Oversaw Corporate Real Estate and operational facilities, ensuring streamlined processes and effective resource management.
Client Services & Ranch Operations
Skywalker Properties - Lucasfilm
Nicasio, USA
06.2010 - 06.2014
- Assisted the Chairman’s Office with high-profile events, projects, and first-rate clientele services.
- Completed day-to-day duties accurately and efficiently.
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
Member Services
Discovery Land Company (DLC)
07.2004 - 01.2010
- Managed membership sales for private golf clubs, enhancing member engagement.
- Facilitated membership sales at The Madison Club, contributing to club growth.
- Oversaw membership sales at Hideaway Golf Club, fostering community development.
- The Yellowstone Club - Big Sky, MT
- Gozzer Ranch Golf Club - Coeur d’ Alene, ID
Education
Bachelor of Fine Arts and BA -
Barry University
Miami Shores, FL01.2004
Skills
- Microsoft Office
- Microsoft Teams
- Slack
- Salesforce
- Google Workspace
- Google Workspace
- Supply Management
- Travel Logistics
- SAP
- Concur Expense
- Travel
- Appointment Plus
- Constant Contact
- In Design
- Auto Clerk
- FileMaker
- Resource Scheduler
- PeopleSoft
- Effective people management
- Calendar coordination
- Travel coordination
- Budget administration
- Office operations
- Event planning
- Cross-department collaboration
- Confidentiality management
- Project coordination
- Microsoft office
- Facilities management
Timeline
Executive Assistant University Ministry
University of San Diego
10.2025 - Current
Executive Assistant
Cool-Off LLC
08.2023 - 09.2025
Sr. Administrative Assistant
SDG&E
02.2022 - 11.2022
Sr. Administrative Assistant/Office Manager/Facilities
Roofstock
08.2018 - 05.2020
Special Events Coordinator
Google SFO - Jones Lang Lasalle
11.2015 - 08.2018
Corporate Events Concierge Specialist
Charles Schwab - Jones Lang Lasalle
07.2014 - 11.2015
Client Services & Ranch Operations
Skywalker Properties - Lucasfilm
06.2010 - 06.2014
Member Services
Discovery Land Company (DLC)
07.2004 - 01.2010
Bachelor of Fine Arts and BA -
Barry University