Julie Mckeown
Ormond Beach,FL
Summary
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
16
16
years of professional experience
4
4
years of post-secondary education
Work History
Administrative Assistant
UBIC Academy
Holly Hill, FL
01.2024 - Current
- Conducted research on various topics as requested by management.
- Scheduled appointments between clients and customers and internal staff members.
- Developed and maintained filing systems for confidential documents and records.
- Managed office supplies inventory and placed orders when necessary.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Compiled data from various sources into organized reports for review by management team.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Greeted visitors and provided general information about the company.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Facilitated communication between different departments within the organization.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Answered questions from customers regarding products and services offered by the company.
- Managed database systems containing customer contact information.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Directed customer inquiries to appropriate department personnel.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Proofread content for typo-free emails and documentation.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Teacher
UBIC Academy
Holly Hill , FL
11.2011 - 01.2024
- Participated in professional development workshops related to teaching methods or curriculum changes.
- Planned field trips to enrich students' educational experiences outside of the traditional classroom setting.
- Supervised after school activities such as clubs or sports teams.
- Collaborated with colleagues to plan lessons that integrate various subject areas into a cohesive unit of study.
- Enforced school rules and regulations in order to maintain an appropriate learning environment for all students.
- Assessed student performance through tests, quizzes and other assessments.
- Utilized technology-based learning tools to enhance classroom instruction.
- Established positive relationships with parents to ensure effective communication regarding student progress and well-being.
- Instructed students in academic subjects such as math, science, language arts, social studies, and history.
- Provided individualized instruction to meet the needs of all students.
- Monitored student behavior in classrooms, hallways, cafeteria, playgrounds.
- Utilized technology such as interactive whiteboards and online resources to enhance instruction.
- Encouraged critical thinking skills and problem solving strategies among students.
- Organized parent conferences throughout the year to discuss student progress.
- Created and enforced child-based, hands-on curriculum to promote student interest and receptive learning.
- Built and strengthened positive relationships with students, parents, and teaching staff.
EKG Technician
The Heart Group
Daytona Beach, Florida
06.2009 - 03.2011
- Ensured that all supplies necessary for performing EKG tests were stocked adequately.
- Checked the condition of electrodes before each use to confirm proper functioning.
- Maintained cleanliness in the lab environment by sterilizing instruments after use.
- Assisted with stress tests, holter monitors, pacemaker checks and other diagnostic procedures as needed.
- Worked closely with nurses to provide assistance during emergency situations involving heart problems.
- Calibrated equipment regularly to ensure accuracy of test results.
- Participated in continuing education courses related to new developments in cardiac care technology.
- Instructed patients on proper positioning for EKG testing and ensured their comfort during the procedure.
- Demonstrated proficiency in using various types of EKG machines such as 12-lead ECGs and portable systems.
- Operated a variety of medical equipment including defibrillators, pulse oximeters, blood pressure cuffs and electrocardiographs.
- Maintained accurate records of patient data, test results, and other relevant information.
- Maintained patient records according to HIPAA regulations.
- Assisted physicians in interpreting EKG results to diagnose medical conditions or detect irregularities.
- Communicated effectively with patients to explain the purpose of the test and answer any questions they may have had about it.
- Performed EKG tests on patients of all ages, including neonatal and geriatric.
- Provided technical support to physicians in monitoring patient's cardiac rhythms and vital signs.
- Observed strict confidentiality when handling patient information according to HIPAA regulations.
- Monitored patients' blood pressure and heart rates before, during and after procedures.
Education
Bachelor of Arts - Christian Counseling
Maranatha Christian College
799 S Nova Rd, FL 01.2014 - 05.2018
Skills
- Microsoft Office
- Data entry
- File management
- Office equipment
- Calendar management
- Customer service
- Event coordination
- Inventory management
- Communication skills
- Problem solving
- Research skills
- Confidentiality compliance
- Data organization
- Travel administration
- Spreadsheet development
- Document preparation
- Microsoft Excel
- Staff motivation
- Excel spreadsheets
- Appointment scheduling
- Database entry
- Records management
- Recordkeeping
- Recordkeeping and bookkeeping
Timeline
Administrative Assistant
UBIC Academy
01.2024 - Current
Bachelor of Arts - Christian Counseling
Maranatha Christian College
01.2014 - 05.2018
Teacher
UBIC Academy
11.2011 - 01.2024
EKG Technician
The Heart Group
06.2009 - 03.2011