Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Ka'imiloa Ruberson

Salt Lake City

Summary

Executive Programs & Operations Specialist
Customer-facing operations professional with 11+ years of experience supporting executive-level programs, high-touch events, and complex logistics. Proven ability to manage multi-city and international programs, serve as a polished ambassador to senior stakeholders, and operate effectively in fast-paced, tech-enabled environments.

Overview

10
10
years of professional experience

Work History

Director of Operations

Lux Choral Society
Salt Lake City, UT
09.2015 - Current
  • Lead end-to-end operations for executive-facing programs, performances, tours, and special engagements.
  • Coordinate multi-city and international tours, including travel, transportation, venues, vendors, and on-site execution.
  • Serve as primary ambassador to guest artists, visiting partners, and senior stakeholders, ensuring seamless, white-glove experiences.
  • Provide on-site support and real-time issue resolution for live events and VIP engagements.
  • Manage budgets, track expenses, and maintain detailed operational records for reporting and forecasting.

Invoicing Integration Specialist

OC Tanner
Salt Lake City, UT
09.2023 - 01.2026
  • Project-manage multiple client invoicing integrations concurrently, ensuring seamless electronic billing between customer systems and internal platforms.
  • Partner cross-functionally with clients and internal technical teams to gather requirements, manage timelines, and resolve issues.
  • Leverage CRM systems to track project status, documentation, and reporting in a fast-paced environment.

Education

Bachelor of Arts - Music Performance

Brigham Young University
Provo, UT
04-2018

Skills

    Executive Programs & VIP Support Event & Program Logistics On-Site Execution Vendor & Venue Management Budget & Expense Tracking CRM & Client Coordination Cross-Functional Collaboration Fast-Paced Operations

Languages

Portuguese
Professional Working
French
Limited Working

Timeline

Invoicing Integration Specialist

OC Tanner
09.2023 - 01.2026

Director of Operations

Lux Choral Society
09.2015 - Current

Bachelor of Arts - Music Performance

Brigham Young University