Kaitlyn Adkins
Casselberry
Summary
Executive Administrator with 10+ years of experience supporting electrical construction operations. Proven ability to lead administrative teams, coordinate projects, manage documentation, and support Project Managers to ensure projects are completed on time and within budget. Highly organized, detail-oriented, and known for strong communication and follow-through.
Overview
15
15
years of professional experience
Work History
Executive Administrator
Spectrum Electric, Inc.
Casselberry, FL
12.2021 - Current
- Strengthen project efficiency by providing administrative support to construction management teams.
- Maintain compliance with state and federal regulations by conducting quarterly audits of company licenses.
- Review and process permit applications for compliance with local regulations.
- Manage communication between contractors, vendors, and project managers to facilitate workflow.
- Improve cash flow management by accurately documenting incoming payments from clients and outgoing payments to vendors or subcontractors.
- Reduce costs with effective budget tracking and invoice processing for multiple projects concurrently.
- Prepared monthly financial statements and reports for management review.
- Effectively manage project risk by preparing, tracking, and verifying conditional and unconditional lien waivers to ensure lien-free, on-time payments.
- Provide ad-hoc accounting and payroll support.
- Train new administrative staff in company protocols and software applications to enhance productivity.
Project Management Assistant
Quinco Electrical, Inc.
Winter Park, FL
06.2011 - 10.2020
- Provide support to Project Managers and ensure projects to are completed on time and on budget.
- Review job specifications and compile submittals.
- Process and review permit applications for compliance with local regulations.
- Coordinated project timelines and schedules for multiple electrical installations.
- Maintain professional relationships with General Contractors and Subcontractors.
- Prepare subcontracts, invoices, reports, and other documents using various software tools.
- Generate, submit, and track change orders and RFI's.
- Maintain timekeeping information to process and submit for payroll.
- Request material, tools, and equipment; coordinate and track deliveries.
- Compile, transcribe, and distribute meeting minutes.
- Assemble O&M manuals and warranty letters at project completion.
Team Leader
BusinessConX
Lake Mary, FL
01.2016 - 06.2017
- Supervise the work of customer service employees to ensure adherence to quality standards, deadlines, and proper procedures.
- Led team in executing project deliverables, ensuring alignment with organizational goals.
- Provide employees with guidance in handling difficult or complex problems and assist in resolving escalated complaints or disputes.
- Implement company policies, procedures, and service standards.
- Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action.
- Prepare and issue work schedules, deadlines, and duty assignments for office staff.
Education
Associate of Arts - General Studies
Valencia College
Orlando, FL12-2019
Skills
- Organizational leadership
- Effective communication
- Conflict Resolution
- Detail oriented
- Staff Management
- Executive support
Timeline
Executive Administrator
Spectrum Electric, Inc.
12.2021 - Current
Team Leader
BusinessConX
01.2016 - 06.2017
Project Management Assistant
Quinco Electrical, Inc.
06.2011 - 10.2020
Associate of Arts - General Studies
Valencia College