Karen Stewart
OCALA,FL
Overview
24
24
years of professional experience
Work History
Registration Specialist
NAFOA
Washington, DC
01.2021 - 05.2026
- Supported participant registration for various NAFOA conferences.
- Answered attendee questions about registration.
- Processed registration payments and kept accurate financial records.
- Managed onsite registration and resolved registration issues at conferences.
- Trained new staff on registration procedures and tools.
Operations and Relationship Liaison
NAFOA
Washington, DC
07.2018 - 07.2020
- Managed event logistics for conferences with the Event Manager to ensure smooth operations and participant engagement for sponsors/exhibitors.
- Perform operational functions such as timesheets, expense accounts, account reconciliation and A/P and A/R record keeping.
- Partner with outside accountants and bankers to satisfy all association accounting needs.
- Displayed strong telephone etiquette, effectively handling difficult calls.
Receptionist
Stander Reuben Thomas Kinsey
San Diego, California
06.2017 - 06.2018
- Greeted visitors and directed them to appropriate personnel.
- Processed mail and distributed correspondence throughout the office.
- Maintained a clean and organized reception area for a welcoming environment.
- Handled customer inquiries with professionalism and courtesy.
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Scheduled and confirmed appointments.
- Updated and maintained client records in the office database system.
Front Desk Coordinator
Campos EPC, LLC
San Diego, California
06.2016 - 06.2017
- Coordinated scheduling for meetings and conference room reservations efficiently.
- Handled incoming calls, directing inquiries to appropriate departments promptly.
- Maintained office supplies inventory and ordered replacements as needed.
- Collaborated with team members to streamline administrative tasks and improve workflow efficiency.
- Provided administrative support for special projects, enhancing overall office organization.
- Opened the office and completed closing paperwork and procedures daily.
- Performed administrative tasks such as filing documents, preparing reports, and updating databases.
- Ensured that all front desk areas were kept clean and organized at all times.
- Reviewed and copied paperwork for permanent records.
Office Manager
Fyfe Company, LLC
San Diego, California
06.2012 - 06.2016
- Managed office operations for Fyfe Company, LLC project teams
- Maintained records, files, and confidential employee documents
- Tracked office supplies and ordered replacement inventory
- Supported onboarding, HR paperwork, and staff requests
- Supervised staff members, organized schedules, and delegated tasks.
- Coordinated meetings and conferences.
Office Manager/Assistant to the President
Pacific American Securities, LLC
San Diego, California
01.2002 - 01.2011
- Managed office operations for Pacific American Securities, LLC, supporting securities administration and staff needs
- Maintained confidential records, files, and compliance paperwork for securities office procedures
- Organized vendor relations, supply orders, and facility maintenance for daily office readiness
- Processed invoices, expense records, and payment follow-up for administrative and accounting support
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Supervised staff members, organized schedules and delegated tasks.
- Responded to customer issues to provide immediate resolution and improve retention.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Education
Bachelor of Science - Mass Communications
Emerson College
Boston, MA05-1979
Timeline
Registration Specialist
NAFOA
01.2021 - 05.2026
Operations and Relationship Liaison
NAFOA
07.2018 - 07.2020
Receptionist
Stander Reuben Thomas Kinsey
06.2017 - 06.2018
Front Desk Coordinator
Campos EPC, LLC
06.2016 - 06.2017
Office Manager
Fyfe Company, LLC
06.2012 - 06.2016
Office Manager/Assistant to the President
Pacific American Securities, LLC
01.2002 - 01.2011
Bachelor of Science - Mass Communications
Emerson College