Kari Cashion
Houston,TX
Summary
Assisted with administrative tasks for over 10 years. Supported preparation of management and expense reports. Utilized Microsoft Office Suite, including Excel, Word, and Outlook. Gained experience with QuickBooks, PeopleSoft, Access, and Photoshop. Communicated with colleagues and management to build strong relationships.
Overview
13
13
years of professional experience
Work History
Administrative Assistant/Receptionist
Blue Water Shipping
Houston, TX
10.2025 - Current
- Answer phone calls and greet all guests
- Performed administrative support for an office of 75 employees.
- Performed IT Support
- Assisting with special events
- Coordinated travel for executives
- Maintain conference room schedules
- Building Management Liaison
- Create correspondence, reports, and presentations
HR Administrative Assistant
Texon LP
Houston, TX
08.2021 - 09.2025
- Answered phone calls and greet all guests
- Prepared expense reports for HR
- Assisted HR department with special projects or company events
- Processing background check for new hires and scheduling drug testing.
- Processing new hires’ I-9 through HireRight.
- Making sure new hires desk is ready for their first day.
- Process life and medical billing invoices.
- OSHA Reports
- Coordinated lunches and conference rooms for meetings
- Created invitations and sent them through Paperless Post site
- Updated Office Contact Lists
- Created PowerPoint presentations for meetings and employees’ monthly birthday events
- Took inventory and ordering supplies
- Restocked and cleaned the kitchen
- Recalled and sent back files in our offsite storage area through Iron Mountain
- Posted messages or announcements on the company’s Intranet.
- Handled mail postage and shipping
- Distributed mail to appropriate individuals.
- Created monthly calendar for newsletter
- Created and assembled documents for NGL monthly meeting packets
Receptionist
BioUrja
Houston, TX
10.2020 - 08.2021
- Travel Arrangements for all employees locally and out of state.
- Administrative support to an office of 80 employees
- Scan receipts for Kids World, Vice President of HR & CEO expense reports.
- Run errands for the company and VP of HR.
- Greet guests and answer the phones.
- Restock reception area and kitchen supplies, drinks, and snacks.
- Clean and organize conference rooms and post calendar schedule on the doors.
- Helped HR with getting new hire packets ready and assigning seating arrangements.
- Updating extension list and floor seating chart.
- Assist Executive Assistant with any research that is needed on request of the VP of HR.
- Create access badges for new hires and update the badging system for any changes like lost or return cards.
- Assist HR with birthday and anniversary bulletin.
- Mail out birthday cards to employees.
- Handle mail and shipping needs including Fedex and Certified Mail.
Administrative Assistant
Texon LP
Houston, TX
02.2019 - 06.2020
- Answered phone calls and greeted all guests
- Administrative support for 130 employees
- Prepared expense reports for HR and NGL department
- Assisted HR department with special projects or company events
- Coordinated lunches and conference rooms for meetings
- Created invitations and sent them through Paperless Post site
- Updated Office Contact Lists
- Helped HR with getting desks ready for new hires
- Created PowerPoint presentations for meetings and employees’ monthly birthday events
- Took inventory and ordering supplies
- Restocked and cleaned the kitchen
- Recalled and sent back files in our offsite storage area through Iron Mountain
- Posted messages or announcements on the company’s Intranet.
- Handled mail postage and shipping
- Distributed mail to appropriate individuals.
- Created monthly calendar for newsletter
- Created and assembled documents for NGL monthly meeting packets
Office Assistant
BDO (Formally UHY Advisors)
Houston, TX
08.2013 - 09.2018
- Coordinated schedules, managed communications, and organized documentation for office administrator, facilities supervisor, and two executives.
- Performed administrative support to an office of 600+ employees
- Facilitated accurate submission of expense reports for office administrator, facilities supervisor, and two executives, contributing to efficient financial management.
- Oversaw office supply orders and maintained communication with building management and security to resolve maintenance issues and manage guest arrivals.
- Oversaw corporate calendar management, ensuring effective booking of meeting rooms through Microsoft Outlook.
- Executed successful meetings and events through effective coordination of catering and technical setups. Enhanced overall event quality by aligning resources with participant needs.
- Executed the creation of name badges, ensuring clarity and professionalism for all attendees at recruiting events.
- Managed CPE setup and crafted barcode badges to enhance operational efficiency and security.
- Monitored and updated CPE credits to uphold CPA license status, executing timely annual renewals.
- Assumed responsibilities of absent employees to support team objectives and uphold service standards.
- Reviewed and revised employee spreadsheets to ensure compliance with data management standards.
- Facilitated seamless visitor interactions by providing accurate information and timely assistance. Improved office efficiency through effective management of appointment scheduling and call handling. Enhanced team collaboration by maintaining a well-organized front desk environment.
- Operated a multiline phone system to ensure seamless call management and support for a large organization.
- Announced and guided clients and guests entering the premises to enhance their experience.
- Managed package reception and documentation, facilitating efficient handover to relevant individuals.
- Oversaw the process of issuing temporary badges, enhancing security measures for facility access.
- Conducted thorough cleaning and organized restocking of supplies in conference rooms, ensuring optimal functionality.
- Regularly cleaned and replenished supplies in reception coffee and beverage area to support hospitality standards.
- Reviewed and revised employee master list weekly to reflect current personnel information.
- Managed receipt and distribution of service and maintenance requests to support team responsiveness.
Education
Certification - Office Administration
North Harris Community College
Houston, TX05.1996
Skills
Facilitated scheduling and coordination of meetings to enhance team collaboration
Organized and coordinated travel arrangements
Demonstrated exceptional verbal and written communication abilities
Demonstrated strong organizational and problem-solving capabilities to enhance operational efficiency
Demonstrated meticulous attention to detail in all tasks undertaken
Assisted users in navigating Microsoft Word features Supported document formatting and editing tasks Helped teams collaborate effectively on shared documents
Assisted teams in utilizing Excel for data analysis and reporting Supported colleagues in creating spreadsheets to track project progress Helped maintain organized records for efficient data retrieval
Assisted in creating engaging presentations using PowerPoint Supported team members in developing visual aids for meetings Contributed to the organization of content for effective communication
Managed Outlook calendar to optimize scheduling and enhance time management
Assisted teams in utilizing Microsoft Teams for effective communication and collaboration
Assisted teams in utilizing SharePoint for document management and collaboration Supported users in navigating SharePoint features to enhance productivity Contributed to the organization of project files within SharePoint for easy access
Assisted teams in managing payroll processes efficiently Supported employees with inquiries regarding pay and benefits Collaborated with departments to streamline payroll operations
Education Certifications
North Harris Community College, 09/01/93, 05/01/96, Office Administration
Timeline
Administrative Assistant/Receptionist
Blue Water Shipping
10.2025 - Current
HR Administrative Assistant
Texon LP
08.2021 - 09.2025
Receptionist
BioUrja
10.2020 - 08.2021
Administrative Assistant
Texon LP
02.2019 - 06.2020
Office Assistant
BDO (Formally UHY Advisors)
08.2013 - 09.2018
Certification - Office Administration
North Harris Community College