Kat Alexander
Los Angeles,CA
Summary
Proficient Executive Assistant successful at efficiently and accurately managing records and databases. Articulate communicator with natural leadership skills and team building expertise demonstrated through 20+ years of experience in office environments. Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
30
30
years of professional experience
Work History
Office Coordinator
Cedars Sinai Medical Center
06.2018 - 10.2021
- Coordinated between 30-50 meetings per week, by reserving conference rooms and sending electronic meeting invitations to participants.
- Verified salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
- Organized department meetings and scheduling for 10+ employee team.
- Processed travel expenses and reimbursements for vice president and senior management team members.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for vice president.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Executive Assistant
Cedar Sinai Medical Center
06.2014 - 05.2018
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for vice president and senior management.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated complex meetings involving multiple presenters, high number of attendees, to include remote and in person location arrangements and senior executive accommodations..
- Worked with senior management to initiate new projects and assist in various processes.
- Volunteered to help with special projects of varying degrees of complexity.
- Processed travel expenses and reimbursements for executive team and senior management group
Administrative Assistant
Cedar Sinai Medical Center
06.2001 - 05.2014
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Arranged rapid office equipment repair and maintenance with vendors.
- Maintained staff directory and company policy handbook for human resources department.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Edited subcontractor proposals, transmittals and memorandums for organizational support.
- Executed personnel record filing system to improve document organization and management.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files
Legal Administrative Assistant
Blakely, Sokoloff, Taylor And Zafman
03.1992 - 07.1999
- Conducted detailed client intakes and entered information into company database.
- Organized files for court proceedings.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents
- Helped with intake of new clients and materials by setting up files and documenting important information
Education
Dorsey High School
Los AngelesSkills
- Complex Problem Solving
- Schedule Coordination
- Verbal and Written Communication
- Confidence and Drive
- Meeting Coordination and Support
- Diligent Follow Through
- Client relationship management
- Travel coordination
- Office management
- Microsoft Office
Timeline
Office Coordinator
Cedars Sinai Medical Center
06.2018 - 10.2021
Executive Assistant
Cedar Sinai Medical Center
06.2014 - 05.2018
Administrative Assistant
Cedar Sinai Medical Center
06.2001 - 05.2014
Legal Administrative Assistant
Blakely, Sokoloff, Taylor And Zafman
03.1992 - 07.1999
Dorsey High School