Kathleen Bradley
Godfrey,IL
Summary
Operations-focused administrative assistant bringing analytical skills, clear communication, and dependable follow-through to daily office support. Strengths include invoice processing, Viewpoint/Vista data entry, vendor record maintenance, portal administration, notarization support, and coordination with executives to reduce delays and maintain accurate records.
Overview
26
26
years of professional experience
Work History
Administrative Assistant
Contegra Construction
01.2016 - Current
- Reviewed daily invoices and completed initial entry into Viewpoint/Vista for corporate expenses and project-related subcontractor/supplier invoices, ensuring timely processing.
- Daily management of our invoice submittal portal
- Monthly vendor statement review
- Managed vendor W-9 form updates to ensure compliance.
- Facilitated notarization of documents, ensuring compliance with legal documentation requirements.
- Provided administrative support to project executives and marketing department, enhancing operational efficiency.
Donation Coordinator
Mid America Transplant Services
01.2013 - 01.2016
- Increased tissue donation rates, enhancing support for medical needs.
- Educated families on donation, facilitating informed decision-making.
- Provided grief support to donor families, fostering a compassionate environment during challenging times.
- Carry out authorization of paperwork
- Daily use of Microsoft Word and Outlook
Assistant Lead Manager
Bath & Body Works
01.2012 - 01.2013
- Guided sales team to consistently meet daily goals, enhancing overall sales performance
- Ensured timely delivery of daily marketing content to support effective campaign execution
- Interacted with staff to foster strong relationships, enhancing team collaboration and morale
Receptionist
Hanish Eye Institute
01.2001 - 01.2011
- Answered phones and scheduled appointments, ensuring clear communication and optimal patient experience
- Greeted patients and communicated effectively with diverse audience to create welcoming environment
- Organized and maintained patient charts for efficient access and retrieval
- Prepared and discussed patient reports with doctor
Education
Eastern Illinois University
01-1998
Skills
- Communication skills
- Analytical skills
- Organizational skills
- Task prioritization
- Invoice processing
- Viewpoint Vista
- Vendor management
- Document management
Timeline
Administrative Assistant
Contegra Construction
01.2016 - Current
Donation Coordinator
Mid America Transplant Services
01.2013 - 01.2016
Assistant Lead Manager
Bath & Body Works
01.2012 - 01.2013
Receptionist
Hanish Eye Institute
01.2001 - 01.2011
Eastern Illinois University