Kelli Ruiz
Modesto,CA
Summary
Proven leader at The Save Mart Companies, adept in staff management and enhancing team productivity by over 30%. Expert in package handling and fostering interdepartmental communication, I excel in streamlining operations and implementing efficient payroll and mail distribution systems. Skilled in verbal and written communication, I drive results through strategic planning and policy enforcement. Enthusiastic professional with talents in ordering mailroom supplies and ensuring that mail is delivered on time. A proficient Mailroom Supervisor considered a dedicated, collaborative leader skilled in delegating daily tasks and managing special projects.
Overview
27
27
years of professional experience
Work History
Mailroom Supervisor
The Save Mart Companies
09.2014 - 09.2023
- Verified proper distribution of incoming mail to correct individuals and departments.
- Diagnosed machinery issues, which included paper jams and handled basic maintenance tasks.
- Managed a team of mailroom staff, fostering a positive work environment that improved overall productivity.
- Participated in hiring process for new employees by reviewing applications, conducting interviews, and making recommendations based on qualifications.
- Assisted with budget planning for the department by analyzing expenses related to staffing, equipment, and supplies.
- Implemented inventory control measures to maintain adequate supply levels for packaging materials and postage.
- Coordinated mailroom team's workflow, delegating tasks to all employees.
- Ensured timely delivery of sensitive documents by prioritizing urgent requests and delegating tasks accordingly.
- Monitored employee performance through regular evaluations, providing constructive feedback for improvement.
- Implemented tracking system for internal deliveries, improving accountability and reducing lost items within the organization.
- Sorted and placed mail into mailboxes and post office boxes with high levels of accuracy.
Payroll Assistant
The Save Mart Companies
08.2008 - 09.2014
- Maintained payroll information by calculating, collecting, and entering data.
- Verified timekeeping records and handled any discrepancies with employees.
- Assisted new hires with completing required forms for accurate setup in the payroll system from their first day onward.
- Processed new hire paperwork and documents.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Assisted in the implementation of a new payroll system, resulting in improved efficiency and reduced manual tasks.
- Supported management with ad-hoc reports on employee compensation trends, assisting in strategic decision-making processes.
Accounts Receivable Supervisor
Modesto Radiological Medical Group
06.1996 - 06.2008
- Enhanced team productivity by providing regular training on accounting software and tools.
- Conducted census, financial, and insurance reports of payors to determine necessary actions for overdue or credited accounts.
- Coordinated cross-functional projects that improved overall efficiency within the finance department.
- Conducted monthly account reviews to identify potential issues and maintain healthy aging reports.
- Collaborated with internal departments to resolve billing discrepancies, improving interdepartmental communication.
- Implemented stringent follow-up procedures for overdue payments, resulting in faster collection rates.
Education
Bachelor of Science - Business Administration
California Polytechnic State University-San Luis Obispo
San Luis Obispo, CA1995
Skills
- Package handling
- Shipping and receiving
- Verbal and written communication
- Deadline Management
- Staff Management
- Policy Enforcement
Timeline
Mailroom Supervisor
The Save Mart Companies
09.2014 - 09.2023
Payroll Assistant
The Save Mart Companies
08.2008 - 09.2014
Accounts Receivable Supervisor
Modesto Radiological Medical Group
06.1996 - 06.2008
Bachelor of Science - Business Administration
California Polytechnic State University-San Luis Obispo
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