Keyla Garza
Elgin,TX
Summary
To obtain the position as Assistant Senior Administrative at Austin Community College. Bringing a well organized, detailed oriented and multitasking abilities to ensure excellent office support and customer service.
Overview
11
11
years of professional experience
Work History
Senior Administrative Assistant
Austin Community College
Elgin, Texas
07.2024 - Current
- Provide advanced administrative support to the Dean of Student Affairs, coordinating calendars, meetings, and campus-wide initiatives.
- Organize travel, including itineraries, lodging, transportation, and expense tracking, ensuring efficiency and compliance with policy.
- Prepare and process sensitive student and departmental forms with accuracy and confidentiality.
- Develop and distribute agendas, schedule participants, and capture meeting minutes to support informed leadership decision-making.
- Partner with hiring managers to support staff recruitment and onboarding, scheduling interviews, preparing documentation, and coordinating logistics.
- Serve on cross-departmental committees, contributing to the planning and execution of student events.
- Oversee purchasing, budget tracking, and resource management to ensure fiscal responsibility.
- Organized events, including logistics, catering, and participant coordination efforts.
- Managed physical and digital files, monitored spreadsheets, and updated reports to coordinate project materials.
Assistant I- Campus Manager
Austin Community College
Elgin, TX
03.2024 - 07.2024
- Managed the front desk and served as the primary point of contact for visitors, students, faculty, and staff, providing friendly and professional assistance.
- Provided assistance in organizing campus events, including setup, registration, and attendee assistance, contributing to the success of campus activities.
- Assisted the campus manager and administrative staff with various tasks, such as data entry, filing, copying, and scanning documents.
- Helped oversee the maintenance and cleanliness of campus facilities, reporting to any issues promptly.
- Organized and maintained documents, forms, and records related to campus operations, ensuring confidentiality and accessibility as needed.
- Provided basic technical support to faculty, staff, and students, troubleshooting issues with campus technology and submitting mojo tickets when needed.
- Demonstrated flexibility and adaptability in a dynamic campus environment, readily adjusting priorities and tasks to meet changing needs and deadlines.
Admissions And Enrollment Assistant
Austin Community College
Elgin, TX
11.2021 - 05.2022
- Maintained confidentiality when addressing sensitive information with tact and diplomacy.
- Assisted students inquires in-person as well as virtually via email, telephone,chat and zoom virtual office.
- Data entry transferring paper forms into computes files and database systems.
- Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
- Juggled multiple projects and tasks to ensure high quality and timely delivery.
- Provided excellent service and attention to customers when face-to-face or virtually.
Student Affairs Assistant
Austin Community College
Elgin, TX
08.2019 - 11.2021
- Worked remotely assisting students with inquiries and scheduling appointments virtually and by telephone.
- Assisted current and prospective students by providing information and guidance with the process of enrollment via email, telephone, and in person.
- Assisted front desk with check in/check out for appointments and other related services.
- Monitored and screened student records for holds, academic standing, class schedule, and other related information.
- Data entry and clerical duties related to Student Affairs.
- Directed students by email, telephone, and in person to appropriate department personnel for assistance.
- Scheduled appointments for advisors and counselors using Google Email and Calendly Link.
Testing Center Proctor Assistant
Austin Community College
Elgin, TX
05.2021 - 08.2021
- Proctor TSI exam remotely through Accuplacer via Zoom meetings.
- Assisted students via email with scheduling appointments and inquires and regarding TSI testing.
Work Study Assistant Admissions and Records
Austin Community College
Elgin, TX
08.2014 - 05.2019
- Data entry and clerical duties to maintain accurate student records.
- Analyzed student information about enrollment and residency status following established guidelines.
- Daily auditing and logging of information for Admission and Enrollment.
- Assisted students and departments with any inquiries or concerns related to Admissions and Enrollment by telephone and in person.
- Various administrative duties such as filing, sorting and distributing files.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
Education
Associate of Arts - Foreign Languages Spanish
Austin Community College
Austin, TX08.2020
Skills
- Customer Service
- Fluent in Spanish
- Organization Skills
- Teamwork Skills
- Student Support
- Clerical Service
- Technical Skills
- Time Management
- Detailed Oriented
- Flexible
- Fast learner
- Microsoft Office
- Excel
- Canva
- Google workspace
- Ellucian Collegue
- Accuplacer
- Salesforce
- Box
- Ad astra
- Adobe
- Zoom
- Maxient
- Positive Attitude
- Interpersonal Skills
- Verbal and Written Communication
- Active Listening
- Data entry
- Inventory Management
- Supply Ordering
- Documentation and Recordkeeping
- scheduling and coordination of events
- Event coordination
- Effective communication
- Budget management
- Calendar management
- Travel coordination
- Multitasking
- Adaptability and flexibility
Timeline
Senior Administrative Assistant
Austin Community College
07.2024 - Current
Assistant I- Campus Manager
Austin Community College
03.2024 - 07.2024
Admissions And Enrollment Assistant
Austin Community College
11.2021 - 05.2022
Testing Center Proctor Assistant
Austin Community College
05.2021 - 08.2021
Student Affairs Assistant
Austin Community College
08.2019 - 11.2021
Work Study Assistant Admissions and Records
Austin Community College
08.2014 - 05.2019
Associate of Arts - Foreign Languages Spanish
Austin Community College
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