KHYLIA THOMPSON
Summary
Professional with experience supporting executive leadership, ready to enhance organizational efficiency. Known for strong focus on team collaboration and consistent achievement of results. Skilled in managing complex schedules, coordinating high-profile meetings, and handling confidential information with discretion. Adaptable and dependable, capable of navigating changing needs with ease.
Overview
7
7
years of professional experience
Work History
EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER
Home Tile Center
Long Island City, NY
12.2024 - Current
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Screened personal and business calls for the CEO.
- Managed CEO's calendar, scheduling meetings and coordinated travel arrangements.
- Processed travel expenses and reimbursements for senior management group.
- Created expense reports, budgets, and filing systems for management team.
ADMINISTRATIVE ASSISTANT
White & Case LLP
New York City
10.2022 - 11.2024
- Scheduled meetings, booked conference rooms, and prepared materials for attorneys
- Coordinated travel arrangements, including booking flights, accommodations and transportation for the attorneys.
- Managed incoming calls, routed inquiries appropriately, and documented messages for attorneys.
- Entered attorney hours through Intapp Time system
- Filed, scanned, faxed, and emailed documents while maintaining accurate records and confidentiality.
- Coordinated calendars across my team to optimize efficiency and ensure smooth operations
- Prepare expense reports in Concur
- Monitored inventory levels through regular audits and reordered supplies as needed. Ensuring attorneys and firm members consistently had supplies
- Assisted with office maintenance and technology requests
SERVER
The Chelsea House
New York City
02.2023 - 01.2024
- Provided exceptional customer service in a fast paced environment
- Engaged with guests to enhance their dining experience
- Resolved customer complaints promptly to maintain positive relationships
- Performed opening and closing duties
HOSTESS/SERVER
STK Steakhouse
New York City
02.2022 - 02.2023
- Managed reservations
- Assisted guests with menu selections and dietary inquiries
- Collaborated with kitchen staff to ensure timely meal preparation
RECEPTIONIST
Hilton JFK Hotel
New York City
02.2019 - 01.2022
- Answered high-volume guest calls and front-desk inquiries, reducing wait times and improving guests satisfaction
- Oversaw incoming and outgoing mail operations, ensuring timely distribution
- Greeted guests warmly upon arrival, ensuring a welcoming atmosphere
Education
ASSOCIATES -
Raritan Valley Community College
04-2026
Skills
- Quickbooks, Excel, Outlook, Concur, Reed & McKay, Power Point, Time Management, Intapp Time, Travel Coordination, Expense Reporting, Calendar Management, Word
Timeline
EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER
Home Tile Center
12.2024 - Current
SERVER
The Chelsea House
02.2023 - 01.2024
ADMINISTRATIVE ASSISTANT
White & Case LLP
10.2022 - 11.2024
HOSTESS/SERVER
STK Steakhouse
02.2022 - 02.2023
RECEPTIONIST
Hilton JFK Hotel
02.2019 - 01.2022
ASSOCIATES -
Raritan Valley Community College