KRISTEN WOODS
Katy,TX
Summary
C-TAGME certified Graduate Medical Education leader with 10+ years in program, institutional, and medical board operations. Proven expertise scaling high-volume onboarding pipelines for 600+ annual trainees, managing coordinator teams, and ensuring regulatory compliance across complex academic healthcare systems.
Overview
1
1
Certification
18
18
years of professional experience
Work History
Lead Coordinator – Graduate Medical Education
Baylor College of Medicine
Houston, TX
01.2023 - Current
- Facilitate the central onboarding and credentialing lifecycle for over 600 incoming GME clinical fellows and residents each academic year.
- Develop instructional materials, and 1-on-1 coaching for GME program coordinators across multiple specialties.
- Oversaw administration, tracking, and annual reporting for mandatory GME Online Compliance Modules, ensuring adherence to regulatory requirements.
- Managed stakeholder communications to facilitate collaboration and transparency across multiple teams.
- Audited and maintained trainee personnel files, ensuring compliance with institutional and accreditation standards, safeguarding program integrity.
Senior Coordinator, Program Management – Vascular, Critical Care & Pediatric Surgery
Baylor College Of Medicine
Houston, TX
02.2022 - 01.2023
- Coordinated administrative operations, timelines, and ACGME documentation for three clinical fellowships and one integrated residency to ensure compliance and support program success.
- Led comprehensive logistics for recruitment cycles, interview seasons, NRMP Match Day, and new-hire onboarding.
- Facilitated communication between program leadership, trainees, hospital departments, and the ACGME.
- Supported Program Directors with calendar management, committee meetings, and regulatory correspondence.
Graduate Medical Education Program Coordinator – Transitional Year
HCA Houston Healthcare West / University of Houston
Houston, TX
02.2021 - 02.2022
- Monitored trainee educational milestones and documentation to ensure adherence to ACGME program requirements.
- Managed day-to-day operations and administrative compliance for the Transitional Year Residency Program.
- Orchestrated candidate recruitment, faculty interview panels, Match process, and resident orientation.
- Maintained confidential performance, evaluation, and credentialing records for all resident physicians.
Continuing Certification Specialist
The American Board of Otolaryngology – Head and Neck Surgery
Houston, TX
02.2015 - 02.2021
- Monitored and verified ongoing certification compliance for 5,000+ board-certified otolaryngologists worldwide.
- Evaluated exam completion and application data to provide actionable status updates to board leadership.
- Collaborated with accredited Continuing Medical Education (CME) providers to ensure accurate activity registration and compliance.
- Managed on-site logistics for annual certifying examinations and national board conferences, ensuring seamless operations.
- Evaluated candidate qualifications to ensure compliance with certification standards.
Residency Program Coordinator /Administrative Assistant
American Board of Otolaryngology - Head and Neck Surgery
Houston, TX
02.2015 - 02.2017
- Monitored nationwide trainee progress and educational benchmarks via national Resident Registry to ensure compliance with training standards.
- Coordinated administration of Otolaryngology Training Exam (OTE) and communicated results to GME offices and program directors for informed decision-making.
- Oversaw secure logistics, packaging, and chain-of-custody tracking for official examination materials to maintain integrity and confidentiality.
- Managed travel logistics, calendars, and executive communications for the Executive Director and Board Leadership.
- Coordinated the annual Call for Nominations process and provided on-site operational support for board meetings and exams.
Video Engineer – Team Lead
NASA Johnson Space Center
Houston, TX
08.2008 - 04.2014
- Led operational video coverage for multiple Space Shuttle launches, including STS-135 (the final Space Shuttle mission).
- Supervised video documentation and quality control for International Space Station (ISS) flight operations, adhering to strict security protocols for sensitive data.
- Developed and tested video systems for live broadcast during crewed missions.
- Developed a keen eye for detail by reviewing recorded footage, identifying areas of improvement in both technical aspects and content presentation.
Education
Certified Training Administrators of Graduate Medical Education
C-TAGME
01-2024
Bachelor of Arts - Communications
Texas Southern University
Houston, TXSkills
- GME Operations & Compliance: ACGME Accreditation, NRMP Match Logistics, Credentialing & Onboarding, Resident Registry, Trainee Milestone Tracking
- Program Leadership & Administration: Program Coordinator Training & Coaching, High-Stakes Communications, Institutional Orientation Planning, Exam & Event Operations
- Systems & Data Management: MedHub, Blackboard, Advanced MS Office Suite (Excel, Word, PowerPoint, OneNote), Trainee Data Analysis, Process Improvement
Affiliations
- Member, Alpha Kappa Alpha Sorority, Incorporated
- Member, Tau Beta Sigma Honorary Band Sorority
- Worship Team Member, Newlands Church
Certification
C-TAGME Certification – Certified Training Administrators of Graduate Medical Education (2024)
Timeline
Lead Coordinator – Graduate Medical Education
Baylor College of Medicine
01.2023 - Current
Senior Coordinator, Program Management – Vascular, Critical Care & Pediatric Surgery
Baylor College Of Medicine
02.2022 - 01.2023
Graduate Medical Education Program Coordinator – Transitional Year
HCA Houston Healthcare West / University of Houston
02.2021 - 02.2022
Residency Program Coordinator /Administrative Assistant
American Board of Otolaryngology - Head and Neck Surgery
02.2015 - 02.2017
Continuing Certification Specialist
The American Board of Otolaryngology – Head and Neck Surgery
02.2015 - 02.2021
Video Engineer – Team Lead
NASA Johnson Space Center
08.2008 - 04.2014
Certified Training Administrators of Graduate Medical Education
C-TAGME
Bachelor of Arts - Communications
Texas Southern University