Kristie Wilson
Harrisburg,PA
Summary
Detail-oriented executive assistant with extensive experience enhancing operational efficiency and customer support. Proven track record in managing calendars, organizing documents, and facilitating effective communication across departments to optimize productivity while ensuring confidentiality.
Overview
29
29
years of professional experience
Work History
Administrative Assistant
Carlton Fields
Tampa, Florida
02.2025 - Current
- Provided comprehensive administrative support to executive team, including scheduling and calendar management.
- Coordinated meeting logistics, managing room reservations, catering, and technical setups for seamless execution.
- Organized meetings to optimize time and resource utilization.
- Maintained efficient filing systems for easy access to critical documents.
- Streamlined administrative processes in collaboration with team members, enhancing overall workflow.
- Handled confidential documents systematically, adhering to established protocols.
- Managed customer contact database systems to ensure data accuracy and accessibility.
- Processed invoices using accounting software to ensure timely payments and maintain accurate financial records.
Executive Assistant to Dean of Nursing
USF College of Nursing
Tampa, FL
09.2024 - 11.2024
- Optimized daily schedules for dean of nursing by managing complex calendar.
- Recorded and distributed executive staff meeting minutes to ensure accurate documentation.
- Coordinated event planning and travel arrangements to support seamless execution.
- Provided on-site administrative support during events with dean to facilitate operations.
- Processed reimbursements to guarantee timely and accurate expense management.
Executive Assistant
MCR Health
06.2024 - 07.2024
- Managed calendar for CFO and vice president, coordinating schedules to optimize time management.
- Coordinated event planning and travel arrangements, facilitating seamless execution of corporate events.
- Documented meeting minutes for senior staff meetings, ensuring accurate records and follow-up on action items.
- Managed incoming phone calls for the office.
- Opening/distribution of mail, along with scanning checks for deposit.
Agent Ambassador
Berkshire Hathaway
07.2023 - 04.2024
- Coordinated onboarding processes for new agents and planned events to enhance team integration.
- Received all commission payments, reconciled and deposited to ensure agents get paid as quickly as possible.
- Assistant to Broker - Calendar Management, Set up meetings, Design Slides for presentations.
- Managed office supply orders to ensure operational readiness and support daily activities.
- Facilitated communication by answering phones and distributing mail efficiently.
HR Coordinator/Executive Assistant to Deputy Chief of Staff
Commonwealth of Pennsylvania/Office of The Governor
Harrisburg, USA
09.2015 - 06.2022
- Onboarding of all of Governor's Office Employees.
- Coordinated event logistics and travel reimbursement processes while assisting with onboarding and support for Governor's Interns.
- Managed calendar for scheduling appointments and meetings to ensure efficient time management for Deputy Chief of Staff.
- Work closely with Governor's Detail to provide access to Capital Building, Governor's Residence.
Receptionist/Office Assistant
Quandel Construction Management
Harrisburg, USA
01.1998 - 02.2015
- Greeted clients with professionalism, ensuring a positive first impression.
- Managed multi-line phone system to streamline call handling and enhance client communication.
- Documented meeting minutes to maintain accurate records of discussions.
- Oversaw mailroom operations, ensuring timely opening and distribution of mail to support office efficiency.
- Maintained inventory of supplies to ensure continuous availability for staff needs.
- Coordinated events, overseeing logistics to deliver seamless execution and positive attendee experiences.
- Updated job directory to reflect current employee roles and contact information.
- Engaged a cleaning company to ensure office cleanliness and hygiene standards were met. to maintain office cleanliness and hygiene standards.
Education
High School Diploma -
Central Dauphin High School
Harrisburg, PA01-1994
Skills
- Calendar and meeting management
- Event planning and coordination
- Travel arrangements and logistics
- Onboarding and administrative support
- Invoice and records management
- Database and document organization
- Data input and retrieval systems
- Confidential document handling
- Office management and coordination
- Email communication and professional correspondence
- Attendance tracking and appointment scheduling
- Issue resolution and team collaboration
- Workflow optimization and multitasking
- Time and priority management
- Critical thinking and analytical problem-solving
- Attention to detail and confidentiality handling
- Relationship management in conferences
Timeline
Administrative Assistant
Carlton Fields
02.2025 - Current
Executive Assistant to Dean of Nursing
USF College of Nursing
09.2024 - 11.2024
Executive Assistant
MCR Health
06.2024 - 07.2024
Agent Ambassador
Berkshire Hathaway
07.2023 - 04.2024
HR Coordinator/Executive Assistant to Deputy Chief of Staff
Commonwealth of Pennsylvania/Office of The Governor
09.2015 - 06.2022
Receptionist/Office Assistant
Quandel Construction Management
01.1998 - 02.2015
High School Diploma -
Central Dauphin High School