Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Kristin Singer

Sr. Executive Assistant
Belmont

Summary

Seasoned professional with over 25 years of executive-level administrative experience supporting C-Level and Senior Executives. Exceptional organizational skills and a detail-oriented approach foster positive relationships with clients and colleagues at all levels of an organization. Recognized for maintaining a positive attitude and strong team spirit while effectively managing independent tasks and thriving under pressure. Committed to delivering high-quality support that enhances operational efficiency and drives organizational success.

Overview

25
25
years of professional experience
1
1
Certification

Work History

Principal Executive Assistant to EVP Industries, Revenue and Marketing Cloud Engineering

Salesforce.com
04.2024 - Current
  • Currently support the EVP, Industries, Revenue and Marketing Cloud and his organization of 3000 Engineers
  • Manage a complex calendar that includes scheduling meetings across multiple time zones, conferences and group events
  • Make comprehensive and end-to-end global travel arrangements including flights, accommodations, ground transportation and visa processing
  • Act as a creative problem solver, liaison and facilitator in managing support responsibilities
  • Manage and execute high level meetings, off-sites, and events, including agenda preparation and logistics management
  • Relationship Management: Build and maintain strong relationships with internal and external stakeholders acting as a professional and courteous representative of the EVP of Industries.
  • Onboarding Support: Assist with onboarding new executive level hires as well as executive administrative assistant hires ensuring a smooth transition.
  • Team Collaboration: Collaborate with other administrative staff and departments to ensure seamless operations and support company-wide initiatives.

Sr. Executive Assistant to EVP Platform Engineering

Salesforce.com
03.2022 - 04.2024
  • Supported the EVP, Platform Engineering & his organization of 1200 Engineers and EVP Strategy Engineering
  • Responsible for complex Calendars, internal and external meetings including Staff Meetings, Skip Levels, 1:1s, Off-sites, Team Building including Foundation Volunteer in person and Virtual Events, and Town Hall Meetings
  • Communicated the needs of Executives to all organizational levels
  • Proven to use good judgment when handling confidential and sensitive material
  • Implemented meeting best practices and assist with prepping materials and setting agendas
  • Act as staff meeting facilitator, run the agenda, keep folks on topic and on time and identifying topics for future staff meetings
  • Expert in arranging Domestic and International travel, including necessary visa and passport documentation
  • Streamlined expense tracking and corporate credit card reconciliation process
  • Managed multiple projects and consistently make deadlines
  • Able to adapt and flexible to the constant change of priorities at a moments notice
  • Mentored several Sr. Administrative Assistants
  • Acheived Trailhead Ranger Certificiation

Sr. Executive Assistant to EVP CRM, Service Cloud Engineering

Salesforce
04.2015 - 03.2022
  • Supported the EVP CRM and Service Cloud Engineering and his organization of 1400 Engineers
  • Provided strategic calendar management and time planning support for executive
  • Coordinated internal and external meetings
  • Manage all travel logistics and reconciled all expenses on a monthly basis

Executive Assistant to SVP Sales, VP Engineering, VP Product, VP Operations

Salesforce (Data.com)
10.2011 - 04.2015
  • Supported the SVP WW Sales, VP North America Sales, VP Engineering, VP Product and VP Operations
  • I learned how to divide conquer all 5 Executives calendars and manage their daily schedules
  • Coordinated internal and external meetings for all 5 Executives and arranged travel and all logistics for the two Sales Executives who travel 3 of the 4 weeks of the month and reconciled all expenses after each trip
  • Assisted in onboarding Sales Account Executives and building the Sales Organization
  • Managed team building events

Executive Assistant to Managing Partners

Storm Ventures
09.2008 - 10.2011
  • Supported the three Founders and Managing Partners
  • Managed high volume, detailed coordination of calendars while maintaining flexibility with ever changing priorities
  • Responsible for complex and detailed domestic and international travel using online websites
  • Prepared presentations and special projects of a complex nature for executives and Board of Directors meetings
  • Responsible for creating new business profiles in Salesforce.com, updating data and distribute weekly reports to partners
  • Planned and organize detailed company’s Annual Meeting and End of Year Party; coordinating all logistics and details from beginning to end
  • Streamlined expense tracking and corporate credit card reconciliation process

Executive Assistant to the President/COO, VP WW Sales & VP Marketing

Xsigo Systems, Inc.
05.2007 - 09.2008
  • Supported the President and COO, VP Worldwide Sales and VP of Marketing
  • Assisted in onboarding Sales Account Executives and building the Sales Organization
  • Responsible for complex international and domestic travel including necessary passport/visa documentation
  • Coordinated and managed office operations and administrative responsibilities
  • Was responsible for organizing Board of Directors meetings, company-wide events, and intimate executive functions

Executive Assistant to VP WW Sales

Network Appliance
01.2006 - 05.2007
  • Company Overview: (A Network Appliance Subsidiary)
  • Supported the VP of WW Sales and his team of 110 Account Executives throughout North America, Asia, and Europe
  • Scheduled and managed complex domestic and international travel
  • Effectively managed extensive email/call volume, reviewed, delegated and organized all incoming email, call reports and general correspondence, responded promptly and appropriately
  • Administered and facilitated new hire on-boarding and training for new Sales employees
  • Prioritized, tracked multiple sales projects, and met deadlines by demonstrating problem solving, critical thinking, and follow through
  • Planned and organized all Sales related events

Executive Assistant to SVP Marketing

Network Appliance
11.2001 - 01.2006
  • Supported the SVP of Marketing and his team of 180 employees
  • Managed SVP’s calendar, scheduled meetings, press and media appearances, and customer meetings
  • Planned detailed and extensive travel itineraries
  • Managed and executed all events throughout North America that pertained to the Marketing Department

Executive Assistant to CEO

Network Appliance
11.2000 - 11.2001
  • Successfully supported the CEO and his staff with all their professional and personal administrative needs
  • Managed an extremely active and dynamic calendar with precision and tact, prioritizing conflicts and optimizing time allocation for both business and personal engagements. This included coordinated complex international and domestic travel and working alongside his personal pilot who flew the CEOs private jet.
  • Prepared presentations and financial materials for Board of Directors, executive planning and company wide meetings
  • Maximized the most effective use of the CEOs time and his organization by providing time and information management
  • Operational Partnership: Worked closely with the Chief of Staff to jointly manage the CEOs inbound and outbound requests and assist with special projects, press appearances and speaking engagements. Served as thought partner to the Chief of Staff and coordinated with other executive assistants to ensure operational alignment across the C-suite.
  • Processed and handled confidential information
  • Ad-hoc projects including researching information important to the CEO and his senior executive staff

Education

Bachelor of Science - Criminal Justice Administration

California State University Hayward
Hayward, CA

Skills

  • Skilled in G Suite tools
  • Salesforce platform proficiency
  • Proficient in Workday
  • Proficient in Slack
  • Quip
  • Proficient in Coupa solutions
  • Experience with Concur platform
  • Proficient in GoToMeeting
  • Experienced with Zoom meetings
  • GoToWebiner
  • Proficient in Serraview
  • WageWorks administration
  • Proficient in Microsoft Office Productivity Tools
  • Benevity
  • Effective decision-making
  • Skilled in handling multiple tasks
  • Effective client communication
  • Strong organizational skills
  • Attention to detail
  • High-level administrative coordination
  • Effective calendar coordination
  • Effective meeting facilitation
  • Expense management
  • Travel arrangements
  • Customer service
  • Information confidentiality
  • Professional and mature
  • Effective conflict resolution
  • Logistics and schedule management
  • Motivated self-learner
  • Dependable team member
  • Reliable and responsible
  • Attention to detail

Certification

Salesforce Agentblazer

Salesforce Ranger

Languages

Spanish
Native or Bilingual

Timeline

Principal Executive Assistant to EVP Industries, Revenue and Marketing Cloud Engineering

Salesforce.com
04.2024 - Current

Sr. Executive Assistant to EVP Platform Engineering

Salesforce.com
03.2022 - 04.2024

Sr. Executive Assistant to EVP CRM, Service Cloud Engineering

Salesforce
04.2015 - 03.2022

Executive Assistant to SVP Sales, VP Engineering, VP Product, VP Operations

Salesforce (Data.com)
10.2011 - 04.2015

Executive Assistant to Managing Partners

Storm Ventures
09.2008 - 10.2011

Executive Assistant to the President/COO, VP WW Sales & VP Marketing

Xsigo Systems, Inc.
05.2007 - 09.2008

Executive Assistant to VP WW Sales

Network Appliance
01.2006 - 05.2007

Executive Assistant to SVP Marketing

Network Appliance
11.2001 - 01.2006

Executive Assistant to CEO

Network Appliance
11.2000 - 11.2001

Bachelor of Science - Criminal Justice Administration

California State University Hayward

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Kristin SingerSr. Executive Assistant