Linda Henderson
CLINTON,MD
Summary
Experienced Executive Administrative Assistant skilled in meeting preparation, customer service, and managing confidential records. Proven ability to enhance executive efficiency through effective schedule coordination and meticulous document organization.
Overview
24
24
years of professional experience
Work History
Executive Administrative Assistant
Social Security Adminstration
Washington, dc
02.2002 - 11.2025
- Streamlined executive schedules to enhance time management efficiency.
- Developed filing systems that enhanced document retrieval speed and accuracy.
- Arranged transportation and accommodations for executive travel to ensure seamless itineraries. and itineraries for executive staff members.
- Prepared meeting agendas, documented minutes, and distributed notes to ensure all relevant personnel were informed.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Coordinated meeting and work schedules for staff teams and executives.
- Managed director's calendar and prepared meeting agenda and materials.
- Welcomed visitors at reception and guided them to appropriate meeting locations. upon arrival and directed them to their destination.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Made travel arrangements for employee trips and conferences.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Maintained company confidentiality and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Set up meeting and event logistics for senior management and updated calendars.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Took detailed notes in meetings and disseminated information afterward.
- Coordinated catering services for meetings, meeting food and beverage needs to support effective discussions. or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Researched and prepared information for presentations to high-level executives.
Education
High School Diploma -
Chamberlain Vocational High School
Washington, DC06-1983
Skills
- Schedule & calendar planning
- Streamlining schedules
- Meeting preparation
- Travel coordination
- Document management
- File organization
- Event coordination
- Customer service
- Phone etiquette
- Professional and mature
Timeline
Executive Administrative Assistant
Social Security Adminstration
02.2002 - 11.2025
High School Diploma -
Chamberlain Vocational High School