Lindsey Guzman Spaht
Vancouver,WA
Summary
Experienced Administrative Specialist with a proven record of excellence in data management and accounting processes. My current role as a Remote Bookkeeper at City Wide Facility Solutions involves processing contract billing, maintaining client records, and upholding data integrity. Proficient in 10-key data entry, Microsoft Office Suite, and renowned for meticulous attention to detail.
Overview
12
12
years of professional experience
Work History
Bookkeeper - Remote
City Wide Facility Solutions
Portland, OR
07.2024 - Current
- Support the management of supply data: NSA, SKUs, margin, price changes, supply chain, and invoice off-site locations.
- Provide data analytics to Controller/Director of Admin to support monthly status reports to President of open A/R and collection efforts.
- Assist Controller in investigating any variances in financials, while paying attention to completeness and accuracy.
- Prepare annual budget documents to support Controller's collaboration with GM/President on fiscal year forecasting.
Administrative Specialist - Remote
City Wide Facility Solutions
Portland, OR
09.2021 - 07.2024
- Process and send monthly contract billing using Business Central to ensure timely contract payment.
- Update and process client contracts in CRM in order to maintain accurate client records.
- Prepare and submit independent contractor pay for approval and check printing.
- Perform daily AR touches in order to collect past due payments.
Real Estate Broker & Showing Assistant
Keller Williams Realty
Portland, OR
04.2020 - 09.2021
- Conducted sales calls using Zillow and Cinc leads to build pipeline and expand customer base.
- Created customized home searches using RMLS, showed homes to prospective buyers, and wrote offer letters.
- Prepared listing presentations and comparative market analysis for listing appointments in order to win listings.
Administrative Assistant
Forrent.com
Portland, OR
01.2017 - 01.2018
- Processed monthly billing using Google Docs and Excel to issue reports and ensure accurate invoicing.
- Ran 20+ weekly reports using SalesForce to ensure efficient processing of client products and services.
- Update apartment listings on company website using SEO tactics to effectively promote advertisements.
Administrative Assistant
Lane Powell Law Firm
Portland, OR
09.2015 - 01.2017
- Scheduled appointments and reserved conference rooms for executive meetings and depositions in order to efficiently meet client needs.
- Prepared presentation binders by organizing case documents in order to effectively communicate evidence in court.
- Order office supplies and track inventory to maintain necessary stock of essential office items.
Administrative Assistant
University of Oregon Parking & Transportation Dept
Eugene, OR
07.2012 - 07.2015
- Reviewed daily deposit reports using mathematical skills to document sales and ensure accuracy.
- Recorded permit sales by organizing and categorizing information to track permit inventory.
- Edited and updated training manual using attention to detail to effectively train 5 new employees.
Education
BACHELOR OF ARTS - CINEMA STUDIES
UNIVERSITY OF OREGON
06.2015
Skills
- Proficient in Excel
- Billing Monthly Contracts
- Invoice Processing
- Contract Preparation
- Collections
- Database Management
Timeline
Bookkeeper - Remote
City Wide Facility Solutions
07.2024 - Current
Administrative Specialist - Remote
City Wide Facility Solutions
09.2021 - 07.2024
Real Estate Broker & Showing Assistant
Keller Williams Realty
04.2020 - 09.2021
Administrative Assistant
Forrent.com
01.2017 - 01.2018
Administrative Assistant
Lane Powell Law Firm
09.2015 - 01.2017
Administrative Assistant
University of Oregon Parking & Transportation Dept
07.2012 - 07.2015
BACHELOR OF ARTS - CINEMA STUDIES
UNIVERSITY OF OREGON
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