LUANA MATSUYAMA

• Enhanced project delivery efficiency by leading cross-functional teams in strategic initiatives.
• Aligned resources with organizational goals through effective program plan execution.
• Facilitated stakeholder meetings to address concerns and drive decision-making effectively.
• Managed daily program operations, ensuring compliance with policies and regulations.
• Conducted due diligence for Brazilian company, supporting broader M&A activities.
• Maintained project plans and KPIs to keep leadership and partners aligned.

• Supported Legal, Compliance, and Procurement with contracts, vendor agreements, and CLM workflows (MSAs, SLAs, CDAs, SOWs).
• Produced and edited executive presentations, SOPs, templates, and communications.
• Served as the main contact for cross-functional teams and external partners.
• Managed confidential regulatory and financial documents and resolved discrepancies.
• Prepared agendas, minutes, and follow-ups to align medical and compliance teams.
• Ran 3PRM reviews for new vendors to ensure compliance.
• Streamlined operational processes to enhance efficiency and reduce bottlenecks across multiple departments.
• Implemented data analysis tools to track key performance indicators and optimize workflow effectiveness.

• Ensured seamless operations by managing complex calendars for CFO and VP effectively.
• Facilitated international travel arrangements, adapting itineraries to accommodate last-minute changes efficiently.
• Executed expense reports in Concur, ensuring timely reimbursements and accurate financial tracking.
• Produced and refined correspondence, templates, and presentations independently, enhancing communication clarity.
• Organized off-site meetings, quarterly business reviews, and large conferences, overseeing all logistical details.
• Streamlined executive recruiting processes by scheduling interviews and escorting candidates during visits.
• Coordinated onboarding logistics for new hires, ensuring a smooth transition into the organization.
• Maintained confidentiality of sensitive financial documents and board materials, supporting secure information management.

• Served as liaison between the CEO and internal/external stakeholders with strict confidentiality.
• Coordinated domestic/international travel, itineraries, and high-touch logistics for the CEO and family.
• Drafted sensitive correspondence and legal/financial documents with high-quality formatting.
• Planned corporate and personal events, overseeing vendors, logistics, timelines, and budgets.
• Managed household operations, including staff schedules, vendors, maintenance, payroll, and expenses.
• Managed executive calendars, optimizing scheduling for meetings and travel arrangements.

• Participated in an international exchange program and completed full-time college studies while relocating to the United States. Focused on advancing academic credentials in business administration, communication, and management to support long-term career goals in operations and program management.

• Liaised between the CEO and stakeholders with strict confidentiality.
• Managed a constantly shifting executive calendar and communications.
• Coordinated domestic/international travel and high-touch logistics for the CEO and family.
• Drafted sensitive correspondence and legal/financial documents.
• Planned corporate and personal events (vendors, logistics, timelines, budgets).
• Managed household operations (staff, vendors, maintenance, payroll, expenses).

• Handled proposals, RFP submissions, contracts, and service agreements.