Madeline Brezeale
Austin
Summary
Detail-oriented Executive Administrative Assistant with experience supporting C-suite leaders and managing board governance. Expertise includes coordinating executive calendars, travel arrangements, and board meetings while driving cross-functional initiatives. Skilled in stakeholder relationship management and anticipating executive needs to balance priorities in fast-paced environments.
Overview
1
1
Certification
7
7
years of professional experience
Work History
Executive Administrative Assistant
Association of Certified Fraud Examiners (ACFE)
Austin
11.2021 - Current
- Provide executive-level support for up to four senior leaders, ensuring seamless day-to-day operations and effective prioritization of organizational objectives.
- Manage complex calendars for multiple executives, optimizing schedules and priorities to maximize productivity and organizational effectiveness.
- Coordinate executive meetings from planning through execution, including agendas, meeting materials, action items, and documentation.
- Coordinated high-impact meetings, executive communications, travel logistics, reporting, and strategic initiatives as a trusted partner.
- Arrange extensive domestic and international travel itineraries, including flights, accommodations, transportation, and supporting documentation.
- Developed presentations, reports, spreadsheets, flowcharts, and executive briefing materials for internal leadership and external stakeholders to support decision-making.
- Conduct research, compile data, prepare analyses, and create executive-level reports that support strategic decision-making.
- Managed projects and cross-functional initiatives from planning through completion, ensuring alignment with organizational goals.
- Maintain highly confidential correspondence, personnel information, and executive business matters with professionalism and discretion.
- Administer expense reporting processes with accuracy and timeliness.
- Develop and maintain electronic filing systems, records management processes, and databases that support accessibility and compliance.
- Oversee office operations including inventory management, mail processing, workspace readiness, and vendor coordination.
ACFE Foundation Liaison
Association of Certified Fraud Examiners (ACFE)
Austin
02.2021 - Current
- Serve as primary liaison to the ACFE Foundation Board of Directors, ensuring strong governance practices, effective communication, and successful administration of scholarship and fundraising initiatives.
- Coordinate all Foundation Board of Directors meetings, including scheduling, agenda development, board materials, meeting minutes, and follow-up communications.
- Facilitated prompt resolution of inquiries and requests as central point of contact for board members.
- Partner with Foundation leadership to administer scholarship programs, coordinate committee activities, and support fundraising initiatives.
- Reviewed and communicated quarterly financial information to board members, enabling informed governance decisions.
- Coordinated Foundation communications and project plans in Asana, ensuring accountability for deadlines and deliverables.
- Maintain governance records including board rosters, appointment documentation, and Foundation guidebooks.
- Manage Foundation and Research Institute website content, donor recognition updates, and scholarship communications.
- Establish scholarship application timelines and oversee evaluation processes to ensure timely program execution.
- Conduct scholarship eligibility verification and recipient background reviews while maintaining compliance with program standards.
- Prepare award communications and coordinate scholarship distributions with educational institutions.
- Collaborate with committees and leadership teams to communicate deadlines, policy updates, scoring processes, and program performance metrics.
Member Services Representative
Association of Certified Fraud Examiners (ACFE)
Austin
11.2019 - 11.2021
- Delivered high-quality member support for the world's largest anti-fraud organization while assisting with certification processes, operational administration, and customer relationship management.
- Guided members through certification requirements and resolved technical and program-related inquiries.
- Managed high-volume inbound and outbound communications while maintaining exceptional customer service standards.
- Processed registrations, orders, invoices, correspondence, and operational documentation.
- Reviewed Certified Fraud Examiner (CFE) applications and evaluated candidate experience against certification requirements.
- Compiled and verified data accuracy while supporting departmental administrative operations.
Education
Bachelor of Arts - Psychology
Texas State University
San Marcos, Texas08-2019
Skills
- Executive and C-suite support
- Calendar and meeting management
- Travel coordination
- Project management
- Asana project management
- Board governance support
- Donor relations management
- Stakeholder communication
- Program coordination
- Strategic planning support
- Expense management
- Process improvement
- Microsoft 365 suite
- Presentation development
- Records and document management
- Confidential information handling
- Digital content oversight
- Data organization strategies
Certification
- Certified Fraud Examiner (CFE), Association of Certified Fraud Examiners, 8/10/23
Timeline
Executive Administrative Assistant
Association of Certified Fraud Examiners (ACFE)
11.2021 - Current
ACFE Foundation Liaison
Association of Certified Fraud Examiners (ACFE)
02.2021 - Current
Member Services Representative
Association of Certified Fraud Examiners (ACFE)
11.2019 - 11.2021
Bachelor of Arts - Psychology
Texas State University