MARIA ACEVEDO
Turlock,CA
Summary
A dependable employee seeking opportunities to expand skills and contribute to company success. Considered hardworking, ethical, and detail-oriented. Clerical experience, working in challenging environments. Excited about the opportunity to take the next career step.
Dedicated administrative secretary with experience managing administrative teams and delegating tasks to accomplish operational goals. Knowledgeable about arranging authorizations, preparing work orders, and processing vouchers. Methodical and highly organized with good prioritization and planning abilities.
Overview
20
20
years of professional experience
Work History
Administrative Secretary
Roselawn High School
Turlock, CA
03.2025 - Current
- Managed daily office operations, ensuring efficient workflow and adherence to school policies.
- Coordinated scheduling for meetings, events, and appointments for faculty and administration.
- Maintained accurate records and files, supporting compliance with educational regulations and standards.
- Assisted in budget preparation by tracking expenses and processing purchase orders for school supplies.
- Streamlined inventory management processes for office supplies, reducing costs while maintaining essential resources.
- Enhanced office efficiency by organizing and maintaining filing systems, managing correspondence, and scheduling appointments.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Contributed to the development of long-term organizational goals by providing administrative support during strategic planning sessions.
- Responded to inquiries from callers seeking information.
- Emphasized accuracy and attention to detail with thorough proofreading efforts, ensuring error-free documentation for both internal and external communications.
Attendance Clerk
Turlock Junior High School
Turlock, CA
01.2024 - 03.2025
- Managed daily attendance records for over 800 students, ensuring accuracy and compliance with school policies.
- Collaborated with teachers and administration to address attendance-related issues effectively.
- Implemented new electronic attendance tracking system, enhancing data retrieval efficiency by 30%.
- Trained staff on attendance reporting procedures, improving consistency across departments.
- Developed communication strategies for notifying parents regarding student absences or tardiness.
- Maintained accurate records of all absences, truancy issues, and disciplinary actions.
- Input daily attendance information into office database for 1300 student school.
School Secretary
Modesto High School
Modesto, CA
06.2021 - 01.2024
- Monitored teachers' absence records in Aesop and Frontline to ensure accurate staffing and scheduling.
- Provided in-house coverage to support team functions and maintain workflow efficiency.
- Processed and submitted substitute pay claims through online platforms.
- Arranged transportation and accommodations for conference attendees.
- Utilized Concur system for expense management and reporting.
- Collaborated with bookkeeper to manage accounts related to travel and substitute pay claims.
- Managed monthly reconciliation of district visa transactions.
- Managed all subkey operations to ensure seamless functionality.
- Coordinated appointments and meetings to optimize administrator's time management.
- Coordinated field trip requests and ensured appropriate substitute coverage in absence of allocated substitutes.
- Generated and distributed daily absence reports to support workforce management.
- Addressed and managed teacher and substitute complaints to enhance workplace satisfaction and collaboration.
- Assisted in translating documents from English to Spanish.\nSupported communication efforts by providing accurate translations.\nFacilitated understanding between English and Spanish speakers through translation services.
- Coordinated preparation of substitute rosters and key access to facilitate effective classroom management.
Patient Benefits Coordinator
Turlock Smiles Dentistry
Turlock, CA
07.2020 - 06.2021
- Facilitated patient support by addressing treatment needs and navigating insurance benefits.
- Delivered exceptional support to patients by thoroughly explaining benefits and addressing inquiries.
- Executed precise service code completion by thoroughly analyzing patient insurance plans.
- Managed phone communications, appointment scheduling, and document scanning for patient records.
- Facilitated collection of out-of-pocket expenses from patients.
- Oversaw completion of treatment consent forms to enhance patient care processes.
- Coordinated with doctors and their assistants to ensure timely performance and scheduling of daily treatments.
Doctor's Assistant
Modesto Optometric Vision Center
MODESTO, CA
04.2006 - 07.2020
- Developed complete, accurate, and compliant patient care charts.
- Prepared standard admission orders for review by medical staff.
- Obtained patients' specialized care by coordinating referrals with primary care physicians, ophthalmologist, and other care providers.
- Managed efficient patient intakes, collecting histories, documenting vital signs, and updating charts.
- Preserved confidentiality of all patient information in line with HIPAA and internal guidelines.
- Prepared treatment rooms for patient examinations, keeping rooms neat and clean.
- Recorded patients' medical history, vital statistics, and information in medical records.
- Coordinated efficient office schedules based on patient and provider availability.
- Maintained team productivity by organizing charts, insurance forms, and patient documentation.
- Assisted with diagnosing patients by collecting tests results ordered by the optometrist.
Education
High School Diploma - General Education
Turlock High School
Turlock, CA06-2021
Skills
- Proficient in Spanish and English
- Proficient in managing multiple tasks
- Effective time management
- Analytical thinking
- Analytical reasoning
- Strategic task management
- Strategic planning
- Calendar management
- Consistently reliable
- Dependable
Languages
Spanish
Native or Bilingual
Timeline
Administrative Secretary
Roselawn High School
03.2025 - Current
Attendance Clerk
Turlock Junior High School
01.2024 - 03.2025
School Secretary
Modesto High School
06.2021 - 01.2024
Patient Benefits Coordinator
Turlock Smiles Dentistry
07.2020 - 06.2021
Doctor's Assistant
Modesto Optometric Vision Center
04.2006 - 07.2020
High School Diploma - General Education
Turlock High School