Summary
Overview
Work History
Education
Skills
Timeline
Generic

Maria Betancourt

Rosharon

Summary

Detail-oriented administrative professional skilled in office management, document control, and payroll administration. Proven ability to streamline processes and maintain high accuracy in data entry and compliance documentation. Dedicated office management expert with extensive experience in document control and payroll administration. Known for enhancing workflow efficiency and ensuring compliance with regulatory requirements, contributing to improved organizational productivity. Dedicated professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs. Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel, and special events. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Organized professional in administrative support known for high productivity and efficiency in task completion. Skilled in data entry, calendar management, and document preparation, ensuring smooth operational flow. Excel in communication, problem-solving, and time management, contributing to successful team collaboration and project execution. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Hardworking employee with customer service, multitasking, and time management abilities. Devoted to giving every customer a positive and memorable experience. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals. Experienced and dependable general worker with a proven track record of efficiently completing tasks in various settings. Skilled in manual labor, equipment operation, and maintaining a clean and organized workspace. Safety-conscious with a strong work ethic and the ability to adapt to different environments. Ready to contribute to a dynamic team and make a positive impact. Proactive and versatile professional with a dedication to quickly adapting to new challenges. Strong problem-solving abilities and a proven track record of fostering strong relationships with clients and team members. Focused on supporting team success and achieving positive results. Adaptable professional with a quick-learning ability and a talent for adjusting to new environments. Skilled in rapidly acquiring new knowledge and applying it effectively. Driven by a passion for continuous learning and successfully navigating change. Motivated student eager to apply classroom knowledge to real-world experiences, with a strong willingness to learn and contribute. Effective communicator with a collaborative mindset, ready to bring fresh perspectives and a strong work ethic to any team. Customer-focused individual with a passion for delivering exceptional service. Strong interpersonal skills with a talent for effectively addressing concerns. Committed to improving customer satisfaction and driving positive outcomes.

Overview

6
6
years of professional experience

Work History

Administrative Assistant

RUS
Channelview
01.2023 - Current
  • Managed office supplies and inventory for efficient daily operations.
  • Maintained organized filing systems to support information retrieval.
  • Developed and implemented office procedures for improved workflow efficiency.
  • Supported onboarding processes for new employees to ensure smooth integration.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.

Document Control Clerk

RUS Industries
Channelview
01.2023 - Current
  • Organized files and records for easy access by team members.
  • Maintained accurate documentation of company policies and procedures.
  • Reviewed and edited documents for clarity and correctness.
  • Coordinated with departments to gather necessary information for reports.
  • Processed incoming requests for documentation from internal staff.
  • Implemented filing systems to enhance retrieval efficiency and accuracy.
  • Ensured compliance with regulatory requirements in all documentation processes.
  • Created technical documents and updated throughout document lifecycle.
  • Coordinated closely with team members to resolve any discrepancies between different versions of documents.
  • Maintained an organized filing system for easy retrieval of documents when needed.
  • Monitored the status of documents throughout their lifecycle, from creation to archiving.
  • Developed change orders to document out-of-scope adjustments or additions.
  • Responded promptly to inquiries regarding document availability, access rights.
  • Analyzed existing documentation and identified areas for improvement.
  • Communicated to identify and meet documentation needs.
  • Drafted and updated vital company documents and records.
  • Inspected and proofread documents to check accuracy.
  • Directed team to deliver accurate and well-written documents.
  • Maintained reference library by organizing electronic and hard copies.
  • Prepared style guidelines outlining standards to produce clear and on-target content.
  • Distributed copies of documents to professionals.
  • Assisted in developing policies and procedures related to document management activities.
  • Developed document templates for ease of use in standardizing document production.
  • Created new documents by collecting and analyzing data from various sources.
  • Provided technical assistance with document formatting issues as requested by staff members.
  • Researched and gathered information for inclusion in project documentation and deliverables.
  • Identified trends and provided feedback to customers on compliant documentation requirements for services provided.
  • Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
  • Completed documents and work requests according to company standards.
  • Kept electronic content legal, secure and accessible for relevant internal and external parties.
  • Assisted end users with resolving electronic content access issues while maintaining security standards.
  • Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
  • Uploaded documents to control sites, tracked transmittals and coordinated revisions.
  • Monitored activities to assess compliance with records policies and document management regulations.
  • Administered document access and revision rights to personnel to maintain documentation integrity.
  • Filled out and stored transmittal logs for permanent records.
  • Destroyed obsolete and outdated records using company-mandated procedures.
  • Identified department and user document management requirements by conducting in-depth needs assessments.
  • Gathered and distributed content management system training materials to users.

Electrical Journeyman

RUS Industries
Channelview
01.2023 - Current
  • Installed electrical systems according to local codes and safety regulations.
  • Diagnosed electrical issues using specialized testing equipment and tools.
  • Collaborated with project teams to ensure timely completion of electrical installations.
  • Trained apprentices on electrical techniques and safety protocols.
  • Conducted routine maintenance on electrical systems to prevent failures.
  • Interpreted blueprints and technical drawings for project execution.
  • Ensured compliance with safety standards in all electrical work performed.
  • Assisted in the development of project schedules and resource allocation plans.
  • Ensured that all necessary permits were obtained prior to beginning any project.
  • Troubleshot and repaired complex electrical systems.
  • Ensured compliance with safety regulations when working around high voltage lines or equipment.
  • Coordinated with contractors to ensure that electrical installations were completed correctly according to building codes.
  • Provided technical support to electricians and apprentices in the field.
  • Replaced defective circuit breakers with new ones of the same type per manufacturer's specifications.
  • Maintained detailed records of all work performed including parts used, labor time and job cost estimates.
  • Reviewed blueprints to plan layout of wiring system for new construction projects.
  • Assisted in the installation of conduit runs for new construction projects.
  • Repaired or replaced faulty wiring in existing circuits.
  • Connected wires to circuit breakers, transformers or other components according to diagrams or schematic drawings.
  • Built control panels for various applications using blueprints and schematics.
  • Installed lighting fixtures such as recessed lights, track lights and chandeliers.
  • Followed electrical code manuals to install and repair electrical systems.
  • Took ownership of electrical crew schedule, developing short- and long-term look ahead schedules to align with execution plans.
  • Functioned as crew leader, overseeing work of lower-level licensed electricians and trade helpers.
  • Reviewed and monitored cost and man-hour budget for installation process to develop staff facilities, equipment, and tool requirement plan.
  • Provided technical supervision and support to Instrumentation and Electrical (I&E) supervisors, Instrument, and electrical planners and contract personnel.
  • Generated highly productive cycle times for labor, equipment, and materials, identifying and evaluating job cost reduction strategies.
  • Meticulously tested installations to check continuity of circuits and compatibility and safety of components using test equipment such as ohmmeter, amp meter, voltmeter and oscilloscope.
  • Initiated updated drawing package to increase manufacturing productivity.
  • Pulled insulated wires or cables through conduits to complete circuits.
  • Connected wires to circuit breakers, junction boxes and components in residential and commercial properties.
  • Installed conduits or pipes inside partitions, walls or other designated, concealed areas.
  • Used power construction equipment, measuring devices and testing equipment to complete electrical installations.
  • Dismantled electrical components using hand tools to disconnect and restore wiring connections.
  • Installed leads and connected cables to motors, apparatus and equipment.
  • Performed troubleshooting and diagnosis on malfunctioning systems or components.
  • Inspected electrical components to identify hazards, defects, or potential repairs in compliance with codes.
  • Supervised apprentices and assessed completed tasks, offering guidance and encouragement.
  • Advised management on issues of safety in continued equipment operation.
  • Collaborated with architects on electrical systems design for new construction.

Time Clerk

RUS Industries
Channelview
01.2023 - Current
  • Maintained accurate time records for all employees at RUS Industries.
  • Processed weekly payroll submissions in a timely manner.
  • Coordinated with department managers to ensure compliance with attendance policies.
  • Updated employee timekeeping systems regularly for accuracy and efficiency.
  • Assisted in resolving time-related discrepancies with staff members promptly.
  • Monitored employee attendance patterns to identify potential issues early.
  • Generated routine reports to track time usage across departments effectively.
  • Created reports detailing any discrepancies in attendance records or payroll calculations.
  • Resolved disputes between supervisors and employees over hours worked or paid holidays taken off.
  • Generated reports to track employee productivity levels.
  • Performed regular maintenance checks on all time-tracking equipment.
  • Calculated hours worked, deductions, bonuses, commissions and other pay elements.
  • Collaborated with HR department to develop strategies for improving efficiency of time tracking processes.
  • Handled inquiries from employees regarding their paychecks or benefits packages.
  • Managed employee vacation and sick leave requests.
  • Provided customer service support to employees regarding their payroll inquiries.
  • Monitored compliance with labor laws concerning overtime payments and minimum wage regulations.
  • Prepared documents such as tax forms, garnishments and direct deposits.
  • Updated personnel files with changes in job titles or salaries.
  • Provided training to new employees on company policies related to time management.
  • Processed payroll for staff members on a biweekly basis.
  • Assisted customers in resolving time-related queries and issues.
  • Reviewed timesheets for accuracy prior to submitting them for processing.
  • Documented details of disciplinary action taken against employees who violated attendance rules.
  • Investigated reasons behind late arrivals or early departures from work.
  • Responded promptly to customer complaints about incorrect timekeeping information.
  • Compiled monthly reports summarizing total hours worked by each employee.
  • Conducted audits to ensure accuracy of data entry into the system.
  • Managed payroll for temporary, hourly, and salaried employees.
  • Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
  • Protected payroll operations and maintained employee confidence by keeping information private.
  • Processed and issued employee paychecks, statements of earnings and deductions.
  • Handled payroll help desk and answered questions regarding correct and accurate payroll time entry.
  • Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
  • Calculated employees' leave time by comparing available hours against listed hours.
  • Voided checks and issued stop payment orders to correct payroll discrepancies.
  • Identified, researched and resolved issues with hours worked.
  • Investigated and addressed payroll discrepancies, liaising between staff and administrative team to expedite error resolution.
  • Secured personal and payroll information in compliance with federal regulations.
  • Ensured compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Managed and maintained confidential employee payroll records.
  • Handled and resolved employee payroll queries in a timely and professional manner.
  • Prepared and distributed payslips to employees.
  • Coordinated the direct deposit setup and adjustments for employees.
  • Managed payroll and time and attendance systems.
  • Processed new employee paperwork and entered information into payroll system.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
  • Recorded adjustments to previous pay-related errors.
  • Prepared and balanced end-of-period reports and reconciled payroll issues.
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Prepared end-of-period payroll tax returns.
  • Provided pay-related information to employees and managers on benefit plans, tax issues and collective bargaining provisions.
  • Coordinated special programs and donation drives involving payroll deductions.

Timekeeper & recruiter

Bilfinger Westcon Industries
Deer Park
02.2020 - 01.2023
  • Recorded employee attendance and hours accurately for payroll processing.
  • Ensured compliance with labor laws and company policies regarding timekeeping.
  • Managed timekeeping systems by updating employee records regularly.
  • Assisted with scheduling staff shifts to meet operational needs effectively.
  • Resolved discrepancies in timecards through thorough investigation and communication.
  • Collaborated with management to streamline timekeeping processes for efficiency.
  • Maintained confidentiality of sensitive employee information related to attendance records.
  • Verified accuracy of timesheets before submitting them for processing.
  • Collaborated with Human Resources staff to resolve discrepancies related to payroll issues.
  • Participated in meetings with department heads to discuss strategies for improving efficiency within the organization's timekeeping process.
  • Generated reports detailing employee absences, tardiness, and overtime hours worked.
  • Entered and verified timekeeping data with consistent reviewed, corrections and deletions.
  • Maintained confidentiality around sensitive employee information at all times.
  • Reviewed and approved production timecards daily.
  • Investigated any irregularities reported in the system and took corrective action as needed.
  • Maintained accurate records of employees' hours worked, including overtime and vacation time.
  • Resolved inquiries from employees concerning their paychecks or other payroll-related matters.
  • Processed new hire paperwork and entered information into the payroll system.
  • Created day-off schedules and monitored available and used days off for each employee.
  • Reconciled timekeeping records with general ledger accounts monthly.
  • Performed routine maintenance tasks such as backing up files and archiving old records.
  • Coordinated with HR teams to track and report on attendance.
  • Ensured proper deductions were taken from employee paychecks based on benefits chosen.
  • Monitored employee attendance to ensure compliance with company policies.
  • Audited incoming and outgoing shift data to verify accuracy of assigned shifts.
  • Assisted in the preparation of payroll reports on a weekly basis.
  • Provided support during internal audits by responding to queries regarding payroll documents and transactions.
  • Created training materials for staff members related to timekeeping procedures.
  • Developed procedures for tracking changes in personnel status such as terminations, transfers, and promotions.
  • Advised managers on appropriate disciplinary action when necessary, due to attendance violations.
  • Connected with floor leads to compile attendance sheets at beginning of each shift and distribute information.
  • Conducted research on wage laws, regulations, and best practices for payroll processes.
  • Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
  • Calculated employee leave time by comparing available hours against listed hours.
  • Calculated accurate wages, including overtime, salary increases and bonuses.
  • Managed weekly payroll duties and submitted data to payroll contractor.
  • Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
  • Handled payroll help desk and answered questions regarding correct and accurate payroll time entry.
  • Managed payroll for temporary, hourly, and salaried employees.
  • Investigated and addressed payroll discrepancies, liaising between staff and administrative team to expedite error resolution.
  • Established employee payroll files and updated existing files with new information.
  • Secured personal and payroll information in compliance with federal regulations.
  • Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
  • Voided checks and issued stop payment orders to correct payroll discrepancies.
  • Identified, researched and resolved issues with hours worked.
  • Coordinated child support deductions and distributed wage assignments.
  • Processed and issued employee paychecks, statements of earnings and deductions.
  • Handled and resolved employee payroll queries in a timely and professional manner.
  • Tracked and managed employee leave balances, including vacation, sick, and personal leave.
  • Utilized payroll software efficiently to process payroll and generate necessary reports.
  • Assisted with year-end payroll tasks, including the preparation of W-2 forms and other tax documents.
  • Assisted in the preparation of tax reports and the filing of payroll taxes.
  • Prepared and distributed payslips to employees.
  • Conducted audits of payroll accounts to ensure accuracy and compliance.
  • Updated payroll records by recording changes including exemptions, insurance coverage, and job title and department transfers.
  • Ensured compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Prepared reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Provided support during financial audits related to payroll.
  • Coordinated the direct deposit setup and adjustments for employees.
  • Managed and maintained confidential employee payroll records.
  • Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
  • Maintained up-to-date payroll records by recording employee exemptions, transfers and resignations.
  • Trained new employees on company timekeeping systems.
  • Recorded adjustments to previous pay-related errors.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Compiled statistics, statements and reports on pay and benefits to submit to department heads.
  • Managed payroll and time and attendance systems.
  • Verified past employment of candidate hires.
  • Posted work hours completed to files to properly bill clients.
  • Tracked employee vacation, personal and sick leave earnings and use.
  • Processed new employee paperwork and entered information into payroll system.
  • Prepared and balanced end-of-period reports and reconciled payroll issues.
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Processed and issued paychecks and earnings statements.
  • Provided pay-related information to employees and managers on benefit plans, tax issues and collective bargaining provisions.
  • Prepared end-of-period payroll tax returns.
  • Coordinated special programs and donation drives involving payroll deductions.
  • Kept informed on tax law changes that applied to payroll process.
  • Collaborated with hiring managers to define job requirements and candidate profiles.
  • Developed and maintained strong relationships with candidates throughout the recruitment process.
  • Utilized applicant tracking systems to manage candidate applications effectively.
  • Conducted interviews to assess candidate qualifications and cultural fit.
  • Coordinated recruitment events and job fairs to attract potential candidates.
  • Provided training and guidance to junior recruiters on best practices and tools.
  • Analyzed recruitment data to identify trends and improve hiring strategies.
  • Streamlined onboarding processes for new hires to enhance their experience.
  • Reviewed resumes, conducted phone screens, and managed candidate pipelines.
  • Explained job duties, compensation and benefits to potential candidates.
  • Reviewed resumes, conducted phone screens, and managed candidate pipelines.
  • Reviewed requests for leave of absence and ensured all required forms were completed accurately.
  • Sourced and screened potential candidates for open positions.
  • Reviewed employment applications, candidate backgrounds, skills, compensation needs and other qualifications.
  • Coordinated background checks on successful candidates prior to offer acceptance.
  • Collaborated with hiring managers to understand position requirements.
  • Developed job descriptions and postings to attract qualified applicants.
  • Provided ongoing support throughout the entire recruitment life cycle processes.
  • Negotiated salaries and other employment terms with successful applicants.
  • Maintained Applicant Tracking System records of all applicants.
  • Developed recruitment strategies to achieve required staffing levels for assigned requisitions.
  • Identified best practices for recruiting process improvement.
  • Advertised and promoted open positions using social media and digital marketing procedures.
  • Worked with senior leadership to develop comprehensive recruitment strategies for long-term implementation.
  • Conducted in-depth interviews with top candidates to assess skills and fit.
  • Assisted in onboarding of new hires by providing orientation materials and training sessions.
  • Provided hiring status updates to HR and managers for comprehensive oversight.
  • Monitored applicant tracking system actions to support hiring deadlines and streamline candidate experiences.
  • Trained and mentored newer recruiters in successful strategies for interviewing and qualifying candidates.
  • Organized recruitment activities such as career fairs, campus visits.
  • Managed candidate activity within Applicant Tracking System (ATS).
  • Created and maintained positive relationships with hiring managers and HR business partners.
  • Facilitated job application processes for qualified candidates.
  • Provided feedback to unsuccessful applicants on the status of their applications.
  • Read, analyzed, and interpreted various internal and external documents and reports.
  • Referred suitable candidates to relevant departments for additional assessment.
  • Ensured compliance with applicable laws and regulations regarding recruitment activities.
  • Managed employee referrals program including tracking progress and awarding incentives.
  • Developed and maintained a network of contacts to help identify and source qualified candidates.
  • Fostered relationships with hiring managers to understand departmental hiring needs.
  • Maintained candidate pipelines for high-volume roles, ensuring a constant flow of talent.
  • Managed full-cycle recruiting process, from sourcing candidates to extending offers.
  • Advised hiring managers on interview techniques and selection criteria.
  • Provided a positive candidate experience throughout the recruitment process.
  • Updated and maintained candidate records in the recruitment database.
  • Utilized various sourcing methods including social media, job boards, and networking events.
  • Conducted initial phone screens and coordinated interview schedules with hiring managers.
  • Conducted reference and background checks on prospective employees.
  • Hired employees and processed hiring-related paperwork.
  • Sourced, qualified and conducted screening interviews with job candidates.
  • Informed job applicants of duties and responsibilities, compensation, and benefits.
  • Searched for qualified job candidates using computer databases, media advertisements or employee referrals.
  • Interviewed job applicants to obtain information on work history, education or job skills.
  • Scheduled or conducted new employee orientations.
  • Developed or implemented recruiting strategies to meet current or anticipated staffing needs.
  • Selected qualified job applicants or referred to managers to make hiring recommendations.
  • Conducted exit interviews and completed employment termination paperwork.
  • Maintained current knowledge of equal employment opportunity and affirmative action guidelines and laws.
  • Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
  • Analyzed employment-related data and prepared reports.
  • Addressed harassment allegations, work complaints or other employee concerns.

Education

GED -

Brazosport College
Lake Jackson, TX

Skills

  • Office management
  • Document control
  • Payroll administration
  • Data entry
  • Compliance documentation
  • Customer relationship management
  • Office equipment maintenance
  • Spreadsheets
  • Microsoft Word
  • Administrative support
  • Team bonding
  • Microsoft Excel
  • Confidential document control

Timeline

Administrative Assistant

RUS
01.2023 - Current

Document Control Clerk

RUS Industries
01.2023 - Current

Electrical Journeyman

RUS Industries
01.2023 - Current

Time Clerk

RUS Industries
01.2023 - Current

Timekeeper & recruiter

Bilfinger Westcon Industries
02.2020 - 01.2023

GED -

Brazosport College

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Maria Betancourt