Marisol Chavez
Gilbert,AZ
Summary
Seeking a position with the potential for growth and advancement utilizing my present and growing skills.
Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings and providing customer assistance.
Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
33
33
years of professional experience
Work History
Administrative Specialist Sr.
Mesa Community College
04.2012 - Current
- Daily use of of College systems (Student Information Systems (SIS), Financial Management System (FMS), Human Capital Management System (HCM), ERS, Canvas, 25 Live, Email
- Coordinated office operations and maintained effective communication among departments.
- Supported scheduling and logistics for meetings and events, ensuring smooth execution.
- Managed electronic and paper filing systems to enhance data retrieval efficiency.
- Assisted in preparing reports and documents, ensuring accuracy and compliance with standards.
- Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
- Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.
- Facilitated communication between departments, organizing meetings and distributing essential information.
- Enhanced team productivity by providing administrative support and coordinating daily operations.
- Handled incoming and outgoing mail.
- Collaborated closely with human resources personnel to ensure timely processing of new hire paperwork, benefits administration, and employee record updates.
- Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows.
- Maintained a professional work environment by establishing clear office policies and procedures.
- Provided exceptional reception services such as answering phone calls professionally, directing them appropriately while maintaining visitor logs.
- Scheduled meetings booked meeting rooms and prepared meeting agendas.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Respite Care Provider
Affinity Family Care
01.2017 - 07.2017
- Provided compassionate care to individuals with diverse needs, ensuring safety and comfort.
- Assisted clients with daily living activities, promoting independence and well-being.
- Developed personalized care plans in collaboration with families and healthcare professionals.
- Monitored and documented client progress, adapting strategies to meet changing needs.
- Assisted patients with personal hygiene tasks, promoting dignity and wellbeing.
- Enhanced patient comfort with compassionate and attentive support during daily activities.
- Developed strong rapport with patients, fostering trust and open communication while providing respite care services.
Office Coordinator II
Mesa Community College
01.2001 - 01.2004
- Daily use of of College systems (Student Information Systems (SIS), Financial Management System (FMS), Human Capital Management System (HCM), ERS, Canvas, 25 Live, Email
- Train and supervise student workers
- Assist with faculty orientations
- Maintain all approved Innovative Projects for MCC Campus
- Coordinate all travel and catering for CTL Department
- Update and maintain inventory of CTL capital equipment and books
- Prepare and maintain confidential personnel and payroll records
- Maintain CTL Conference and CTL Lab Room schedule
- Troubleshoot basic computer problems in CTL Lab
- Take minutes at meetings
- Compose correspondence; format, type, transcribe, proofread, file, copy, and distribute a wide variety of documents
- Daily use of standard office equipment
- Process incoming and outgoing mail
- Center for Teaching and Learning Department
Office Assistant/PBX Operator
Mesa Community College
01.1993 - 01.1996
- Operate main PBX Switchboard
- Daily use of standard office equipment
- File, fax
- Inventory and order office supplies
- Computer Information Services Department
Administrative Secretary III
Mesa Community College
01.2004 - 2012
- Daily use of CFS (College Financial Systems) PeopleSoft, (HRMS), Web Financials, SIS (Student Information Systems), & MEMO/Zimbra (email), & BOEXI
- Prepare and process documents related to payroll, student status, course scheduling, book adoptions, budgets, and requisitions for both Social and Cultural Science Department
- Register students for classes in SIS system, process overrides and drop adds
- Prepare requisitions for Social and Cultural Science, Model UN, Honors, and Summer Study abroad programs
- Coordinate and prepare travel for study abroad programs, and field trips
- Update FileMaker Pro Database with class schedule, book data, and faculty data
- Prepare and distribute student questionnaire evaluations for faculty
- Log absences for faculty on HRMS system
- Maintain confidential payroll files and processes related documents, including payroll deductions
- Format, type, transcribe, and proofread a variety of documents
- Direct the work of clerical staff
- Screen and route calls and visitors and provide a variety of information requiring specialized knowledge of the assigned area
- College—Social and Cultural Science Department
Administrative Secretary
Mesa Community College
01.1996 - 2001
- Coordinate and organize appointments and meetings with administrators, faculty, staff, students, and outside vendors
- Price, prepare, and process purchase orders for all campus hardware and software
- Receive and check in all hardware and software campus-wide
- Maintain and update inventory of campus-wide software
- Maintain and update Off-Campus Equipment Checkout campus-wide
- Monitor department budget
- Answer phones and respond to inquiries regarding computer usage from faculty, staff, and students
- Log trouble calls on McAfee System daily to schedule computer service campus-wide
- Maintain and update telephone bills for all T1-lines, cellular, and modem lines
- Ordered and maintained all cell phone and pagers on campus
- Prepare and distribute MCC phone directory
- Operate PBX Switchboard
- Establish and maintain excellent working relations with Administrators, faculty, and staff
- Computer Information Services Department
Education
Associates - General Studies
Mesa Community College
03-2008
High School Diploma - undefined
Marcos de Niza High School
01-1992
Skills
- Order processing
- Confidential document control
- Registration processing
- Time and labor control
- Documentation and recordkeeping
- Confidentiality and data protection
- Supply inventory control
- Customer service
- Administrative procedures
- Excel spreadsheets
- Computer proficiency
- Microsoft Excel
- Follow-up skills
- Documentation
- Administrative support
Interests
PTA – Parent Teacher Association, PSA Professional Staff Association @ Mesa Community College, ASU Hispanic Mother Daughter Program
Timeline
Respite Care Provider
Affinity Family Care
01.2017 - 07.2017
Administrative Specialist Sr.
Mesa Community College
04.2012 - Current
Administrative Secretary III
Mesa Community College
01.2004 - 2012
Office Coordinator II
Mesa Community College
01.2001 - 01.2004
Administrative Secretary
Mesa Community College
01.1996 - 2001
Office Assistant/PBX Operator
Mesa Community College
01.1993 - 01.1996
High School Diploma - undefined
Marcos de Niza High School
Associates - General Studies
Mesa Community College