Marissa Cardenas
Houston,TX
Summary
Reliable and versatile administrative professional with over 20 years of experience supporting executives and managing office operations. Proven track record in streamlining workflows, handling confidential information, coordinating logistics, and improving overall office efficiency. Bilingual in Spanish with strong communication and interpersonal skills.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Office Manager / Personal Assistant
Stedman West Interests
07.2007 - Current
- - Coordinated office operations to ensure organizational effectiveness.
- - Managed daily mail distribution and maintained inventory of office supplies.
- Assisted in executing special projects and offered necessary administrative support.
- - Composed correspondence, presentations, reports, and other executive documents.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
- Aided executive in personal tasks such as running errands when needed.
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately.
Executive Administrative Assistant
Projects and Industrial Products
05.2002 - 06.2007
- - Provided administrative support for all departments and managed confidential information.
- - Greeted visitors, handled incoming calls, and supported office operations.
- - Maintained inventory, ordered supplies, and coordinated with vendors for best pricing.
- - Organized company events, team-building activities, and holiday gatherings.
- - Scheduled meetings, prepared agendas, and supported executive staff with documentation.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Improved office efficiency by implementing new filing systems and document management processes.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
Education
Associate of Arts - Photographic, Film, and Video Technology
Houston Community College
Houston, TX05.2002
Skills
- - Office Management
- - Executive Support
- - Calendar & Travel Coordination
- - Vendor Relations & Supply Management
- - Confidential Data Handling
- - Event Planning & Coordination
- - Communication & Customer Service
- - Fluent in Spanish (Bilingual)
Certification
City of Houston High Rise Fire Warden Certified.
Languages
Spanish: Native/Bilingual Proficiency
Timeline
Office Manager / Personal Assistant
Stedman West Interests
07.2007 - Current
Executive Administrative Assistant
Projects and Industrial Products
05.2002 - 06.2007
Associate of Arts - Photographic, Film, and Video Technology
Houston Community College
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