Marlene Paul
Wagman Heavy Civil, Inc.
Nottingham,PA
36
years of professional experience
Achieved consistent support for accounting teams through extensive 20 years of experience. Targeting role as accounting assistant or within A/R, A/P, or clerical departments to drive continued professional growth and operational excellence.
Work History
Field Administrator
3 Years 3 Months- Temporary Field Office Manager for a project that is over $245 million
- Helping the HR Department and Recruiters with employee orientations
- Order office supplies as needed
- Order water and ice for the office and field
- Order dumpsters and Porta Johns for the jobsite, getting them exchanged or cleaned as needed
- Obtain Heavy Equipment Permits for moving them onsite or to other jobs
- Receiving Vendor Invoices, getting them approved, coding them to the correct phase codes and cost types and sending them to Accounts Payable for payment
- Reserving hotel rooms for our Field employees
- Registering new trucks at the Delaware DMV when needed
- Setup business and holiday lunches
- Update Miss Utility Tickets
- Order new phones and I-pads from the main office for employees when needed
- Enter the timesheets for the Wagman office employees on-site and for the superintendents
- Enter expenses for the superintendent and main foreman along with my expenses
- Other various duties when needed
AR/AP Specialist
1 Year 1 Month- Billing Customers on AIA billing, regular Invoices, Procore, Textura, GCP ay and SupplyPro for Retaining Wall installation
- Collections of overdue Invoices
- Checking on retainage, billing if necessary and collections
- Bank Reconciliations for the Operating and Payroll Accounts
- Sorting mail
- Depositing Checks via bank scanner
- Review pricing on AP Invoices, get them approved, enter them to Quickbooks and pay Vendor Invoices when they're due
- Help answer phones
- Setup weekly time cards for the men in the field to be filled out by them
- Pay sales & use tax every month on the 20th
Project Coordinator
1 Year 9 Months- Maintain and update Top Builder with bids and statuses
- Obtain Certificates of Insurance for Jobs
- Obtain Dun & Bradstreet or Experian reports for prospective companies
- Obtain Permits for Jobs
- Enter change order proposals and approvals into Spectrum
- Maintain Subcontract Contracts, Change Orders, Certificates of Insurance, W-9's
- Obtain Bonds
- Assist Estimators or Project Managers in bidding process
- Assist Project Managers with Submittals, Requests for Information, Operation and Maintenance Manuals, Warranty Letters and As-Builts
Accounting Assistant
23 Years 11 Months- Assist Vice President/Chief Financial Officer with daily office functions
- Help manage front office in Vice President/CFO’s absence
- Reconcile bank accounts
- Assist in the six month/annual audits, file quarterly and year end taxes (940- 941/Schedule B, SUTA & FUTA)
- Run checks for Insurance, Union Benefit payments and various A/P Invoices
- Assist Payroll Administrator with payroll
- Compile company information for prequalifications
- Provide general accounting duties as necessary
Office Manager
1 Year 11 Months- Provided general accounting duties
- Billed and assisted with accounts receivable, collections and payroll
- Scheduled appointments for environmental technicians
- Reviewed reports for accuracy
- Ensured a high level of client relations
- Tracked and ordered supplies for the office and environmental field operations
Office Manager
2 Years 11 Months- Billed customers
- Generated daily and weekly repair reports
- Dispatched and distributed workload for mechanics
- Handled customer service requests
- Ordered supplies
Accounts Receivable
1 Year 11 Months- Billed nursing homes (e.g., prescriptions)
- Handled all telephone inquiries relating to nursing home prescription billing
- Collected outstanding balances on overdue accounts and posted payments
- Assisted medical supply department with filing and collections
- Consulted third party insurance companies on a daily basis
Accounts Receivable
2 Years 11 Months- Billed customers (e.g., prescriptions, store charges)
- Collected outstanding balances on overdue accounts and posted payments
- Consulted third party insurance companies on a daily basis
Teller
1 Year 11 Months- Performed general accounting duties (e.g., cashed checks, balanced expense reports)
- Deposited large sums of money on a daily basis
- Provided integral duties involving daily computer operations
Assistant Head Teller
1 Year 11 Months- Performed general office duties
- Assisted new employees in teller positions
- Acted as Head Teller when Head Teller was absent
- Counted all money received in the vault on a weekly basis
Education
Associate Degree - Business Management
High School
Skills
Clerical experience
Project coordination
Excellent communication skills
Accounting systems
AS400
Viewpoint/Vista Software
Payroll
Customer service
Computer literacy
QuickBooks
Accounts receivable
Attention to detail
Microsoft Excel
Bookkeeping
Accounting
Tax
English
Administrative experience
Computer operation
Account reconciliation
Office experience
Filing
Bank reconciliation data entry
Data Entry
Accounting software
Invoice data entry
Accounts Receivable / Payables
Order entry
Organizational skills
Basic math
Microsoft Excel
Word
Outlook and internet applications
Office management
Maintenance
Reconciliations/Journal Entries
Dispatching
General ledger accounting
Microsoft Word
Languages
English - Fluent
Additional Information
Authorized to work in the US for any employer
Timeline
Field Administrator
Wagman Heavy Civil, Inc.
04.2023 - CurrentRead More
AR/AP Specialist
Griffith Brothers, Inc.
03.2022 - 04.2023Read More
Project Coordinator
Hatzel and Buehler Inc.
01.2020 - 10.2021Read More
Office Manager
Arc Environmental, Inc.
01.2000 - 12.2001Read More
Accounting Assistant
Enterprise Electric Company
01.1997 - 12.2020Read More
Office Manager
Atlantic Technical Services
01.1995 - 12.1997Read More
Accounts Receivable
Choice Drug Systems
01.1994 - 12.1995Read More
Accounts Receivable
Northern Pharmacy & Medical Equipment
01.1992 - 12.1994Read More
Teller
United States Fidelity & Guaranty Company
01.1990 - 12.1991Read More
Assistant Head Teller
Madison Square Federal Savings Bank
01.1990 - 12.1991Read More
Essex Community College
Associate Degree from Business Management
Read More
Western High School
High School
Read More