Mary Lavoie
Georgetown ,TX
Summary
Dedicated administrative professional well-versed in communication and team building. Knowledgeable in medical terminology and scheduling. Ready to bring over 20 years of relevant work experience to the team. Organized and dedicated professional with proven track record of providing exceptional customer service in fast-paced environments. Self-motivated work ethic with ability to perform effectively in independent or team environments. Flexible, reliable and fast learner.
Overview
34
34
years of professional experience
Work History
Leasing Agent
Greystar Property Management
10.2019 - Current
- Distribute and follow up on tenant renewal notices
- Conduct property showings to highlight features, answer questions and redirect concerns to close contracts
- Keep meticulous records of all correspondence between management and tenants
- Secure average of 8 rental agreements each month through touring and confidently answering questions
- Use Rent Café and Yardi to keep record of financial transactions and rental applications
Administrative Assistant
State Of California Child Welfare Digital Services
08.2017 - 09.2019
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
- Coordinated, scheduled, and facilitated hiring interviews for 10 supervisors
Office Manger
Matthew V. Brady, Attorney At Law
10.2013 - 08.2017
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel
- Maintained confidential records of over 300 clients and contracts
- Tracked and recorded lawyer and client expenses and reconciled accounts to maintain accurate, current and complete financial records
- Managed office inventory activities, including ordering and requisitions, stocking and shipment receiving
Real Estate Agent
Lyon Real Estate
03.2015 - 06.2017
- Negotiated contracts on behalf of buyers and sellers
- Prepared and typed all contracts and offers within guidelines of State and Federal regulations
- Showed properties to potential buyers and other brokers at open houses and by appointment
- Worked with subcontractors and inspectors to coordinate and schedule appointments
Contract Administrator
Cartagz, Inc.
09.2014 - 09.2015
- Monitored over 350 incoming contracts and service agreements for correct pricing and information
- Created accounting budgets and accuracy validation systems to monitor sales and purchases
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
Administrative Assistant
Gold River Community Association
01.2014 - 02.2015
- Created PowerPoint presentations for business development purposes
- Prepared and distributed over 150 emergency work orders for irrigation and landscape
- Processed record update requests and grant deed information for accuracy
- Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors
Front Desk Coordinator
Bryan College
04.2013 - 12.2013
- Followed up on students' enrollment and maintained student files
- Created tracking documents for students' financial aid information
Staff Sergeant, Training Coordinator
United States Army
10.1990 - 04.2011
- Coordinated travel locally and internationally for over 200 personnel
- Reviewed invoices, payment requests, advance requests, expense reimbursements and proper coding, prior to approval
- Served as Human Resource Specialist for 6 years for 100+ service members
Education
High School Diploma -
Colfax High School
Colfax, CA06.1989
Skills
- Type over 65 wpm
- Microsoft Office Suite (to include Excel, Word, Power Point and Outlook)
- Quickbooks
- Salesforce customer relationship management platform (CRM)
- Yardi Voyager
- Outlook email and calendar management
- Organizational and time management skills
- Written and verbal communication skills, attention to detail
- Customer billing
- Shipping and receiving
Timeline
Leasing Agent
Greystar Property Management
10.2019 - Current
Administrative Assistant
State Of California Child Welfare Digital Services
08.2017 - 09.2019
Real Estate Agent
Lyon Real Estate
03.2015 - 06.2017
Contract Administrator
Cartagz, Inc.
09.2014 - 09.2015
Administrative Assistant
Gold River Community Association
01.2014 - 02.2015
Office Manger
Matthew V. Brady, Attorney At Law
10.2013 - 08.2017
Front Desk Coordinator
Bryan College
04.2013 - 12.2013
Staff Sergeant, Training Coordinator
United States Army
10.1990 - 04.2011
High School Diploma -
Colfax High School
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