Matthew Ramos
Guttenberg
Summary
Detail-oriented administrative professional with 4+ years of experience supporting financial and office operations, including invoice processing, vendor coordination, and record management. Proven ability to ensure timely payments, maintain accurate financial records, and streamline administrative workflows. Experienced with systems such as Salesforce, SharePoint, Stampli and Smartsheet, with strong organizational and problem-solving skills.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
Soltage, LLC
Jersey City
09.2022 - Current
- Process and track 15% of company vendor invoices, ensuring accuracy and timely submission for payment
- Coordinate with vendors and internal teams to resolve billing discrepancies and payment issues
- Maintain organized financial records and filing systems, improving document retrieval and audit readiness
- Support invoice processing workflows, helping reduce errors and improve payment turnaround time
- Assist with expense tracking and basic financial data entry using Salesforce, SharePoint, Stampli and Smartsheet
- Manage office supply procurement and vendor relationships, contributing to cost control and budgeting efforts
- Coordinate scheduling and administrative operations across departments in a fast-paced environment
- Handle sensitive financial and employee information with strict confidentiality
Police Dispatcher
West New York Police Department
West New York
06.2021 - 02.2022
- Managed high-volume incoming calls and prioritized responses in a fast-paced, high-pressure environment
- Maintained detailed and accurate records of incidents and communications
- Coordinated communication across multiple departments, ensuring timely and accurate information flow
- Demonstrated strong attention to detail and accuracy when handling critical information
- Trained new staff on systems and procedures, improving team efficiency and consistency
Education
Bachelor of Science - Psychology
Saint Peter's University
Jersey City05-2020
Skills
- Office Management
- Office Administration
- Data Entry
- Invoice Processing
- Workflow Optimization
- Excel Spreadsheets
- Customer service
- Computer skills
Timeline
Administrative Assistant
Soltage, LLC
09.2022 - Current
Police Dispatcher
West New York Police Department
06.2021 - 02.2022
Bachelor of Science - Psychology
Saint Peter's University