Maureen Gallagher
Chicago,Il
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
27
27
years of professional experience
Work History
Executive Assistant and Governance Manager
HIMSS
09.2003 - Current
- Executive Assistant to CEO and COO, promoted to Governance Manager of 7 boards and related committees.
- Manage logistics and meeting needs for executives and board of directors.
- Coordinate and schedule meetings, conferences, and events both domestically and internationally
- Calendar management, travel arrangements (domestic and international), and expense reporting.
- Draft and edit presentations, emails and other correspondence on behalf of CEO.
- Project Management Tools: Microsoft suite, PowerPoint, Google, ADP, Concur, TEAMS and Zoom.
- Perform other related duties as required or assigned that contribute to the effectiveness of the organization.
Executive Assistant
Expand Beyond Technology
02.2001 - 02.2003
- Managed executive calendars and travel.
- Organized and coordinated conferences and monthly meetings.
- Managed travel expenses.
- Operations assistant.
- Office operations management.
Executive Assistant
Edelman Public Relations
04.2001 - 11.2001
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
Marketing Assistant
Talbot Financial Services
01.1999 - 04.2000
- Worked close with sales team on information and sales of Annuities.
- Executed fulfillment of customer Annuity orders.
- Contributed to weekly sales team meetings.
- Generated leads through phone calls, emails and face-to-face interactions.
- Maintained documentation, detailing customer relationships.
Alger
W.H
08.1996 - 04.1998
- Liaison between customer and underwriter for fine arts insurance provider.
- Maintained detailed application process.
- Maintained state renewals.
Education
Associate Degree -
Arizona State University
1995
Skills
- Video Conferencing Software
- MS Office Suite Proficiency
- Proofreading
- Reports and Financial Statements
- Meeting Agenda Preparation
- Calendar and Scheduling Software
- Board of Directors Support
- Logistics and Travel Schedule Management
- Company Event Coordination
- Executive Presentation Development
- Bookkeeping and Basic Accounting
- Performance Review Management
- Project Management
- Social Media Knowledge
- Confidentiality and Discretion
Timeline
Executive Assistant and Governance Manager
HIMSS
09.2003 - Current
Executive Assistant
Edelman Public Relations
04.2001 - 11.2001
Executive Assistant
Expand Beyond Technology
02.2001 - 02.2003
Marketing Assistant
Talbot Financial Services
01.1999 - 04.2000
Alger
W.H
08.1996 - 04.1998
Associate Degree -
Arizona State University
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