Meghan Callahan

• Plan, coordinate, and execute corporate events including leadership offsites, team-building activities, client appreciation events, trade shows, conferences, product launches, holiday parties, and employee engagement programs.
• Manage all aspects of event logistics: venue selection, vendor negotiation, catering, AV/tech setup, signage, guest lists, travel arrangements, schedules, and on-site coordination.
• Collaborate with internal teams (executive leadership, HR, marketing, sales, etc.) to align event goals with brand messaging, culture initiatives, and business objectives.
• Oversee event budgets, track expenses, and ensure cost-effective planning without compromising quality or experience.
• Maintain event calendars, project timelines, and post-event reporting including attendee feedback and performance metrics.
• Coordinate internal communications and promotional materials related to event invitations, updates, and follow-ups.
• Build and maintain relationships with vendors, venues, and service providers to ensure high-quality, timely, and reliable service.
• Ensure all events reflect the company’s values, culture, and professional image.
• Handle multiple events simultaneously with varying timelines, scopes, and stakeholders.

Executive and Personal Support.

• Provided strategic and administrative support to the CEO, including complex calendar management, priority alignment, meeting preparation, and executive communications.
• Acted as a trusted personal assistant, managing personal scheduling, travel, household logistics, and private event coordination with high discretion and reliability.
• Represented the CEO in internal communications and external interactions with stakeholders, board members, and clients, ensuring responsiveness and professionalism.

Event Planning and Coordination

• Coordinated and executed internal and external events, including leadership offsites and client appreciation events.
• Managed end-to-end logistics—vendor coordination, venue booking, catering, A/V, budgets, and communications—while ensuring each event aligned with company values and strategic goals. Collaborated cross-functionally across departments, and consistently delivered high-quality, engaging experiences for both employees and clients.

Team leadership.

• Led and mentored a team of Executive Assistants supporting senior leadership, developed training materials, streamlined processes, and ensured team-wide consistency.
• Standardized executive support operations across departments, improving response time, task delegation, and documentation flow.

Project Management (under CEO support).

• Managed high-level initiatives and cross-functional projects, ensuring deadlines and deliverables were met in alignment with the CEO’s strategic goals.
• Organized and facilitated project meetings, tracked milestones, identified risks, and maintained visibility across involved teams.
• Led logistics for leadership offsites, board meetings, and company-wide initiatives, handling all planning with discretion and efficiency.

Design Team Assistance.

• Supported the CEO in managing the Design Team, acting as a liaison between internal leadership and external designers to ensure clarity on creative direction and timelines.
• Tracked monthly design incentives, and maintained detailed records of individual and team performance metrics.
• Monitored active design projects, provided status updates, and ensured timely delivery by coordinating across internal teams and external partners.
• Helped maintain brand alignment in all design output, while facilitating communication, feedback loops, and executive oversight on creative deliverables.

Sales Support.

• Assisted the Sales Department with customer support, CRM updates, order tracking, and report generation.
• Created and implemented a new training process for onboarding sales assistants, increasing onboarding efficiency and sales team productivity.

Accounting Assistance.

• Supported day-to-day accounting operations, with daily financial operations, maintaining accuracy and timeliness in processing and reconciling transactions.
• Assisted with A/R and A/P workflows, and collaborated with finance.

Marketing support.

• Collaborated with the Marketing Director to coordinate campaign timelines, manage content calendars, and prepare analytics reports.
• Assisted with email campaigns, social media scheduling, and event support, ensuring brand consistency across platforms.

Company culture, core values, and leadership.

• Served as the lead of the company’s Core Values Committee, championing internal culture, employee engagement, and cross-departmental cohesion.
• Spearheaded company-wide initiatives and events aligned with the organization’s values, including recognition programs, community-building efforts, and seasonal celebrations.
• Collaborated with department heads to reinforce a positive, inclusive, and values-driven workplace culture through ongoing feedback and engagement campaigns.

• Receiving and processing prescription orders accurately.
• Preparing, labeling, and packaging medications under pharmacist supervision.
• Managing inventory by restocking shelves, checking expiration dates, and assisting with medication orders.
• Answering customer questions, handling insurance claims, and processing payments.
• Maintaining patient confidentiality and adhering to all pharmacy laws and regulations.
• Assisting with administrative tasks such as data entry and updating patient records.

• Greeting clients, managing check-ins, and handling phone calls and appointments.
• Providing information about services, stylists, and pricing.
• Processing payments and maintaining a clean, welcoming front desk area.
• Promoting and assisting with retail product sales.
• Tracking and counting inventory regularly, reporting low stock, and helping with product orders.
• Supporting stylists and management with administrative tasks as needed.

Executive and Personal Support.

• Provided strategic and administrative support to the CEO, including complex calendar management, priority alignment, meeting preparation, and executive communications.
• Acted as a trusted personal assistant, managing personal scheduling, travel, household logistics, and private event coordination with high discretion and reliability.
• Represented the CEO in internal communications and external interactions with stakeholders, board members, and clients, ensuring responsiveness and professionalism.

Event Planning and Coordination

• Coordinated and executed internal and external events, including leadership offsites and client appreciation events.
• Managed end-to-end logistics—vendor coordination, venue booking, catering, A/V, budgets, and communications—while ensuring each event aligned with company values and strategic goals. Collaborated cross-functionally across departments, and consistently delivered high-quality, engaging experiences for both employees and clients.

Team leadership.

• Led and mentored a team of Executive Assistants supporting senior leadership, developed training materials, streamlined processes, and ensured team-wide consistency.
• Standardized executive support operations across departments, improving response time, task delegation, and documentation flow.

Project Management (under CEO support).

• Managed high-level initiatives and cross-functional projects, ensuring deadlines and deliverables were met in alignment with the CEO’s strategic goals.
• Organized and facilitated project meetings, tracked milestones, identified risks, and maintained visibility across involved teams.
• Led logistics for leadership offsites, board meetings, and company-wide initiatives, handling all planning with discretion and efficiency.

Design Team Assistance.

• Supported the CEO in managing the Design Team, acting as a liaison between internal leadership and external designers to ensure clarity on creative direction and timelines.
• Tracked monthly design incentives, and maintained detailed records of individual and team performance metrics.
• Monitored active design projects, provided status updates, and ensured timely delivery by coordinating across internal teams and external partners.
• Helped maintain brand alignment in all design output, while facilitating communication, feedback loops, and executive oversight on creative deliverables.

Sales Support.

• Assisted the Sales Department with customer support, CRM updates, order tracking, and report generation.
• Created and implemented a new training process for onboarding sales assistants, increasing onboarding efficiency and sales team productivity.

Accounting Assistance.

• Supported day-to-day accounting operations, with daily financial operations, maintaining accuracy and timeliness in processing and reconciling transactions.
• Assisted with A/R and A/P workflows, and collaborated with finance.

Marketing support.

• Collaborated with the Marketing Director to coordinate campaign timelines, manage content calendars, and prepare analytics reports.
• Assisted with email campaigns, social media scheduling, and event support, ensuring brand consistency across platforms.

Company culture, core values, and leadership.

• Served as the lead of the company’s Core Values Committee, championing internal culture, employee engagement, and cross-departmental cohesion.
• Spearheaded company-wide initiatives and events aligned with the organization’s values, including recognition programs, community-building efforts, and seasonal celebrations.
• Collaborated with department heads to reinforce a positive, inclusive, and values-driven workplace culture through ongoing feedback and engagement campaigns.