MEGHAN SWAFFORD
Menifee,CA
Summary
Reliable professional skilled at coordinating supplies, records and schedules to keep office teams on-task and ready for daily demands. Proficient in using diverse software to produce professional spreadsheets, reports and correspondence. Positive, upbeat and service-oriented attitude toward completing tasks.
Overview
6
6
years of professional experience
Work History
Office Assistant III
County Of Riverside Department Of Public Social Services
Hemet, California
07.2025 - Current
- Coordinated scheduling and maintained calendars for multiple team members.
- Handled incoming calls and directed inquiries to appropriate personnel.
- Processed mail and packages, ensuring timely distribution to staff.
- Maintained filing systems, both electronic and physical, for easy access.
- Collaborated with colleagues to improve office workflow and efficiency.
- Performed data entry tasks into various computer systems accurately and efficiently.
- Greeted visitors, determined their needs and directed them to the appropriate personnel.
- Supervised children during activities and ensured a safe environment.
- Sustained cleanliness of play areas and learning materials to uphold hygiene standards.
- Preserved front desk orderliness and coordinated reception area materials.
- Assisted clients with inquiries, providing information about services offered.
- Provided excellent customer service at all times while interacting with both internal and external customers.
- Conducted comprehensive assessments of client needs and eligibility for services.
- Educated clients on available resources and programs to enhance their well-being.
- Verified data integrity by cross-checking information against source documents.
- Updated existing records with new or revised information as needed.
Sheriff’s Corrections Assistant Trainee
County of Riverside Sheriff’s Department
Murrieta, CA
10.2023 - 04.2024
- Received and processed court documents for inmate release or detention.
- Entered charges into Jail Information Management System promptly.
- Executed data retrieval tasks with the California Law Enforcement Tracking System (CLETS).
- Managed processing of funds received through cash and Postal Money Orders, credited to appropriate inmate accounts.
- Ensures accurate documentation for inmates being relocated to federal, state, and local institutions.
- Oversaw punctual courtroom appearances of inmates through effective scheduling.
- Applied penal codes and bail table rules to determine accurate bail amounts.
- Addressed questions via phone regarding bail and release information for bond agents and general public.
- Complete additional clerical responsibilities by maintaining files, performing fax transmissions, conducting standard telephone communications with staff members and utilizing diverse office equipment.
- Transported messages promptly.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Processed and prepared business or government forms and expense reports.
- Attended training sessions and meetings to learn new information and develop personal skills.
- Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
- Typed, formatted and edited correspondence and other documents.
Executive Assistant
Ahinasi Nurse Practitioner Corporation
Newport, CA
01.2020 - 06.2022
- Assisted a nurse practitioner in daily tasks.
- Greeted visitors warmly upon arrival at the office premises.
- Organized and managed a complex calendar of appointments, meetings, and travel arrangements for the executive team.
- Facilitated communications by forwarding emails, transferring calls, and filing documents.
- Monitored inventory levels of office supplies, and placed orders when necessary.
- Coordinate patient intake and service registration.
- Addressed challenges related to office management and workspace.
- Gather data and statistics to obtain efficient program results.
- Kept a clean, informed, and categorized environment for proficiency.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Took detailed notes in meetings and disseminated information afterward.
- Organized various professional meetings and activities.
- Assisted in organizing conferences, seminars, and other events as directed by the executives.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Delivered optimal administrative, customer service, and case management support.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled appointments for executives with external parties, such as vendors or suppliers.
Education
Bachelor of Science - Healthcare Administration and Management
California Baptist University
Riverside, CA12.2021
Associate of Arts - Social and Behavioral Sciences
Mt. San Jacinto College
Menifee, CA06.2019
Skills
- Task prioritization
- Email communication optimization
- Records management
- Office equipment
- Meeting facilitation
- Confidentiality
- Adaptability
- Advanced MS Office Suite
- Schedule and calendar management
- Collaborative teamwork
- Data entry
- Workplace professionalism
Accomplishments
- Inducted into the Alpha Sigma Lambda Honor Society for GPA of 3.8 or higher.
- Wrote letters to 10 young children who had cancer, wishing them a speedy recovery.
- Formulated donations to assist in feeding the homeless around the city.
Leadership Experience
- Directed recruitment of fellow peers into a leadership program.
- Natural decision-maker with an ability to think under pressure and display good judgment.
- Resolved problems with a difference in the sales for a math club.
- Managed and developed power-points for assemblies and meetings.
- Successfully refined and implemented new projects.
References
References available upon request.
Timeline
Office Assistant III
County Of Riverside Department Of Public Social Services
07.2025 - Current
Sheriff’s Corrections Assistant Trainee
County of Riverside Sheriff’s Department
10.2023 - 04.2024
Executive Assistant
Ahinasi Nurse Practitioner Corporation
01.2020 - 06.2022
Bachelor of Science - Healthcare Administration and Management
California Baptist University
Associate of Arts - Social and Behavioral Sciences
Mt. San Jacinto College
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