Open To Work
Melanie G Bacci
Senior Administrative Support
Euless,TX
Summary
Seasoned Executive Administrative Professional delivering comprehensive director-level support in compliance-driven settings. Expertise includes calendar optimization, expense management, travel logistics, and budget reconciliation. Skilled in enhancing productivity and ensuring efficient office operations through effective communication and problem-solving.
Overview
18
18
years of professional experience
Work History
Senior Administrative Professional – Director-Level Executive Support
The University of Texas at Arlington
Arlington
02.2024 - Current
- Provide direct executive-level administrative support to Department Chair (director-level equivalent), overseeing operational and strategic initiatives.
- Manage and optimize complex executive calendar, prioritizing strategic meetings and mitigating scheduling conflicts.
- Prepare executive-level correspondence, presentations, and briefing materials for internal and external stakeholders.
- Serve as primary liaison between leadership, HR, and finance to ensure accurate, timely, and confidential information flow.
- Oversaw departmental financial operations, tracking budget, reconciling accounts, processing vouchers, and ensuring compliance with institutional standards.
- Proactively identify workflow inefficiencies and implement process improvements to increase operational effectiveness.
- Anticipate leadership needs and proactively adjust scheduling, documentation, and communication priorities to support executive focus.
- Coordinated domestic and international travel logistics, processed and reconciled expenses using Concur to ensure timely and accurate financial reporting.
- Coordinated hiring logistics, interview schedules, onboarding documentation, and compliance tracking.
- Managed confidential personnel documentation, including hiring records and compensation actions, to maintain compliance and support faculty evaluations.
- Coordinated high-visibility meetings and events to facilitate communication among stakeholders.
- Operate within policy-driven environment requiring strict adherence to compliance standards, confidentiality protocols, and institutional controls.
Support Specialist II
The University of Texas at Arlington
Arlington
08.2022 - 02.2024
- Managed front office operations in high-volume academic department to ensure smooth workflow.
- Coordinated faculty and staff travel arrangements and processed reimbursement submissions for timely reimbursements.
- Processed purchase orders, vouchers, deposits, and ProCard reconciliations.
- Maintained inventory controls, access permissions, and departmental records.
- Assisted with course scheduling and enrollment coordination.
- Developed data reports to inform leadership decision-making and enhance strategic planning.
Store Manager
Starbucks
06.2010 - 05.2016
- Managed team of 15+ employees to achieve sales targets in high-volume, performance-driven retail environment.
- Directed daily operations of high-volume retail location to ensure efficient service and customer satisfaction.
- Led cross-functional teams to successfully meet revenue and operational performance goals through collaboration and strategic initiatives.
- Managed staffing, performance evaluations, hiring, and onboarding.
- Oversaw budget planning, expense control, and financial reporting.
- Ensured compliance with corporate policies and operational standards.
Store Manager
T-Mobile
11.2007 - 05.2010
- Managed retail operations to enhance sales performance and supervise staff effectively.
- Monitored budget and performance metrics to meet and exceed operational targets.
- Coordinated hiring and onboarding initiatives to ensure smooth integration of new employees.
- Implemented secure practices for managing customer data and company assets.
Education
BBA - Double Major: International Business and Economics
Sam Houston State University
Huntsville, TX01-2004
Skills
- Executive support
- Calendar management
- Travel coordination
- Expense reporting
- Budget tracking
- Information confidentiality
- Microsoft Office suite
- SharePoint and MS Teams
- Cross-functional communication
- Operational process support
Languages
Spanish
Limited
Portfolio
FEATURED
Event Planner
Contact List
Timeline
Senior Administrative Professional – Director-Level Executive Support
The University of Texas at Arlington
02.2024 - Current
Support Specialist II
The University of Texas at Arlington
08.2022 - 02.2024
Store Manager
Starbucks
06.2010 - 05.2016
Store Manager
T-Mobile
11.2007 - 05.2010
BBA - Double Major: International Business and Economics
Sam Houston State University